1. Thank You For Joining A couple reminders:
You have been muted when you joined the call. This webinar will be recorded and the PowerPoint deck is available on request
Please type any questions into the Q&A or chat box of the WebEx and we will answer at the end of the webinar

2. HIMSS18 Booth Selection Presented by HIMSS North America Sales Team

3. Agenda Timeline of Booth Selection Top 100 appointments
On-site booth selection
Booth cost and deposit
HIMSS18 live floor plan
General rules for show
Logistics information
HIMSS18 booth wait list
HIMSS19 preview
HIMSS Corporate Membership

4. HIMSS18 Dates March 5-9 Las Vegas, NV – Sands Convention Center
Exhibit Days: March 6-8

5. General Booth Selection Timeline
Top 100 booth selections will take place February via WebEx
Remaining exhibitors will have opportunity to select their booth onsite at HIMSS17:
Sunday, February 19 – Wednesday, February 22
Orange County Convention Center, Room W110A

6. Top 100 Booth Appointments
If you are selecting in the top 100, you will be notified via with webinar information
Please note that all companies will receive the same WebEx information so we ask that you call in during your appointment timeframe only
Please be prepared to sign the booth space contract (online) and pay the booth deposit immediately following your selection time. Both steps MUST be completed or booth space WILL be released on the last day of booth selection, February 22
Please be on time and stick to the schedule, as we have back to back appointments scheduled for the entire day – Each appointment is 10 min in length, if booth is not decided at end of scheduled meeting, HIMSS will have to move onto the next person
You will also have the opportunity to sign up for the Cybersecurity Command Center. Floorplan/kiosk # for both of these areas will be assigned at a later date – companies will choose kiosk location in order that contracts/deposits were received

7. On-Site Booth Selection
Appointments times are ordered based on HIMSS priority points
Booth Selection will take place in room W110A at the convention center (Level 1, Lobby A). Please look for signage directing you to the room or visit any of our information desks for assistance
Please show up to appointment 5-10 minutes early to view the floor plan before selecting you space

8. On-Site Booth Selection
Please be prepared to sign the booth space contract (online) and pay the booth deposit. Both steps MUST be completed or booth space WILL be released on the last day of booth selection
Once you arrive to the room, there will be instructions on where to go next
You will also have the opportunity to sign up for the Cybersecurity Command Center. Floorplan/kiosk # for both of these areas will be assigned at a later date – companies will choose kiosk in order that contracts/deposits were received

9. What If I Can’t Make My Appointment?
If your appointment is in the top 100, please work with your HIMSS sales account rep to schedule a time to select your space
If your appointment is onsite and you cannot make it, feel free to come by the room, anytime after you scheduled appointment, during booth selection hours
If you can’t attend HIMSS18 onsite booth selection, you can select your space beginning Monday, March 6 with your HIMSS sales account representative

10. On-Site Booth Selection Operation Hours
Sunday February 19: 9:00 AM-5:00 PM
Monday, February 20: 2:00 PM-5:00PM
Tuesday, February 21: 8:00 AM-5:00PM
Wednesday, February 22: 8:00 AM-5:00PM
Please refer to schedule posted on Plantour for your exact appointment date and time: selection-information-onsite-at-himss17/

11. Booth Space Cost and Deposit (Onsite)
Three Zones on floor: Premium, Zone 1, and Zone 2
Onsite deposit: Applies to booths selected between January 10 and February 22
Remaining deposit
50% of total booth cost due: September 8, 2017
100% of booth space due: September 9, 2017
Booth Size
Deposit Amount
100 sq./ft.
$1,500
200-1,000 sq./ft.
$ 4,800
1,100-2,500 sq./ft.
$ 8,500
2,600 sp./ft. or above
$22,500

