1. Student Information System (SIS) Report
Presentation to the UTFAB
February 28, 2017
Bob Engmark, Director, Information Systems
D. Tobiassen Baitinger, Interim Director, Office of the Registrar
Good afternoon everyone,
Thank you for the invitation and opportunity to give an update.
Much detail in fall, with lots of impact, this spring higher level, less detail

2. UTFAB SIS Spring 2017 Presentation
Partnership
Collaboration with UTFAB began in 2004
Project includes software and staff
Meets UTFAB funding criteria
We appreciate your continued support of the project
The UTF and student support provided the original impetus for the project
The SIS is critical core infrastructure
The systems are performing exceptionally well and meeting most demands for service
We, utfab and csu, colab began in Some of us were here then.
Your funding supports hardware, software and staffing, systems and databases
We truly appreciate your support and do our best to utilize the funds for your benefit.
02/28/2017
UTFAB SIS Spring 2017 Presentation

3. The SIS Depends on Active Coordination
Academic Departments
ACNS
Admissions
Business and Financial Services
Collaborative for Student Achievement
CSU Online
Financial Aid
Graduate School
Health Network
Housing & Dining Services
Information Systems
Registrar’s Office
Many campus partners involved in the student information system. SIS coordination requires active engagement with many from policy makers to those that put information into the system and those that consume the information for decision making.
Nine of those listed above contribute services within RAMweb for your use.
Contributing partners with content and services in development
Time and face to face, much of it not technical work but planning and staying on same page in delivery of services and messages.
02/28/2017
UTFAB SIS Spring 2017 Presentation

4. UTFAB SIS Spring 2017 Presentation
The SIS Serves…
Students (32,000+)
Faculty, advisors, staff (6,000+)
Applicants (30,000+)
Alumni (all)
Parents (20,000+)
We have this very large system, which is really many systems bound together, to provide supports/service for:
02/28/2017
UTFAB SIS Spring 2017 Presentation

5. UTFAB SIS Spring 2017 Presentation
Magnitude of the SIS
Financial Aid
$288M in AY15-16
$2.5B since Fall 2006
Portals
Old RAMweb – 1.74M logins (Jan-Aug 2016)
New RAMweb – 1.8M logins (Jun-Dec 2016)
ARIESweb – 2.4M hits on Student page
Ram Mobile – 569,258 screen views
Since Fall 2007
Total enrollments – 3,204,961
Degrees Awarded in Banner – 60,703
02/28/2017
UTFAB SIS Spring 2017 Presentation

6. Major Initiatives Delivered
RAMweb redesign
Semester at Sea Integration to SIS
Server migration from AIX to Linux
IPAS-2 Advisor portal enhancements
SSC Campus - Advisor Portal – system for advising support
02/28/2017
UTFAB SIS Spring 2017 Presentation

7. Major Initiatives underway…
SIS/Banner upgrades
New registration interface (XE)
u.achieve and u.direct upgrades
Online Graduation Contracts
Online Repeat/Delete
Ram Records
Conversion to new RAMweb codebase & UI
Social media login
Very short list of the highest priority items but if you recall in our prior meetings we have many parts to the SIS
Famweb, ariesweb, ramweb, banner, bdms, rammobile, workflow, fsa atlas, CAT/CIM, eScripsafe, ODS, LMS, u.achieve, u.direct, TES, Transferology, Slate, serving many populations of student groups
02/28/2017
UTFAB SIS Spring 2017 Presentation

8. What we’re requesting…
FY18 Funding Request: $742,418
FY17 Budget
$ Increase
% Increase
FY18 Request
Software (incl. maintenance)
$ ,733
$ ,833* 3%
$ ,566
Staff salary increases + fringe
$ ,100
$ ,816 4%
$ ,916
Staff special/equity $
$ ,936 -
$ ,936
Student salaries
$ ,000 $ 0%
$ ,000
Subtotals
$ ,833
$ ,585
$ ,418
Any additional costs absorbed centrally
University matches UTFAB support and more
FY17 Total Budget $1,767,578
(UTFAB + Univ match + I.S. support)
* Includes reduction of $1978 for Academic Works
2/28/2017
UTFAB SIS Spring 2017 Presentation

9. UTFAB SIS Spring 2017 Presentation
Staffing…
IS Database Administrator
IS Web Applications Specialist
ACNS Middleware/Applications Developer
Enrollment and Access Developers (2)
13 student staff
2/28/2017
UTFAB SIS Spring 2017 Presentation

10. Academic Works Cost Reduction
FY17 – $41,000
$20,500
FY18 - $37,044
$18,522
Reduced on-going maintenance by $1,978
Already included in “Software incl. maintenance” line
2/28/2017
UTFAB SIS Spring 2017 Presentation

11. UTFAB SIS Spring 2017 Presentation
Sharing the costs...
FY18 request: $742,418
Any additional costs absorbed centrally
University matches UTFAB support and more
FY17 Total Budget: $1,767,578
(UTFAB + Univ match + I.S. support)
2/28/2017
UTFAB SIS Spring 2017 Presentation

12. UTFAB SIS Spring 2017 Presentation
Projected SIS Budget
2/28/2017
UTFAB SIS Spring 2017 Presentation

13. UTFAB Funding Criteria
1. Benefit as many students as possible
All students at CSU are benefiting.
2. Ability to effectively utilize the fee
Your decision.
3. Not funded by CFT
Check.
4. Adherence to budget and accountability
5. Potential for direct student use
Absolutely.
6. Effort, thought & clarity in the plan
7. Quantitative usage data
Several examples
8. Financial co-sponsorship
60% of total funded by the University.
9. Central/distributed balance
10. Cost/benefit ratio
We believe we meet many of the funding criteria components.
02/28/2017
UTFAB SIS Spring 2017 Presentation

14. Questions… are most welcome. Thank You!
Contact:
Move on to Jimmie.
02/28/2017
UTFAB SIS Spring 2017 Presentation