1. Spring 2017 Information Session
LOS MEDANOS COLLEGE – PITTSBURG, CA Extended Opportunity Programs & Services (EOPS)
Spring 2017 Information Session
-- a meeting required for new and continuing EOPS students each semester, outlining the services, expectations, and benefits of networking with EOPS
Version 1c

2. “Life does not accommodate
you, it shatters you … Every
seed destroys its container or
else there would be no
fruition.”
~Florida Scott-Maxwell

3. Check YOUR PACKET

4. What’s In Your Folder? Permission Form
EOPS Important Dates Spring 2017
Academic Progress Report (APR)
LMC EOPS Spring ‘17 Survey
EOPS Mutual Responsibility Contract (MRC)
My Academic Network Strategy Worksheet
Book Voucher Value Sheet
Blue or Black Pen

5. TODAY’s Objectives

6. What We’ll Do Before You Leave?
Extend knowledge of networking techniques
Increase awareness of network resources
Expand knowledge of networking benefits
Outline what EOPS expects of you
Outline what you can expect of EOPS

7. Vision

8. The EOPS Vision
EOPS students and staff are passionate change- agents who thrive as they create and nurture intentional, academic partnerships– partnerships that inspire people to choose trust over fear, equity over injustice, responsibility over victimhood, hope over apathy, self-honesty over competition, and link personal success to the success of the greater good.
~J. W. Benford, Sr. Dean of Counseling and Student Support

9. EOPS Staff
Jeffrey W. Benford, Dean, Counseling and Student Support, Director, EOPS
Steven Freeman, Jr. Asst. Director, EOPS/CARE
Marques McCoy, MSRS/Outreach, EOPS
Lisa Gregory,
Administrative Secretary, Counseling and Student Support
Robert Delgado,
EOPS Asst., EOPS
Tara Seymour,
Office Assistant II, EOPS

10. EOPS Staff Rudolf Rose, Counselor, EOPS/CalWORKs Marco Godinez,
Dawn Trujillo,
Counselor, EOPS
Melina Rodriguez,
Coordinator, CARE/CalWORKs

11. EOPS Staff Jeffrey Benford, Director/DCSS-- Policy Exceptions, Vision
Robert Delgado, EOPS Asst.– Applications, Services, Communications
Steven Freeman, Assist Dir- Policy, Operations, Staff
Marco Godinez, Counselor- Ed Plans, Transfer, Recommendations
Lisa Gregory, Admin Sec to DCSS- Appointment with Dean Benford
Marques McCoy, Retention Specialist– Outreach, Summer Prep Academy
Rudolph Rose, Counselor- Ed Plans, Transfer, Recommendations
Tara Seymour, Office Assistant– Applications, Services, Communications
Dawn Trujillo, Counselor- Ed Plans, Transfer, Recommendations

12. EOPS KEY Network Service Providers
Bookstore- Michelle McQuaid, Operations Asst.
CalWORKs– Melina Rodriguez, Coordinator
CARE- Melina Rodriguez, Coordinator
Counseling– Carole Betz, Counseling Assistant
DSPS- Sylvia Benzler, Administrative Assistant
Student Retention- Carla Rosas, Director

13. Networking with CalWORKs
Policy
County supplies book vouchers
County supplies parking permits
County provides course supplies
Procedure
Students who experience complications securing services from Contra Costa County must document attempts to secure services.

14. GPA & Networks: Comparing EOPS Students
Fall 2014 to Spring 2015
Grade Point Average

15. Scene 1 Networking with my instructor

16. What Did The Student Do Well?
Inventoried personal assets
Identified a needed resource
Asked for what she needed
Secured assurance from resource provider
Expressed appreciation to resource provider

17. EOPS Mission
EOPS is a state-funded student service program that promotes academic excellence among students from low-income, underrepresented backgrounds in higher education. EOPS promotes excellence by offering services that are above, beyond, and in addition to services available to all LMC students.

18. What Are The EOPS Priorities?
Enrollment
Retention
Completion
Persistence
Success

19. EOPS Service Available To You Use of services below optional
Description
Start Date
End Date
Book Voucher
1/18/17
2/3/17
Calculator Loans
1/25/17
5/26/17
Textbook Loans
Assistance
1/23/17
Misc. Supplies (i.e., scantrons, etc.)
Temporary Parking Permits
2/1/17
Application Recommendations*
1/26/17
4/1/17
UC/CSU Fee Waivers
As defined by
selected institution
* Must be requested 14 days prior to deadline.

