1. 2017 IUCPTA Reflections Spring Workshop

2. Christie Condon Irvine Council PTA chriscondon@cox.net
Welcome to Reflections Art Recognition workshop
How many of you are Unit Chairs? Council Chairs?
Christie Condon
Irvine Council PTA
Reflections Workshop 2017
2017 IUCPTA Reflections Spring Workshop

3. REFLECTIONS ART RECOGNITION PROGRAM
“The cultural arts are happiness.
Happiness is drawing, dancing,
finger painting.
Happiness is modeling with clay,
making music or a poem, performing
in a play.”
- Mary Lou Anderson
Founder of National PTA Reflections Program
In 1969 then Colorado State PTA President
All children deserve a quality arts education, and encourages students to pursue artistic expression through participation in the National PTA’s annual Reflections Art Program.
2017 IUCPTA Reflections Spring Workshop

4. Reflections Keeping the arts alive!
Arts Recognition & Achievement Program
Expression through pre- selected theme
Students attending a PTA/PTSA School
Increase community awareness of the importance of the arts!
44, 639 students throughout CA participated
All 5 divisions and all 6 arts categories had entries
27 out of 29 Districts participated
525 students participated in the CA State Reflections Program
2017 IUCPTA Reflections Spring Workshop

5. Reflections Program 2017-18Theme “Within Reach”
Reflections Theme Search for
Theme Search form can be found on the California State PTA website
under Programs click Reflections
Another great way to participate
One submission per Reflections Theme Search Entry Form.
Can enter as many submissions as the student wants
Recommendation to look at past themes.
Submissions are judged; Top 5 submissions selected advance to the National PTA Reflections Theme Search Program
All students who enter receive a Letter of Participation
Top 5 submissions students also receive $25 gift card each
2017 IUCPTA Reflections Spring Workshop

6. National PTA Mary Lou Anderson Arts Enhancement Grant
The National PTA Mary Lou Anderson Grant Program provides matching-dollar funding to local PTAs to support in-school and after-school arts enhancement programs in local communities. PTAs serving at-risk student populations are particularly encouraged to apply.
Applications available at PTA.org/Reflections
A limited number of matching grants up to $1000 are given.
I recommend reviewing grant narrative before filling out application – cannot save partially completed grant application
Download grant narrative, fill out, then cut and paste on the actual application.
There will be a time deadline along with date deadline. The time is not posted yet.
2017 IUCPTA Reflections Spring Workshop

7. Getting Started Familiarize yourself with the Reflections Program
Timeline
Promote the Reflections Program
Collect and organize artwork
Judging
Advance winning artwork
Celebrate!
This is what we are going to be discuss
Students can start their ”What is your Story?” now and during the summer.
2017
IUCPTA Reflections Spring Workshop

8. 5 Divisions Primary: Preschool – Grade 2 Middle School: Grades 6-8
Intermediate: Grades 3-5
Middle School: Grades 6-8
High School: Grades 9-12
Special Artist: Ungraded
See Special Artist guidelines on the CAPTA website for more details.
Students with a disability as defined under the ADA have 1 (one) of 2 (two) options. They can either submit under a grade division or Special Artist division which is non-graded. Which means that it doesn’t matter what grade the student in. For instance, in Elementary School Preschool/Kindergarten –grade 5 in each arts category would be combined. Unlike participating in the grade divisions, where Primary and Intermediate are not combined.
2017 IUCPTA Reflections Spring Workshop

9. 6 Arts Category
Dance Choreography Film Production Literature Music Composition Photography Visual Arts
For more information on Reflections go to the CAPTA website
click Programs click Reflections
2017 IUCPTA Reflections Spring Workshop

10. Dance Choreography
Only new pieces of artwork inspired by the theme may be submitted.
Each entry must be the original work of one student only.
Video must not exceed 5 minutes in length and 1GB (one gigabyte) in file size.
Accepted file formats include: AVI, MOV, MPG, MPEG, MP4, WMV, FLV and F4V.
1 (one) student can only be the choreographer.
Multiple number students can dance
The choreographer does not have to be the dancer
2 DVDs
Submit Student Entry Form and 2 DVDs into a large manila envelope with the District # on the outside along with ca.division.dance.lastname.firstname
District number along with ca.division.dance.lastname.firstname should be written on both the DVDs
2017 IUCPTA Reflections Spring Workshop

