1. Routing Texas into the Future
Major Stakeholder Project Kickoff
Routing Texas into the Future

2. Welcome & Introductions

3. Agenda The Problem The Solution The Team Approach The Contract (SOW)
The Progress-to-date
The Next Steps
Q & A

4. The Problem Revisited

5. Volume vs. Service 33% increase in 4 years with no staff increase
No projected let-up in sight
Service level and corresponding cost to industry is unacceptable – carriers running “hot” (no permit, no route)

6. Permit Growth FY

7. Impact on TxDOT Goals Reduce Congestion Enhance Safety
Unpermitted OS/OW loads are not routed to avoid structures, restrictions, or time limitations in heavily congested areas
Enhance Safety
TxDOT’s primary mission to provide safe, effective and efficient movement is significantly jeopardized when loads run without permitted routes

8. Impact on TxDOT Goals Expand Economic Opportunity Improve Air Quality
Permitting delays represent significant cost to carriers, shippers and end consumers. Consistent, extended delays impact decisions on use of ports and Texas as a business location.
Improve Air Quality
Effective, efficient routing reduces time on roadways and time spent sitting in traffic.

9. Impact on TxDOT Goals Increase the value of transportation assets
Properly routed loads serve to maintain value by reducing damage and maintenance cost, allowing more dollars to go to new assets.
Increased permit volume = increased fees to State Highway Fund.

10. The Solution

11. The Solution - TxPROS The Approach The Vendor Partner
Early Requirements Gathering
RFI
RFO
Vendor Selection
Contract Negotiations
The Vendor Partner
ProMiles Software Development Corp (PSDC)

12. PSDC Texas Corporation – based in Bridge City
Long history in trucking industry support
Experience in truck permitting since 1983
Routing trucks since 1993
Currently provides street routing for heavy trucks throughout North America
The truck routing partner of Tele Atlas

13. PSDC Truck Routing Experience
Truck routing via web solutions since 1998
TruckMiles.com runs more than a million trips per month for more than 100,000 drivers and thousands of small trucking companies

14. PSDC Experience with Restrictions
Applying truck restrictions to GIS databases for 14+ years
Current street routing database has restrictions on more than 25 million road segments

15. PSDC – The Truck Routing Partner of Tele Atlas
Working with Tele Atlas and Tele Atlas data since 2004
Providing virtually all truck attribution for the Tele Atlas logistic product since its inception in 2005
Over 25 million road segments with restrictions
More than 50 vehicle types
More than 40 categories of restrictions

16. The Tele Atlas Texas GIS Database
Largest routable highway data of Texas
661,882 miles of roads in Texas
3,955,190 individual road segments
90,746 miles of on-system roads (usable for permits)
600,472 road segments on-system

17. PSDC – Experienced Working with GIS Data
Experience merging GIS data

18. The best and most experienced industry partner for TxPROS
PSDC
The best and most experienced industry partner for TxPROS

19. The Solution - TxPROS A “true” automated routing system Web-based
Compatible with TxDOT’s data and systems
Includes all appropriate routing parameters
Real-time restrictions management and tracking
Routed permits “self-issue” capable
Tracking and reporting of all routed loads (fixed and ad-hoc/query)

20. The Solution - TxPROS
Timely permit issuance enhances TxDOT’s ability to
Reduce Congestion
Enhance Safety
Expand Economic Opportunity
Improve Air Quality
Increase Value of Transportation Assets

21. BREAK

22. The Team Approach

23. TxPROS – The Team Approach

24. The Contract (SOW)

25. Statement of Work

26. SOW Schedule – Phase 1 Milestone 1 – Getting Ready (10/4/07)
Project Approach Document
High-level WBS, Dictionary & RAM
Web-based Project, Issue & Defect Tracking tools
Reporting Requirements Document

27. SOW Schedule – Phase 1 Milestone 2 – Design (1/31/08)
Joint application design (JAD) schedules, sessions & summaries
Detail applications, database & data conversion design documents
Systems interface design document

