1. Phase II, The Pilot Area Kick-off

2. Welcome & Introductions

3. Agenda Project Progress-to-Date Phase II Activities Overview
Team Approach – R & R
Testing Process
Reporting and Change Control
Next Steps
Q & A
Quick review of today’s agenda

4. Progress-to-Date Phase I Design & Planning
Let’s take a minute to look at what’s been accomplished so far

5. Milestones (MS) MS 1 – Solidifying project approach
Deliverables included:
Project Approach Document
High-level WBS, WBS Dictionary & RAM
Web-based Project tracking tool
Issue Defect & Resolution tracking tool
Reporting Requirements Document
MS 1 was delivered on-time and to specifications
A quick recap of Milestone 1 that established our project approach between the vendor and the TxDOT team and established our on-line tracking tools

6. Milestones (cont.) MS 2 – Joint Application Design (JAD)
Deliverables included:
JAD schedule and assignments document
JAD sessions themselves
JAD Summaries
Design Documents for application modules, databases (data models), data conversion, and external systems interfaces
MS 2 deliverables were presented on-time and approved

7. Milestones (cont.) MS 2 – Activities Recap Design Documents included:
System Overview
Data Conversion
Systems Interface
User Interface/Mapping
Restrictions Management
Routing
Re-Route Identification
Report Generation
Database Design documents for GIS, Bridge, Restrictions, Permits, Users, Saved Trips and Audit Administrative Trail
As you can see, the list of detail design documents generated following the JAD sessions were extensive. These documents will, in fact, be “living documents, as we move forward into the prototype and the pilot area and will be revised as we further refine the approach.

8. Milestones (cont.) MS 3 – Project Planning
Deliverables included Plans for:
Data Acquisition, Conversion, and Integration
Infrastructure Design/Development
Application Development & Testing
Security Considerations
Documentation, Training & Marketing
Implementation and Transition to Production
MS 3 deliverables were presented on-time and approved

9. Milestones (cont.) MS 4 – WBS & Project Scheduling
Deliverables included:
Expanded WBS & WBS Dictionary
Expanded Responsibility Assignment Matrix (RAM)
Precedence Diagram & Critical Path document
Detail Work Schedule
MS 4 deliverables were presented on-time, reviewed, revised and are in final review for approval

10. Pilot Area Development
Phase II
Pilot Area Development
Activities Overview

11. Phase II Milestones MS 5 – Data Acquisition & Integration
Primary Deliverables include:
PSDC’s Acquisition of Tele-Atlas & TxDOT data
Data Conversion/Integration prototype
Pilot Area GIS Map
Testing/validation
Primarily by PSDC and Permit’s Map Coordinators with assistance from the Districts, TPP, BRG, CST/PAV and TSD’s GIS

12. Phase II Milestones (cont.)
MS 6 – Application Modules
Primary Deliverables include:
Restrictions Management Prototype
Testing/Validation – Districts/Permits MC
Routing Module Prototype
Testing/Validation – Permits/Customers
Reporting Module Prototype
Testing/Validation – BRG, CST/PAV, Districts, Permits

13. Phase II Milestones (cont.)
MS 7 – Map Data Maintenance
Primary Deliverables include:
Map Data Maintenance Pilot Program
Updated Pilot Area GIS Map
Testing/validation
Primarily by PSDC and Permit’s Map Coordinators with assistance from the Districts, TPP, BRG, CST/PAV and TSD’s GIS

14. Phase II Milestones (cont.)
MS 8 – Pilot Area Integration Testing
Primary Deliverables include:
Documented Test results of full system integrated testing which will entail a planned out, synchronized, test process to ensure all aspects work together and compliment each other
Testing/validation
Testing will involve PSDC, Permit’s Map Coordinators, Permit routing staff, Districts, BRG, CST/PAV, TPP, TSD’s GIS and possibly select customers. Basically, all of us here.

15. Team Approach
R & R

17. Phase II - Players and their roles
PSDC (Promiles)
GIS Data integration/manipulation
Application development of Prototype modules
Unit Testing
Defect repair and unit re-test
Documentation

18. Phase II - Players and their roles (cont.)
MCD Permits Staff
Map validation
Test scenarios development
Restrictions, Routing & Reporting Testing
Defects and recommendations recording

19. Phase II - Players and their roles
Districts (ME and PC roles)
Map validation assistance
Restrictions test scenarios
Restrictions & Reporting Testing
Defects and recommendations recording

20. Phase II - Players and their roles
Customers (Work Group members)
Routing Testing
Defects and recommendations recording

21. Phase II - Players and their roles
TPP
TRM/Roadway data source
Map validation assistance
TSD’s GIS Group
GIS interface support (TPP, BRG & CST/PAV data to PSDC)

22. Phase II - Players and their roles
BRG
Bridge information data source (SME)
Map validation assistance
Reporting Testing
Defects and recommendations recording

23. Phase II - Players and their roles
CST/PAV
PMIS/Load Zone data source (SME)
Map validation assistance
Reporting Testing
Defects and recommendations recording

24. Phase II - Players and their roles
MCD Tech Support
CPS interface support
In-house technical support
Defects and recommendations recording

25. Phase II - Players and their roles
PMT & Project Sponsor
Project leadership/over sight
Defects and recommendations recording/tracking
ICCC for recommended changes

26. Reporting & Change Control
Here we turn the session over to PSDC for them to demo the route testing prototype?

27. PSDC’s Defect and Issue Identification / Reporting
Process

28. Change Control

29. Change Control Process

30. Change Control Process

31. Change Control Process

32. Next Steps
What’s on the schedule next

33. Between Now & 9/30/08
Establish specific sub-teams for the various testing needs
Teams develop testing scenarios, data/scripts, and schedules
Assignments within Teams for specific Roles & Responsibilities
Conduct testing & report results
Repeat process to test prototype changes made in response to bug reports until done………………

34. Next Steps (Cont.) What will be left?
Phase III – Statewide Application
Basically Phase II over again but on a state wide basis
Initial development of training material
Phase IV – Performance/Acceptance Testing
To establish scalability (performance/stress testing) and benchmark the capability
Full blown acceptance testing against a rigorous criteria and external customer beta testing

35. Next Steps (Cont.) Phase V – Training, Marketing & Documentation
Finalize materials
Identify & schedule resources
Conduct training (MCD, Districts/Divisions and external customers)
Phase VI – Implementation & Acceptance
Implementation and transition to full production mode
Project close out

36. The Project management Team and the Sponsor stand ready to respond to any questions that you might have.
Q & A