11. Dance Choreography
Cite background music (if any) on the student entry form.
Label CD/DVD/flash drive with title of artwork, arts category, and division.
Submit 3 copies of dance video and student entry form and consent form according to your PTA’s instructions.
ca.division.dance.lastname.firstname should be written on both the DVDs
2017
IUCPTA Reflections Spring Workshop

12. Film Production
Student must be the director, screenwriter editor, and camera person
Only new pieces of artwork inspired by the theme may be submitted.
Categories
Animation (may be computer generated)
Narrative
Documentary (non-fiction)
Experimental
Media Presentation (prepared on a computer)
No PowerPoint
1 (one) student only can be the director, screenwriter, editor, and camera person.
Student does not have to be in the movie
2 DVD
Submit Student Entry Form and 2 DVDs into a large manila envelope with the District # on the outside along with ca.division.film.lastname.firstname
District number along with ca.division.dance.lastname.firstname should be written on both DVDs
2017 IUCPTA Reflections Spring Workshop

13. Film Production
Video must not exceed 5 minutes in length and 1GB (one gigabyte) in file size.
Accepted file formats include: AVI, MOV, MPG, MPEG, MP4, WMV, FLV and F4V.
Use of background music must be cited on the student entry form.
Label CD/DVD/flash drive with title of artwork, arts category and division.
Submit 3 copies of film and student entry and consent form according to your PTA’s instructions.
with ca.division.dance.lastname.firstname should be written on both DVDs
2017 IUCPTA Reflections Spring Workshop

14. Literature Only new pieces of artwork inspired by the theme.
Each entry must be the original work of one student only.
Entry must not exceed 2,000 words.
Hand written and typed entries are accepted on 8.5x11 paper (one sided only). Do not mount or mat.
Number each page.
Include student name, entry title, arts category and division on back of entry (ca.division.literature.lastname.firstname) should be written on back
Submit 3 copies and student entry form according to your PTA’s instructions.
On a 8 x11 paper
Do not mount/mat
Original entry plus 2 copies
Submit Student Entry Form, original entry & 2 copies into a large manila envelope with the District # on the outside along with ca.division.literature.lastname.firstname
District number along with ca.division.dance.lastname.firstname should be on the back of each page.

15. Music Composition Voice, instruments or combination
Only new pieces of artwork inspired by the theme may be submitted.
Student must be the composer, not required to be the performer or one of the performer(s)
Music score/tablature/notation is required for middle and high school divisions. Accepted file types include PDF and DOC.
Notation software may be used to create a score.
Whether the score is handwritten or computer-generated, appropriate instrumentation and voicing are required for the performance.
1 (one) student is the composer.
Doesn’t need to be one person singing or playing the instrument
Middle & High School required to also submit written notation/score
2 CDs
Submit Student Entry Form and 2 CDs into a large manila envelope with the District # on the outside along with ca.division.music.lastname.firstname
District number along with ca.division.dance.lastname.firstname should be on both CDs
2017 IUCPTA Reflections Spring Workshop

16. Music Composition
Each entry must be the original work of one student only.
Audio recording must not exceed 5 minutes in length and 1GB (one gigabyte) in file size.
Accepted audio file formats include: MP3, MP4, WMA, WAV, ACC (M4A) and FLAC.
Label CD/DVD/flash drive with title of artwork, arts category and division.
Submit 3 copies of the music composition entry and student entry form to your PTA Reflections Chair.
with ca.division.music.lastname.firstname should be written on both DVDs
2017 IUCPTA Reflections Spring Workshop

17. Photography
Accepted forms of photography include: A single photo, panoramic, photomontage (one seamless print of multiple original photos), a multiple exposure, negative sandwich or photogram. Original black-and-white and color images are accepted.
Non-accepted forms of photography include: Entries with added graphics over the image, including lettering, are not accepted. Original film (negatives or transparencies) and multidimensional pieces are not accepted.
Student must be the one to take the photograph
Not to exceed 11 x 14 including the mat
No graphics or lettering over image
Student Entry Form attached to the back of the entry in a large manila envelope with the District # on the outside along with ca.division.photography.lastname.firstname
District number along with ca.division.photography.lastname.firstname should be marked on the back of the entry.
20167IUCPTA Reflections Spring Workshop

