0. Appreciating the IU Technology in your Toolbox

1. Introductions Office of Completion and Student Success
Role of the Office
Team Members
Contact:
Workshop Participants
INDIANA UNIVERSITY

2. Appreciative Toolbox Agenda
DISCOVER: 4 interconnected tools that have unique purposes
Integrated Graduation Planning System (iGPS)
Student Success Collaborative (SSC)
Advising Records (AdRx)
Student Appointment Scheduler (SAS)
DREAM: How do you – or might you – use these tools now?
DESIGN: How could you imagine using these tools?
DESTINY: Upcoming Enhancements for these tools
INDIANA UNIVERSITY

3. DISCOVER: Interactive Graduation Planning System (iGPS)
Purpose
Serves as the unified portal for all information about student degree progress
Keeps students actively involved in planning their paths through college
Provide more timely feedback on student degree progress so that students and advisors can monitor and adjust as needed.
Provides feedback to departments about future semester course demands so they can more efficiently schedule and students don’t face delays in graduating due to course unavailability
Features
Ties together services already available in the SIS--degree maps, the student’s Plan, Course and Class Search, Schedule Builder, and Academic Advisement Reports (AARs)
Connects those services to the FLAGS early alerts and AdRX (Advising Records)
Can be used in conjunction with the SSC platform to provide comprehensive picture of student progress
Systems can be built to “share” information and to allow for meaningful analysis of student progress towards degrees
INDIANA UNIVERSITY

4. DREAM & DESIGN for iGPS
Q&A
INDIANA UNIVERSITY

5. iGPS DESTINY Upcoming Enhancements
Display placeholder courses in student Plan
Display test, transfer, and other credit in the Plan
Allow students to load a standard degree map into their plan term by term or an entire eight semesters at once
Allow students to select specific courses to resolve placeholders from within their Plan
Allow advisors to see the list of maps a student is using to plan
Collect and display requirements for minors, certificates, cognates
Alerts to students when they try to plan courses they have already planned or already completed (especially important for placeholder courses)
INDIANA UNIVERSITY

6. DISCOVER: Student Success Collaborative (SSC)
Purpose
Identifies and applies major-specific success markers, (courses, timeframes, grades) that are reflected in the records of successful graduates
Analyzes and presents student data to aid advisors in supporting student success
Analyzes and presents institutional data to provide advisors and administrators with insightful information
Features
Review multiple data points for student in easy-to-access display
Review student’s level of risk, related to graduation, based on completion of success markers
Use data filters to identify groups of students for early intervention or reinforcement
Organize and track outreach efforts
Trigger personal reminders
Compare possible majors and careers for specific students
INDIANA UNIVERSITY

7. DREAM & DESIGN for SSC
Q&A
INDIANA UNIVERSITY

8. SSC DESTINY Upcoming Enhancements
Only show graded component of course in SSC
Fix time-out messaging
Allow permanent “save” of worklist (currently the worklist updates automatically if students change status)
Expand types of filters
Allow “and” and “or” logic in filters that are in the same category (e.g., advisor and honors; FR or SO)
INDIANA UNIVERSITY

9. DISCOVER: Advising Records (AdRx)
Purpose
Officially document meetings and communications with students
Outline courses and requirements through the Enrollment Planner
Allow sharing of notes with other advisors/administrators/staff
Features
Connects to other IU data systems
Preserves documentation of interactions with students
Provides academic snapshot within student record
Saves Enrollment Plan
Holds advisor’s URL links – resources to send to students
Feeds information to Business Intelligence reports
Contacts by assigned advisor (for advisors)
Contacts by unit (for administrators)
INDIANA UNIVERSITY

10. DREAM & DESIGN for AdRx
Q&A
INDIANA UNIVERSITY

11. AdRx DESTINY Upcoming Enhancements
Viewing, searching, and uploading documents to student record (seamless connection with OnBase)
Create, edit, and assign Quick Notes to an Advising Note for frequently used comments and topics (personal “canned notes” library)
Create and save ad hoc groups of students to quickly access specific student populations related to certain advisor responsibilities (e.g. probation students, students in living-learning community, and potential graduates)
Notifications to My Advisees to be ed and saved as a contact for mass communication
An enhanced student view to see advisor notes, enrollment plans, student academic record snapshot
Expansion of reports for advisors, advising directors, and campus administrators
Further integration with other student success technologies, like SSC, iGPS, and FLAGS.
INDIANA UNIVERSITY

12. Student Appointment Scheduler (SAS)
Purpose
Provides advisors a way to publicize available appointment times
Provides students a direct, online method for scheduling meetings with advisors
Allows for scheduling group advising meetings
Features
Advisor creates schedule that specifies parameters of appointment and restricts availability to identified groups of students
Students search among advisors who allow appointments with them
Students receive appointment confirmation s and also reminder s
Student-submitted cancellations – and reasons for cancellations – are saved in AdRx
INDIANA UNIVERSITY

13. DREAM & DESIGN for SAS
Q&A
INDIANA UNIVERSITY

14. SAS DESTINY Upcoming Enhancements
Develop improvements to the student view:
General layout
Student will only see appointments they have access to select (no grayed out appointments)
Develop and expand the schedule manager portal to ease the creation and editing of appointments and availability
Allow for notifications to go directly to students – and saved in AdRx - when an appointment is adjusted by staff
Reorganize the layout so staff can easily view multiple schedules and move between advisors
View topics for group advising sessions
INDIANA UNIVERSITY

15. Four Tools with Unique Purposes
iGPS
Help students make customized degree plans that lead to timely graduation
SSC
Quickly identify students who would benefit from intervention or reinforcement; track outreach
AdRx
Document and share notes about student contacts
SAS
Coordinate student scheduling of appointments with advisors
INDIANA UNIVERSITY

16. Office of Completion & Student Success
Watch for our bi-weekly updates! Remember that we are available for small consultations and larger workshops Contact us at
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INDIANA UNIVERSITY