1. Florida School Nutrition Board Orientation

2. What is the Florida School Nutrition Association?
A non profit organization, designated by the IRS as a 501(c)(6)
Established in Headquartered in Tallahassee, FL
Affiliated nationally with the School Nutrition Association
What does FSNA Do? Mission: Serving Members to Better Serve Customers
Lobbies and Advocates at Local and National Level for School Food Service
Provides education and professional development opportunities
Provides information and recourses through Website, Newsletter, Journal
Means there is no owner, taking a profit and putting into own account
FSNA should always show positive income at the end of the year. This goes into reserves and the foundation.
Hire a professional lobbyist and coordinate the grassroots effort, include the Legislative Action Caucus.

3. What is the Florida School Food Service Foundation?
A non profit organization, designated by the IRS as a 501(c)(3)
Incorporated in 1992 to accept donations, award scholarships and provide other professional development
Can accept tax exempt donations
Purchases made from Foundation account are tax exempt

4. What is the Florida School Food Service Foundation?
Board of Trustees:
FSNA President
FSNA President-Elect
FSNA Secretary/Treasurer
FSNA Section Chairs,
FSNA Chair of Region Directors
FSNA Scholarships and Awards Chair
FSNA Executive Director
Approves budget and oversees expenditures
Traditionally meet prior to FSNA Board meetings
in August and April/May
The governing body of the Foundation is:

5. FSNA Governing Documents
Articles of Incorporation
Bylaws
Policy and Procedures Manual
Roberts Rules of Order
The articles of incorporation contain general information about a corporation, such as the name and location of the business, and the purpose of the organization.
Bylaws are the rules of the organization, the roles of the board members and some high level organizational processes, like how elections are carried out.
Policies and Procedures – these contain the detail – the policy and procedure that is used to carry out or abide by the bylaws.
Roberts Rules outlines the way should conduct an official meeting, they are necessary to make sure that meetings are conducted in a fair and efficient mannor.

6. FSNA Organizational Structure
The Executive Committee
President, President-Elect, Secretary/Treasurer, A/S and E/M Section Chairs, Chair of Region Directors, and SIP Representative
Reviews, revises, and approves annual budget and annual audit
Conducts all business when time does not practically permit a meeting of the entire Board
Supervises Executive Director
Generally meets via conference call every month!

7. FSNA Organizational Structure
The Executive Board
President, President-Elect, Secretary/Treasurer, Section Chairs, Chair of Region Directors, and SIP Representative, Region Directors (7)
These are the voting members
Sets objectives and goals, responds to issues that arise, approve policies and procedures
FDACS Representative and Executive Director are Executive Board Members, but do not vote

8. FSNA Organizational Structure
Other FSNA Leadership Positions
Committee and Advisory Board Chairs , Region Director-Elects, Section Chairs-Elect, SIP Representative-Elect
Works on projects associated with their role in the Bylaws
Not Board Members, but, may be invited to attend Board Meetings to report on projects, make presentations or participate in the discussion based on their role.

9. FSNA Organizational Structure
Committees
Membership/Marketing
Nominating
Professional Development/Nutrition Standards
Past Presidents/Silver Circle Advisory Committee
Public Policy and Legislative
Resolutions and Bylaws
Scholarships and Awards
Sustaining Industry Partners Advisory Board

10. FSNA Organizational Structure
House of Delegates
The House of Delegates is the legislative body of the Association. The HOD adopt policies,
Can amend the articles of incorporation and bylaws, and it has all powers and duties specifically provided to it by the Articles of Incorporation and Bylaws. Meets at Annual Conference
Number of Delegates based on District’s membership
Also, past state presidents, current committee chairs and members of the Executive Board are voting delegates
A quorum consists of 51% of the voting delegates
A 51% vote of the delegates present at the HOD meeting is required to amend the bylaws, change the dues, etc.

11. Board Meetings The FSNA Board typically meets in:
August – in person meeting
December or January – conference call or On-line application such as Go To Meeting
April/May – on the Thursday of Annual Conference
Additional conference calls/in-person meetings as needed
The 2017 August Board meeting is scheduled for August & 4.

12. Board Meetings
FSNA will advise you on making your travel arrangements.
FSNA will pay for your hotel room if you are sharing with another Board member. Otherwise FSNA will pay for half your room.
Reimbursement Form outlines the reimbursement policy and to how to submit for reimbursement.
It is in the process of being amended.

13. Board Meetings
Submit your Board report to FSNA at least 2 weeks prior to the meeting
Staff will materials, including the agenda, to all Board members prior to the meeting
Read the materials before the meeting
White name tents—voting members
Yellow name tents—non-voting members
All members participate in discussion

14. Your Responsibilities
Attend Board meetings and conference calls
Submit Board Reports and other information in a timely manner
Submit articles for Journal or Tidbits Newsletter
Follow through on commitments
Speak up and participate in the discussion—Silence is not governance
You were elected to represent the members and move the organization forward

15. Board Responsibilities
Represent the interests of the entire organization
Not about your school, your district, your company
Fiduciary Role – Represent the best interests of members, stakeholders and the organization as a whole
In public the Board speaks with one voice
Unity of message
Discussions in Board meetings are open
Confidentiality
Recruit Members
Represent the Industry as a whole as well.