18. Photography
Copyright: Use of copyrighted material, including copyrighted cartoon characters or other such material, is not acceptable in any photography submission, with the following exception: Photographs may include public places, well-known products, trademarks or certain other copyrighted material as long as that copyrighted material is incidental to the subject matter of the piece and/or is a smaller element of a whole. The resulting work cannot try to establish an association between the student and the trademark/business/material, or influence the purchase/non-purchase of the trademarked good.
2017 IUCPTA Reflections Spring Workshop

19. Photography
Only new pieces of artwork inspired by the theme may be submitted.
Each entry must be the original work of one student only. Photograph must be taken by the student.
Print must not exceed 11x14 inches, including matting.
Print must be mounted on sturdy material such as cardboard or poster board.
Framed photos are not accepted.
Submit photo and student entry and consent form according to your PTA’s instructions.
ca.division.photography.lastname.firstname on the artwork
2017 IUCPTA Reflections Spring Workshop

20. Visual Arts
Accepted forms of visual art include: Architecture (2D/3D), carpentry, ceramics, collages, photographic collages (multiple photos cut/pasted), computer-generated image, crafts, design, dioramas, drawing, fiber work, jewelry, kites, metal etching/punch work, mobiles, painting, printmaking, sculpture and wind chimes. Reproductions or enlargements of other artwork are not accepted.
Maximum 24 x 30 including the mat
Not to exceed 3/8 inch thickness
Student Entry Form attached to the back of the entry in a large manila envelope with the District # on the outside along with ca.division.visualarts.lastname.firstname
District number along with ca.division.visualarts.lastname.firstname should be marked on the back of the entry.
2016 IUCPTA Reflections Spring Workshop

21. Visual Arts
Copyright: Use of copyrighted material, including any copyrighted cartoon characters or likeness thereof, is not acceptable in any visual arts submission, with the following exceptions:
Visual artwork may include public places, well-known products, trademarks or certain other copyrighted material as long as that copyrighted material is incidental to the subject matter of the piece and/or is a smaller element of a whole. The resulting work cannot try to establish an association between the student and the trademark/business/material, or influence the purchase/non-purchase of the trademarked good.
Visual arts collages may include portions of existing copyrighted works, such as photographs, magazine clippings, internet images and type cut out of a newspaper, as long as those portions of copyrighted works are used to create a completely new and different work of art.
2017 IUCPTA Reflections Spring Workshop

22. Visual Arts
Only new pieces of artwork inspired by the theme may be submitted.
Each entry must be the original work of one student only.
2D artwork (e.g. painting)
Dimensions must not exceed 24x30 inches, including matting.
Paper entries must be mounted on sturdy material.
3D artwork (e.g. sculpture)
Must be able to move for display purposes.
Must include packaging materials and 3 photos of the entry (a combination of angles) for judging, ID and exhibition purposes (entries that require assembling/repairing from transporting will be disqualified).
Framed artwork and artwork containing loose materials is not accepted. Matting is accepted.
Label back of entry/entry packaging with student name, title of artwork, arts category and division.
Submit artwork and student entry form according to your PTA’s instructions.
ca.division.visualarts.lastname.firstname should be written on the artwork
2017 IUCPTA Reflections Spring Workshop

23. Reflections FAQs
Can students participate if they do not attend a PTA/PTSA school?
What if the student is home-schooled?
What if the student is at a continuation, community, court school?
What if the student is developmentally or physically challenged?
How many times may a student participate?
In how many art categories?
Questions 1, 2 and 3: No, students must attend a PTA/PTSA school with a Reflections Chair. PTA/PTSA needs to be in good standing
4. Yes, of course. Students have one of two options; see Special Artist Rules for more details.
As many times as the student wants to
In one to six of the arts category. It is up to the student.
2017 IUCPTA Reflections Spring Workshop