12. Booth Space Cost and Deposit (Onsite)
Area
Corporate Member
Pricing On-Site
Non Corporate Member
Premium Zone*
$3,800 for first 10’x10’,
$3,400 per each additional 10’x10’
$4,600 per first 10’x10’,
$4,200 per each additional 10’x10’
Zone 1*
$3,700 per first 10’x10’,
$3,300 per each additional 10’x10’
$4,500 per first 10’x10’,
$4,100 per each additional 10’x10’
Zone 2*
$3,600 per first 10’x10’,
$3,200 per each additional 10’x10’
$4,400 per first 10’x10’,
$4,000 per each additional 10’x10’
*Does not include $700 per corner fee (if applicable).
Vendor Headquarter
$6,600
$7,200
Meeting Place
Meeting Place (22’x20’)
$11,400
$19,200
$13,500
$22,900

13. Payment Methods Pay by credit card on the a2z portal
Wire/ACH Transfer: Bank Name:  JP Morgan Chase Bank Address:  10 S. Dearborn, Chicago, IL   Swift Code:  CHASUS ABA #: (WIRES) & (ACH) Account Number:   Account Name: Healthcare Information Management Systems Society
Check made out to:
HIMSS Eagle Way Chicago, IL  
NEW! Pay by credit card using the HIMSS Credit Card Authorization Form and fax to the HIMSS secure fax line listed on the form. For security purposes, please do not the credit card form

14. HIMSS18 Booth Information-Plantour
Walk through information on website - where to find attachments etc.
2017/himss18-booth-selection-information-onsite- at-himss17/

15. HIMSS18 Floor Plan
ap.aspx?ID=6031
Walk through of floor plan and login page
Review of zones, corner booths, and columns
Walk through of exhibitor portal, login page, etc.
The floor plan we will be reviewing has not been PRESET. The floor plan will be updated and sent to your prior to the Top 100 Booth Selection start date.

16. General Rules for Show
In order to maximize exhibit space in Las Vegas, we will be using a set floor plan
You may only choose existing booths that are on the floor plan
Any alterations of existing booths on the show floor will not be allowed for HIMSS18
Important  Update Booth Space expansion at HIMSS18: HIMSS is pleased to announce we WILL allow booth expansion at HIMSS18.  Please note on Level 2, Hall A – D and Venetian Ballroom, the HIMSS18 floor plan is preset.  All booths must fit into a designated location.   

17. Logistics Information
Hall A-D ceiling height is 32 feet and the maximum height for your booth or hanging sign is 24’
Venetian Ballroom ceiling height is feet and maximum height for hanging signs or structure is 16’
Columns can be wrapped if in booth, but need to leave specialty accessories (fire extinguisher medical equipment etc.) exposed
Columns range from 2 – 3.5 feet in diameter
All electrical/networking will be pulled from ceiling

18. HIMSS18 Booth Wait List
Wait List Rules:
Must have a booth at HIMSS18 to be added to the wait list
Booth moves are done based on priority points
You will be removed from the booth wait list after one successful move
Wait list movements will take place until September 8
Exhibitor is responsible for the price difference with a booth move
To be placed on this wait list list, please stop by the check in desk in the booth selection room or contact Michelle Teta at

19. HIMSS18 Sponsorships
Sponsorship renewal can happen during booth selection, be sure to connect with your sales account manager
HIMSS18 sponsorship information coming soon!

20. Orange County Convention Center
HIMSS19
Save the dates!
HIMSS19
Orlando, FL
February 11-15
Orange County Convention Center

21. HIMSS Corporate Membership
Corporate membership provides many benefits at HIMSS annual conference and throughout the year
Move up your HIMSS18 booth selection appointment
Earlier housing selection for HIMSS18
$800 per 10x10 booth discount
Access to HIMSS18 attendee list
Many other benefits throughout year
Increase your presence in HIT space
Complimentary white paper postings
Discounted registration and exhibit rates on HIMSS events
Not too late to sign up to receive HIMSS17 member benefits, booth discount included

22. HIMSS18 Booth Selection Resources
Live Floor plan link: entMap.aspx?ID=6031
Information about booth selection (including schedule): /himss18-booth-selection-information-onsite- at-himss17/

23. Questions?