1. UDAcademe is a faculty activity records management system that provides a single convenient place for faculty members to archive their achievements.
UDAcademe saves the faculty member significant time and reduces interruption by having a single place for faculty information.
Faculty data, activities and achievements are loaded into UDAcademe from University HRIS and UDSIS systems, bibliographic databases, and by the faculty member.
Once entered into the system that information can be reused for CVs, Bios, grant proposals, annual appraisals, P&T, UDExperts, etc.

2. UDAcademe System Benefits
Bringing information into a central repository
Reduces need for multiple entry of information (enter an item one time - use it in multiple places).
Eliminates the need to enter data already available on courses, grants, and other activities.
Obtains citation information on publications from databases e.g., JSTOR, Web of Science, PubMed
Improves comprehensiveness and currency of listings
Flexible citation formats and customizable outputs
Creating and storing faculty activity artifacts
High quality (and multiple format) digital curriculum vitae, with embedded links
Collaborator information for grant applications
Archive presentations, creative works, and research data
Integration with UDSpace for open access archiving of scholarship.
Facilitate reporting
Accreditation
Bio sketches (website, grants, publications, UDExperts)
Contracts and grants
Award applications at individual, program, department, college and university levels

3. Data Synchronization with UD Systems
Type of Data Loaded
Refreshment Schedule
Faculty Profile: Faculty + Staff with research, teaching, or administrative responsibilities
Name, location, title, faculty rank, appointment
Refreshed first of each month.
Courses Taught: from UDSIS
Course number, section, title, credits, enrollment, course evaluations
Loaded at the end of each term.
Scholarship: from Academic Analytics
Articles, Books, Chapters, Awards
Refreshed monthly
Grants & Contracts: from UD
Project proposals, under review, awarded, in-progress, completed
Refreshed weekly

4. Utilization Plan Report/Process Pilot Full Implementation
Faculty Activity Input
Fall 2016
Annual Faculty Appraisal
Winter-Spring 2016
Winter-Spring 2017
Post Tenure Review
 Spring 2016
Department choice until further notice
Contract Renewal
Spring 2016
Spring 2017
P&T
Fall 2017
Grant Bios
UDExperts
UDSpace interface
Department Websites
Lerner Fall 2016
Departments’ choice
Accreditation faculty reports
As needed for reports
Ad Hoc faculty reports

5. Performance Appraisal Pilot Departments
COLLEGE / PORTFOLIO
DEPARTMENT
Agriculture and Natural Resources
Plant and Soil Science
Arts and Sciences / Art
Art & Design
Arts and Sciences / Humanities
English
Arts and Sciences / Natural Sciences
Linguistics & Cognitive Science
Arts and Sciences / Social Sciences
Fashion & Apparel Studies
Earth Ocean and Environment
Geological Sciences
Education and Human Development
Human Development and Family Studies
Engineering
Computer and Electrical Engineering
Health Science
Physical Therapy
Medical Laboratory Sciences
Lerner Business and Economics
Business Administration
Hospitality Business Management
Contract Renewal Pilot Departments:
Accounting & MIS
Business Administration
Hospitality Business Management
P&T Pilot Departments:
Accounting & MIS
Business Administration
Plant and Soil Science

6. Plan for Activity Input Periods
End of each semester load courses taught, update faculty data and open input period.
Improvements to the system allow for greater customization and control at departmental level.
Regular activity input updates will greatly simplify performance appraisal.

7. UDAcademe Information and Login
Information and Helpful Guides
Login to UDAcademe
Contact UDAcademe help