1. Ysgol Dewi Sant Design Parameters & Options – 10th May 2017

2. Purpose of Meeting
To explain work undertaken so far in relation to the development and decant proposals for the improvements to Ysgol Dewi Sant (St Davids School)
To present and discuss the options explored for the redevelopment of the Ysgol Dewi Sant site.
To present the Council’s preferred option
Briefing and Options paper distributed at this meeting provides more detail of the various issues to be considered
Next steps – relevant Governing Bodies to consider the information provided prior to resolving on the way forward

3. Recap on background to decisions
September 2015: Pembrokeshire County Council and the St Davids Diocese commenced statutory consultation to discontinue Ysgol Dewi Sant, Ysgol Bro Dewi VA and Solva CP School and establish a new 3-16 Church in Wales Voluntary Aided School
September 2016: Welsh Government approves statutory proposals for secondary reorganisation in Fishguard and St David’s and the approval in principal for capital investment.
It should be noted that in the case of Voluntary Aided schools, capital investment is funded on the following basis:
Governing Body and/or Diocese contribution = 15%
Welsh Government contribution (from within 21C envelope) = 85%

4. Strategic case for change for
St Davids Peninsula
maintain or improve educational standards for learners, in terms of their academic achievements, the progress they make, and life chances and opportunities as they progress from education into training and employment;
ensure an appropriate model for post 16 provision to achieve excellent standards and outcomes for all students at post 16 level and to widen life changes and opportunities they have as they progress towards further or higher education, employment and training;
strengthen sustainable compulsory education provision in St Davids to improve education standards;
address surplus places;
address the condition and suitability of buildings

5. Strategic Aims for Ysgol Dewi Sant campus
Asbestos Removal
Target areas with the most extensive asbestos
21st Century Schools Standards
Raising standards and performance in a 21st Century environment
Capacity
Reduce capacity to align with forecast figures
Budget/Value for Money
£4m

6. Design Parameters for Ysgol Dewi Sant campus
£4m Budget to fund the strategic aims
Deliver the construction programme within the window of opportunity of end July 2017 to end of July 2018.
Safe guarding of children at all times.
Ensuring that the school obtains full benefit of the budget available and providing a quality environment.

7. Building Condition Section 1-(staff/admin,circa1900’s)
Minimal asbestos in ceiling panels and vinyl floors. Some damp areas and water ingress.
Section 2-(hall/main classrooms, circa 1950)
Modular style aluminium frame with ACM lining boards under a profile sheet roof or straw board flat roof. Extensive amount of asbestos. Over clad in MDF boards.
Section 3-(Toilet areas, circa 1920)
No asbestos present. Some deterioration in slated roof and areas of dampness
Section 4-(demountable science blocks, circa 1970)
Timber framed, over clad with vinyl coated steel profiled sheeting. Concern over the condition of the frame. Some asbestos at connection points.
Section 5-(Tech Block, circa 1960)
Metal framed structure with infill masonry brick walls. Felt flat roof. Some deterioration to the roof .

8. Site Constraints
Limited site parking/ bus parking areas which in turn limits the contractors site set up.
Access to Leisure Centre must be kept open for patrons.
Residential properties to East and West Elevations.
Site is narrow and difficult to extend.
Main services are located to the front of the school.

9. Options Appraisal General Refurbishment
Light refurbishment option throughout
but no impact or transformation to school
would not align with WG business case requirements
Some on site de-canting into cabins required.
Piecemeal contract, elongated timescale.
under budget.
Option discounted.
Heavy refurbishment option throughout
triggers costly sprinkler and Breeam funding requirements.
would align with WG business case requirements
More on site de-canting into cabins
Heavy refurbishment of Section 2 is cost prohibitive.
Piecemeal contract, elongated timescales.
over budget
Option discounted

10. Options Appraisal Targeted refurbishment with a new build element....
Aligns with WG business case requirements
Aligns with PCC Strategies.
Under budget (if de-canted off site)
Over budget (if de-canted on site)
Preferred option.
New Build....
Large new build extensions-over budget
Standalone new school–over budget
Option discounted

11. Preferred Option Targeted refurbishment with a new build element
To remove asbestos from Section 2 (Classroom Block)and demolish completely. Rebuild a new purpose built teaching block
Remove Section 4 (Science Blocks)
Refurbish and upgrade the toilet areas –Section 3.
Refurbish existing kitchen areas and provide new Kitchen facilities.
Improve external areas around Section 2

12. Option: Decant On Site Contractors Compound
Revised parking areas for L.C. patrons
Contractors Working Areas
Access to Leisure Centre maintained
Link from mobile classrooms to teaching block
Temp mobile units
New temporary Car Park

13. Option: Decant Off Site Access to Leisure Centre maintained
Contractors Working Area
Access to Leisure Centre maintained
Contractors Compound
(currently car/bus park)

14. Preferred Option Proceed with targeted refurbishment with
new build option to provide....
7 new classrooms
2 new science labs
1 new science studio
Preparation rooms
Social learning area
Refurbished toilet areas
Refurbished corridors
New kitchen area.
Additional shared toilet facilities
Enlarged Art Classroom
Enlarged technology room
New store area in tech block
Improve external areas
Provide future capacity for expansion
De-cant school away from YDS site.

15. Decant options
Decanting of pupils considered to be an essential element of any option relating to investment at Ysgol Dewi Sant
On site decanting is neither feasible nor affordable
Consideration of off site decanting:
Various locations around St Davids
14th Signals Base at Brawdy
Ysgol Bro Gwaun
Tasker Milward
Refer to options paper for advantages/disadvantages of each, Tasker Milward considered as the preferred option

16. Workstreams identified if decision made to proceed with decant option
Legal position of Tasker Milward and Picton Trust
Property Issues
Logistics of siting both schools on the Tasker Milward site
Transport Arrangements for pupils
HR Issues e.g. implications of relocating staff on a temporary basis
Catering Arrangements
Safeguarding

17. Workstreams identified if decision made to proceed with decant option
Management arrangements including
- Memorandum of Understanding between Tasker Milward and Ysgol Dewi Sant
- Timetabling
- Use of shared facilities and resources
- Financial implications

18. Workstreams identified if decision made to proceed with decant option
Identify any building maintenance issues
IT Network
Decanting arrangements including associated costs
Communication with staff, parents and pupils of Tasker Milward and Ysgol Dewi Sant

19. Ground Floor- Tasker Milward/Dewi Sant

20. First Floor-Tasker Milward/Dewi Sant

21. Second Floor-Tasker Milward/Dewi Sant

24. Question and Answer Session