16. Board Responsibilities
Set Organization Direction
Implements State Initiatives
Vision vs micromanaging
Ensure Necessary Resources
Money, time, staff, volunteers
Provide Oversight
Ensure association is moving in right direction
Plan for the future
New leaders, new projects, new dollars
Example – if a new program is added, or a new event is added or significantly changed, additional recourses must be committeed.

17. Board Responsibilities
Duty of Care
Be informed and ask questions
The level of competence that is expected of a Board member; commonly expressed as the duty of “care that an ordinarily prudent person would exercise in a like position and under similar circumstances”
This means that a Board member exercises reasonable care when he or she makes a decision as a steward of the association
No question is too small, or too unrelated.
Big responsibility – FSNA is like a small business – if it is not overseen my the board and managed by the Exec Dir – it will go out of business. There is not automatic funding
Every year FSNA has 3100 Members – they are customers
About 10,000 additional School Food Service Workers who are potential customers

18. Board Responsibilities
Duty of Loyalty
Duty of Loyalty is a standard of faithfulness
A Board member must give undivided allegiance when making decision affecting the organization
Avoid conflicts of interest
Never use information for personal gain
Act in best interest of the organization
Comply with the association’s policies regarding code of conduct and ethical behavior
Make sure you have time and energy to devote and honor the commitment to do the work involved
When voting or advising the board – you vote or advice must be what you think is best for the organization not other groups
There are many opportunities for conflict of interest, this is especially true when it comes to taking money, taking goods or services, taking favors, or promising any of those things either for FSNA or in exchange for personal gain or the gain of your local organization.
I. E. – doing a site visit at a hotel for an FSNA function – unless arranged by Exec Dir.
I.E. – receiving compensation for an appearance arranged by FSNA or by you on behalf of FSNA. Mileage yes, meal okay no fees. If money is paid it goes to the Foundation and arranged through Exec Dir.
I.E. give endorsements on behalf of FSNA based on your position.
Meet with or dine with exhibitors based on position at FSNA
Personal Gain – as a board member you have info that is not available to the general membership ….

19. Board Responsibilities
Duty of Obedience
Comply with governing documents
Bylaws, articles of incorporation, polices, etc.
Not permitted to act in a way that is inconsistent with the central goals of the organization
A basis for this rules lies it the public’s trust that the organization will manage funds and resources to fulfill the organization’s mission
When you join the board you agree to support the mission and purpose of the association.
While you might aspire to improve upon things or add some new goals you are not joining with an agenda to fundamentally change things.
Example – you join the association because you feel it would be a good idea to allow children to bring salt shakers into cafeterias ….
These are clear and working on making more clear, be good stewards of FSNA’s resources, example book flights & rooms earlier to avoid late fees
Advocate for policies that are not consistent with FSNA policies when “on the job”
Travel for an FSNA function and not attend all agenda’s activities

20. Board and Staff Roles Board Governs ---- Executive Director Manages
Governance includes setting policies, long range vision, protecting assets and fiduciary duties, hiring Executive Director
Management includes suggesting polices, suggesting ideas and solutions, day to day office operations, building maintenance, financial management, staff management, compliance
Partnership/Collaboration between Board and Staff to achieve FSNA goals.

21. Board and Staff Roles Board – 50,000 feet Committees – 25,000 feet
Big Picture, Where are we going?
Committees – 25,000 feet
Recommend ideas
Assist with projects and programs
Staff – Below 10,000 feet
Implements

22. Stay out of the weeds of FSNA office management
Board and Staff Roles
50,000 feet
Stay out of the weeds of FSNA office management
25,000 feet
10,00o feet

23. The Budget August 1 – July 31
Income
Dues
Annual Conference & Expo
Other Meetings and Conferences
Other income
Rent, Silent Auction, Fundraisers, grants, interest on invesetments

24. The Budget Expenses Annual Conference Board/Committee Expenses
Planning & Supplies, Services, Food and Bev, AV
Board/Committee Expenses
Travel, Membership Software, Go to Meeting, etc
Building and Office Expenses
Staff, Supplies, Utilities, Building upkeep and Maint.
Legislative
Other
audit, banking & CC fees, taxes, government fees, insurance

25. SFS Membership April 2013—April 2016
FSNA and SNA Membership April 2016: 3,206
FSNA only: 350
FSNA and SNA Membership April 2015: 3,141
FSNA only: 367
FSNA and SNA Membership April 2014: 2,196
FSNA only: 418
FSNA and SNA Membership April 2013: 2,861
FSNA only: 406

26. Thank you for your commitment and service to the Florida School Nutrition Association!