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North Carolina Community College IIPS 2007 Summer Conference

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Presentation on theme: "North Carolina Community College IIPS 2007 Summer Conference"— Presentation transcript:

1 North Carolina Community College IIPS 2007 Summer Conference
Welcome North Carolina Community College IIPS 2007 Summer Conference July 24, 2007

2 StudentTracker Access a database of virtually all college students.
Track your prospective, current, and former students’ enrollment in other institutions

3 A Non-Profit Association Founded by the Higher Education Community
Who Are We? A Non-Profit Association Founded by the Higher Education Community

4 Mission To serve as a central repository and single point of contact for the collection and timely exchange of accurate, comprehensive post-secondary student information

5 Colleges/Universities
Enrollment Data Colleges/Universities Degree Data Diploma Data High Schools Clearinghouse Lenders Loan Guarantors U.S. Dept of Ed Health Insurers Credit Card Issuers Software Providers Landlords Employers EnrollmentVerify Employers Search Firms Colleges DegreeVerify Transcript Orders Students Alumni Researchers Colleges High Schools Outreach Ed Researchers

6 Enrollment Data Names Dates of birth SSNs
Names & IDs of schools attended Attendance dates Enrollment statuses (e.g. full time, withdrawn, graduated) & Start Dates Data Block Indicators (FERPA)

7 Large Database 75+ Million Individual Students 60+ Million
Former Students 15+ Million Enrolled + = Currently enrolled students represent 91% of All US Higher Education Enrollment

8 Core School Participation
# Schools 2,878 Schools SOURCE: MONTHLY MANAGEMENT REPORT – Core Service Participants (# of Schools – Actual) Clearinghouse member schools represent 91% of the nation’s college enrollment As of November 30, 2006

9 Degree Data SSNs* Names* Birth Dates* Degree Titles* Dates awarded*
Majors* Minors Divisions awarding degree Concentrations Specializations Honors FERPA Block Indicators* Financial Block Indicators* *Required

10 DegreeVerify Participation
# Schools SOURCE: pull from DV COMMERCIAL MEMBER STATUS REPORT on secure site using dropdown menu on DV commercial home tab (Data originally comes from DV COMPETITIVE TRACK .XLS) z:\New Service Implementation\Individual Services\DV\DegreeParticipationTracking\DegreeCompetTrack.xls Information is in the purple shaded area: “Total DegreeVerify schools” number goes on chart (make sure chart # and # in blue type match) “Percentage of all degrees (based on enrollment)” is the % number in the blue type YTD DegreeVerify participants represent 64% of all US college degrees As of May 31, 2007

11 Current Participation of NC Community Colleges
Service # % Core Enrollment % DegreeVerify %

12 StudentTracker How does it work?
School creates research cohort School transmits to CH CH matches against database School receives reports/data files

13 Query Types Admissions candidates (prior enrollment)
Admitted, but did not matriculate Other family members currently enrolled Concurrent enrollment Delinquent borrowers Transfers out Graduates

14 Request File Name of student SSN/Student ID (if FERPA-compliant)
Birth date Date of last attendance/search begin date Requestor return field

15 StudentTracker Inquiries
Batch Data File Exchanges On-line Inquiry

16 Response Files Control Report Record totals (.html) Aggregate Report
Totals students enrolled by institution (.csv) Unit Record File Individual student records (.csv) (except FERPA blocked records)

17 Sample Control Report Pinnacle University
File Creation Date 10/23/2005 Range of Search Dates /30/2000– 08/30/2000 Total Students in Your Request File Total Students with No Data Available Total Students Found and Included in Aggregate Report Less: Student Level Reporting Blocked By School Less: Student Level Reporting Blocked By Students Total Students Reported At Detail Level

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20 StudentTracker Participants
Colleges & Universities 1,513 High Schools 1,356 Educational Organizations Outreach Programs

21 Number of Students Researched
5,304,847 3,354,421 13,908,477 16,528,515 7,137,023 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Millions SOURCE: ROBERTA HYLAND (for 2006 annual letter) As of June 30, 2006

22 Current Participation of NC Community Colleges
Service # % Core Enrollment % DegreeVerify % StudentTracker %

23 What are the costs? Annual subscription fee
$0.10 (10 cents) times fall enrollment, $300 minimum per institution Unlimited use for 12 months 50% Discount, if use DegreeVerify and refer FREE, if also transmit new enrollment data elements

24 What are the costs? System-wide Program
The North Carolina Community College system office is establishing a statewide Student Tracker program to be used by: The system office Each of the 58 community colleges

25 That’s us in a nutshell! Questions?

26 Contact Information John P. Ward Director South Atlantic Regional Office (843)


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