28. SOW Schedule – Phase 1 Milestone 3 – Plans (3/31/08)
Data acquisition, conversion & integration
Infrastructure design/development
Application development
Security considerations
Testing
Documentation, training & marketing
Implementation & transition

29. SOW Schedule Milestone 4 – Identify the Work (4/30/08)
Expanded WBS, Dictionary & RAM
Precedence & Critical Path Diagrams
Work Schedule
Completion of Phase 1

30. SOW Schedule – Phase 2 Milestone 5 – The Pilot Area (5/30/08) Map data
Data conversion/integration module prototype
Pilot Area GIS map

31. SOW Schedule – Phase 2 Milestone 6 – Work the Pilot Area (6/30/08)
Restrictions Management prototype
Routing modules prototype
Reporting modules prototype

32. SOW Schedule – Phase 2 Milestone 7 – Update the Pilot Area (7/31/08)
Map data maintenance pilot program
Milestone 8 – Pilot Area Completed (9/30/08)
Lessons Learned
Risk Management review
Phase 2 AND Intermediate Deadline A COMPLETED!!

33. SOW Schedule – Phase 3 Milestone 9 – Statewide Data (12/31/08)
Statewide GIS data update
Data conversion/integration modules
Statewide GIS map

34. SOW Schedule – Phase 3 Milestone 10 – Statewide Apps (1/30/09)
Production Restrictions Management modules
Production Routing modules
Production Reporting modules
Production Map Data Maintenance Program

35. SOW Schedule – Phase 3 Milestone 11 – Integration Testing (3/31/09)
Documented test results

36. SOW Schedule – Phase 3
Milestone 12 – Training, Marketing, & Technical Material Development (5/29/09)
Draft training material
Draft end-user / marketing material
Draft user & technical documentation
Lessons learned document
Completion of Phase 3

37. SOW Schedule – Phase 4 Milestone 13 – Performance Testing (5/29/09)
Documented performance testing results
Milestone 14 – Acceptance Testing (6/30/09)
TxDOT documented acceptance test results
Customer beta testing documented results
Phase 4 AND Intermediate deadline B COMPLETED!!

38. SOW Schedule – Phase 5
Milestone 15 – Finalize Training, Marketing, & Technical Material & Schedules (8/31/09)
Final version - training material
Final version - marketing material
Final version - user & technical documentation
Facilities, equipment & staff requirements list
Training schedule
Marketing schedule

39. SOW Schedule – Phase 5 Milestone 16 – Conduct Training (10/30/09)
Permit Section training
Technical staff training
Districts/Divisions training
End-users (customers) training solution

40. SOW Schedule – Phase 5 Milestone 17 – Conduct Marketing (10/30/09)
Implemented marketing campaign
Lessons Learned
Completion of Phase 5

41. SOW Schedule – Phase 6
Milestone 18 – Implementation & Transition (12/31/09)
Final version – TxPROS Implementation & Transition Plan
Implemented TxPROS statewide solution
Documented transition validation
Final lessons learned document
Final Risk Management review
Project close documentation
Game, Set, Match !!! - Final milestone, phase & deadline completed.

42. The Progress-to-date

43. Progress to Date Milestone 1 Deliverables Project Approach Document
High-level WBS, Dictionary & RAM
Reporting Requirements Document
Project Management WEB Portal ( )
Project Tracking Tool
Issue/Defect Tracking Tool

50. The Next Steps

51. Next Steps Milestone 2 JAD Sessions Scheduled
CPS Interface/Customer Access (11/27 & 28)
Map Presentation & Usage (12/12)
Restrictions Management (12/12)
Reporting (12/13)
ISD Standards Adherence (1/9 – 1/11/08)
Integration of Mapping Data (1/9 – 1/11/08)
Contingency Processing (1/9 – 1/11/08)
Routing rules (1/16/08)

52. Next Steps Milestone 2 Completion JAD Summaries
Detail Design Documents
Data Base Models
Data Conversion Designs
Systems Interface Designs

53. Place holder

54. Routing Texas into the Future
Together we can make it happen!!!