1. North Carolina Community College IIPS 2007 Summer Conference
Welcome
North Carolina Community College
IIPS 2007 Summer Conference
July 24, 2007

2. StudentTracker Access a database of virtually all college students.
Track your prospective, current, and former students’ enrollment in other institutions

3. A Non-Profit Association Founded by the Higher Education Community
Who Are We?
A Non-Profit Association Founded by the Higher Education Community

4. Mission
To serve as a central repository and single point of contact for the collection and timely exchange of accurate, comprehensive post-secondary student information

5. Colleges/Universities
Enrollment Data
Colleges/Universities
Degree Data
Diploma Data
High Schools
Clearinghouse
Lenders
Loan Guarantors
U.S. Dept of Ed
Health Insurers
Credit Card Issuers
Software Providers
Landlords
Employers
EnrollmentVerify
Employers
Search Firms
Colleges
DegreeVerify
Transcript
Orders
Students
Alumni
Researchers
Colleges
High Schools
Outreach
Ed Researchers

6. Enrollment Data Names Dates of birth SSNs
Names & IDs of schools attended
Attendance dates
Enrollment statuses (e.g. full time, withdrawn, graduated) & Start Dates
Data Block Indicators (FERPA)

7. Large Database 75+ Million Individual Students 60+ Million
Former Students
15+
Million
Enrolled + =
Currently enrolled students
represent 91% of All US Higher Education Enrollment

8. Core School Participation
# Schools
2,878 Schools
SOURCE: MONTHLY MANAGEMENT REPORT – Core Service Participants (# of Schools – Actual)
Clearinghouse member schools represent 91% of the nation’s college enrollment
As of November 30, 2006

9. Degree Data SSNs* Names* Birth Dates* Degree Titles* Dates awarded*
Majors*
Minors
Divisions awarding degree
Concentrations
Specializations
Honors
FERPA Block Indicators*
Financial Block Indicators*
*Required

10. DegreeVerify Participation
# Schools
SOURCE: pull from DV COMMERCIAL MEMBER STATUS REPORT on secure site using dropdown menu on DV commercial home tab (Data originally comes from DV COMPETITIVE TRACK .XLS) z:\New Service Implementation\Individual Services\DV\DegreeParticipationTracking\DegreeCompetTrack.xls
Information is in the purple shaded area:
“Total DegreeVerify schools” number goes on chart (make sure chart # and # in blue type match)
“Percentage of all degrees (based on enrollment)” is the % number in the blue type
YTD
DegreeVerify participants
represent 64% of all US college degrees
As of May 31, 2007

11. Current Participation of NC Community Colleges
Service # %
Core Enrollment %
DegreeVerify %

12. StudentTracker How does it work?
School creates research cohort
School transmits to CH
CH matches against database
School receives reports/data files

13. Query Types Admissions candidates (prior enrollment)
Admitted, but did not matriculate
Other family members currently enrolled
Concurrent enrollment
Delinquent borrowers
Transfers out
Graduates

14. Request File Name of student SSN/Student ID (if FERPA-compliant)
Birth date
Date of last attendance/search begin date
Requestor return field

15. StudentTracker Inquiries
Batch Data File Exchanges
On-line Inquiry

16. Response Files Control Report Record totals (.html) Aggregate Report
Totals students enrolled by institution (.csv)
Unit Record File
Individual student records (.csv)
(except FERPA blocked records)

17. Sample Control Report Pinnacle University
File Creation Date 10/23/2005
Range of Search Dates /30/2000– 08/30/2000
Total Students in Your Request File
Total Students with No Data Available
Total Students Found and Included in Aggregate Report
Less: Student Level Reporting Blocked By School
Less: Student Level Reporting Blocked By Students
Total Students Reported At Detail Level

20. StudentTracker Participants
Colleges & Universities 1,513
High Schools 1,356
Educational Organizations
Outreach Programs

21. Number of Students Researched
5,304,847
3,354,421
13,908,477
16,528,515
7,137,023 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17
Millions
SOURCE: ROBERTA HYLAND (for 2006 annual letter)
As of June 30, 2006

22. Current Participation of NC Community Colleges
Service # %
Core Enrollment %
DegreeVerify %
StudentTracker %

23. What are the costs? Annual subscription fee
$0.10 (10 cents) times fall enrollment, $300 minimum per institution
Unlimited use for 12 months
50% Discount, if use DegreeVerify and refer
FREE, if also transmit new enrollment data elements

24. What are the costs? System-wide Program
The North Carolina Community College system office is establishing a statewide Student Tracker program to be used by:
The system office
Each of the 58 community colleges

25. That’s us in a nutshell!
Questions?

26. Contact Information
John P. Ward
Director
South Atlantic Regional Office
(843)