24. Interpretation of Theme Artistic Merit/ Creativity
Judging
Sample Judging Rubric
Interpretation of Theme
How closely the piece relates to the theme, based on the artwork itself and the artist statement
20 pts
Artistic Merit/ Creativity
How creative and original the piece is in its conception of the theme and its presentation
10 pts
Mastery of Medium
The level of skill demonstrated in the basic principles/techniques of the arts area
Reflections Chairs do NOT judge entries.
Blind judging
Interpretation of Theme most important.
Also note: Artist Statement does weigh in.
For example, a couple of years ago the theme was “Together We Can..” there was a photograph of the top of AT&T Park, SF Giants Ballpark. Looking at the photo one would not understand how it relates. The artist statement mentions that the SF Giants was a group of misfits who together won the National Title in the World Series.
Allow at least 2 weeks for judges. Photography and Visual Arts judging vary in time all depending on how you set up judging.
Look to high school teacher, graduate students, local dance teachers
2017 IUCPTA Reflections Spring Workshop

25. Reflections Awards - Levels
Award of Excellence
The very best entries. Fulfills all 3 criteria very well. These are the ones that go on to the next judging level.
Award of Merit
Really good entries.
Honorable Mention
Good work. One can tell the child worked hard, but may not have paid attention to the theme.
Participation Award
Every entry should be recognized! Honor the effort.
District PTA Reflections Chair will let the Council and Out of Council Local Units know how many Reflections entries per division in each of the arts category can advance to District
District advances 1 (one) Award of Excellence in each division per arts category. Maximum of 30 entries.
2017 IUCPTA Reflections Spring Workshop

26. Reflections Recognition Ceremony
Hold as soon as possible after judging is completed
Include families, faculty, and administration
Every student who participates should be recognized!
Recognize PTA volunteers and community members for their support of the program
Should include an exhibit of entries
You should have a budget for awards, ribbons, etc….
Some schools have a gallery during the PTA mtg
All students should be acknowledged!
Hold event as soon as possible after judging completed.
At CA State PTA Reflections Program – Award of Excellence, Award of Merit, Convention Display all on display at Convention in the Reflections Gallery
30 Awards of Excellence which advanced to participate in the National PTA Reflections Program and they are invited to attend CA State PTA Annual Convention for an Awards Presentation. Received a letter, certificate, CA State PTA medallion, and $100
81 Awards of Merit – received letter, certificate, CA State PTA Reflections medallion (Up to 3 Awards of Merit in each division per arts category)
88 Convention Display – received letter and certificate (only awarded in Photography and Visual Arts)
All other CA State PTA Reflections Program submissions receive a letter of participation.
2017 IUCPTA Reflections Spring Workshop

27. Student Entry Form ca.division.dance.lastname.firstname
Top part to be completed before distributing forms
New this year: teacher/room # and deadline
Parent and student must sign
Must have artist statement that is between 10 to 100 words
ca.division.dance.lastname.firstname
2017 IUCPTA Reflections Spring Workshop

28. Unit Entry Form All fields need to be completed
Top chart is a count of all entries you received at your school
Bottom chart shows what advancing
2017 IUCPTA Reflections Spring Workshop

29. Reflections Program – Deadlines
Set your deadline for entries
Make it early with time to:
Conduct judging
Record data
Pack and deliver advancing entries to next level before your deadline
District to State: Online Process due Monday, January 13, Reflections entries due to CA State PTA office Thursday, January 16 by 5pm
District set date for Councils and Out of Council Units
Councils set date for Local Unit
Units set date for students to turn in Reflections entries.
2017 IUCPTA Reflections Spring Workshop

30. Advancing to the next level
District to State: 1 Award of Excellence entry in per division in each of the six arts category. Maximum of 30 entries.
Council and Out of Council to District: Up to the District
Local Unit to Council: Up to the Council and District
Irvine Unified Council PTA Deadline early November
You may advance 3 entries per category,
per age division
2017 IUCPTA Reflections Spring Workshop

31. Irvine Council PTA irvineucpta.my-pta.org/
Christie Condon
Irvine Unified PTA
For more information on Reflections go to the CAPTA website
click Programs click Reflections
Local Units contact your Council Reflections Chair
Out of Council contact your District Reflections Chair
Councils contact District Reflections Chair
District contact State Reflections Chair
2017 IUCPTA Reflections Spring Workshop