1. IEEE Sections Congress 2005
Promoting a World-Class Volunteer Community
April 2005

2. IEEE Sections Congress 2005
Tampa Marriott Waterside Hotel
Tampa, Florida, USA
14-17 October 2005
Hosted by the IEEE Florida West Coast Section

3. Program Highlights Core Track Three Program Tracks
Focus on
IEEE Structure
What successful Sections do
Three Program Tracks
Membership
Section Operations
Relationships
Program committee is working on identifying individuals to serve as speakers. Hoped to have this task completed by the middle of March.

4. Speakers
Speakers should be aware that funds are not available within the Sections Congress budget to pay for speaker travel.
Speakers' attendance must be supported either by their IEEE organizational unit (Region, Section, Society, RAB, TAB, EAB, etc.), their employer, or be self-funded.
Will receive no monetary compensation for their participation.
Unless the speaker is also a primary delegate, the speaker will also be responsible for the $350 registration fee (which covers meals at Congress).

5. Preliminary Program Includes the following items:
SC 2005 Program
Schedule of Events
Special Events
Exhibits
Meeting Venue
Visa Information
Partners Program
Additional information will be posted as it becomes available.
Available at

6. Keynotes Opening Ceremony Closing Ceremony Bob Allen TBD
CEO I.D.E.A.S. at Disney/MGM
“Story Telling in the Growing Digital Revolution”
Closing Ceremony
TBD

7. Characteristics of a Primary Delegate
Actively prepare for sections congress by participating in their region/section activities by discussing issues with their colleagues
Be willing to be an active learner/participant in sessions
Actively consider issues as they are brought forward
Be an informed voter on the recommendations
Be a communicator of information learned at sections congress to the Region, Section and Chapters

8. Recommendations Process
Pre-Congress preparations
Identify critical issues
Brainstorming/focus groups
Spring/Summer 2005 Region Meetings
Region Caucuses Friday prior to Region Dinners
Identify issues
Saturday morning: distribute drafted recommendations grouped by issue
Potential for discussions as congress continues
Delegates will be requested to identify which issue caucus they will attend

9. Recommendations Process, p2
Issue caucuses Sunday
Distribute updated recommendations Monday morning
Voting at closing ceremony
Highlight “top ten”
All recommendations noted

11. Draft Schedule Friday, 14 October
14:00 15:30 Speaker orientation
16:00 17:00 Region Caucuses
17:30 19:00 Opening Ceremony
19:00 20:30 Region Dinners
Draft Schedule – Subject to Minor Revisions

12. Draft Schedule – Subject to Minor Revisions
Saturday, 15 October
6:30 7:45 Breakfast (Caucus outcomes available)
8:00 9:45 Core Track session 1
9:45 10:00 Break
10:00 11:45 Core Track session 2
12:00 13:30 Lunch
13:30 14:45 Breakout Session 1
14:45 15:00 Break
15:00 16:15 Breakout Session 2
16:30 17:45 Breakout Session 3
18:30 22:30 Social Event
Draft Schedule – Subject to Minor Revisions

13. Draft Schedule – Subject to Minor Revisions
Sunday, 16 October
7:00 8:45 Breakfast
9:00 10:15 Breakout Session 4
10:15 10:30 Break
10:30 11:45 Breakout Session 5
12:00 13:30 Lunch
13:30 14:45 Breakout Session 6
14:45 15:00 Break
15:00 17:00 Issues Caucuses
Draft Schedule – Subject to Minor Revisions

14. Draft Schedule – Subject to Minor Revisions
Monday, 17 October
6:30 7:45 Breakfast (Recommendations available)
8:00 9:00 Voting
9:00 10:00 Keynote
10:00 10:15 Recognition (Middleton, Outstanding Section awards)
10:15 10:30 Break
10:30 12:00 Report on voting
Draft Schedule – Subject to Minor Revisions

15. Additional Meetings
Cannot schedule any meetings to conflict with Sections Congress
Friday – 12pm - 14 October through Monday - 1 pm – 17 October

16. Currently Scheduled Meetings (Non Congress)
12 October, Wednesday
Electronic Communications Coordinators
13 October, Thursday
Regions 4, 7 & 8
Student Activities Committee
Admission & Advancement Committee
14 October, Friday (AM)
Regions 3, 4, 5, 6, 7, 8, 9
Region 1 ExCom
17 October, Monday (PM)
Regions 2 & 10
Women In Engineering Committee
18 October, Tuesday
Region 2

17. Expected Exhibitors (Preliminary List)
Awards/Fellows
Foundation
Conference Services
Educational Activities/History Center
Ethics & Member Services Committee
Financial Advantage Program
Life Members Committee
Member Services (Renewal)
Publications (Member Digital Library)
Standards Association
Women In Engineering Committee

18. Additional Information
Visit the following URL for updated information on SC’05

19. Questions
1.  What portion of the sections' primary delegate expenses are covered by the region and what is the procedure for taking care of it as opposed to other delegates?
According the SC05 web site: For the primary delegate expenses: Registration is covered by the Regional Activities Board (RAB): *       $800 USD - Hotel, non-Congress meals, ground transportation, etc. *       $300 - Airfare (less from some US locations) *       $1,100 Total Estimated expense

20. 2. Verify the date and time of the Region 2 meeting
2.  Verify the date and time of the Region 2 meeting.  Who will be required to attend?
3.  Who do I contact to get the most updated list of Region 2 section leaders?
4.  We need to add link in our region web page to the Sections Congress home page.  By the way, the rest of the region web page needs to be updated too.
5.  Will the region cover the attendance cost for the rest of the Region 2 committee members (including myself) and what is the procedure for taking care of it?