20. Scene 2 Networking with my family

21. What did THIS STUDENT do well?
Inventoried personal assets
Clarified help needed
Asked for help needed
Secured agreement from resource provider
Expressed appreciation to resource provider

22. Policies & Procedures

23. The following policies outline what EOPS expects of you and what you can expect of EOPS when engaging its services.

24. Appealing for readmission
Policy
Students dismissed from EOPS due to back-to-back semesters
of non-compliance must submit a written request for readmission.
(You cannot appeal limited services status.)
Procedure
Review appeals process with EOPS staff
After being dismissed from EOPS, complete 6 units with term GPA of 2.0 or better semester
Submit written appeal with supporting documents
Submit EOPS application
Add move from good standing to limited services.

25. Using book vouchers Policy Only for LMC Bookstore For one-time use
Expires 2/3/17
Only textbook purchases or loans
Procedure
Present ID and printed class schedule to LMC Bookstore
If book is not in stock:
-- Return to bookstore to purchase
-- Bookstore reactivates your voucher
Books purchased are your property to keep, sale back or share with other students

26. EOPS counseling goals & values
To guide students as they navigate through the system of higher education through self-awareness, self-determination, and self-reliance.
Values
Partnership
Initiative/Ownership
Authenticity
Comprehensiveness

27. Our Counselors Talk About Their Work
My name is …
I enjoy being an EOPS counselor because …
When we meet, you can expect …

28. Engaging counseling services
Policy
No children allowed (District policy)
No-show, cancel, and/or rescheduled appointments will not be guaranteed make-up
No drop-ins
After 10 minutes, no admittance
Procedure
Schedule appointments in person or by phone
EOPS sends appointment reminder
Reminder calls are a courtesy. You are responsible to make and attend all appointments.

29. Engaging counseling services, cont’d
Policy
Complete 2 counseling meetings with EOPS counselor.
Procedure
Exception: If student meets a non-EOPS counselor for 1 of the 2 required counseling meetings, student must:
Submit proof meeting date and time
Submit proof meeting fulfilled counseling objective
Submit proof during counseling meeting deadline

30. Activating e-mail required
Policy
Office address for official EOPS communication
EOPS no longer corresponds via US Mail
Procedure
Activate, maintain, consult your insite.4cd.edu account weekly

31. Enrolling at multiple campuses
Policy
Majority of units must be taken at LMC
Procedure
Designate LMC as financial “home”
Receive EOPS program services only at LMC

32. Requesting a nine (9) unit waiver
Policy
Continuing students successfully completing (2.0 or better) 12 units may take units in next fall or spring semester
Semesters with less than 12 units cannot be back-to-back
This policy can only be used 2 times during entire EOPS tenure
Procedure/Example
If completed 12 units with 2.0 GPA in spring 2017
Option to enroll 9.00 to11.99 units in fall 2017
No waiver needed
Meet counselor during fall 2017 to revise Ed Plan
Note: financial aid status may be impacted due to non-full-time enrollment

33. Scene 3 Networking with my employer

34. What did THIS STUDENT do well?
Inventoried personal assets
Clarified help needed
Asked for help needed
Secured agreement from resource provider
Expressed appreciation to resource provider

35. Academic Progress Report (APR)
Policy
Student must meet with ALL instructors during office hours to obtain instructor feedback for ALL enrolled classes.
Must show comments– letter and/or grade
Procedure
Download APR at EOPS website (see forms tab)
Make appointment with instructor
Submit APR to EOPS Office by March 10, 2017, 1:00pm

36. Discontinuing EOPS partnership
Voluntarily withdraw
Earn 70 degree-applicable units
Complete 6 consecutive semesters (summers excluded)
Dishonor MRC two (2) consecutive semesters

37. Re-establishing positive academic progress
Policy
Students earning Ds or Fs at APR deadline must meet with EOPS counselor or staff no later than two weeks after the APR deadline to devise a strategic plan
Procedure
Develop strategic plan with EOPS counselor
Meet counselor/staff, at least, 2 days before semester drop deadline

38. Requesting a time/unit limit waiver
Policy
Full-service students with “high unit majors” as defined by California Community College Chancellor’s Office may petition to extend their eligibility for EOPS services for up to 2 semesters.
Procedure
Meet counselor to determine program eligibility
Before start of each semester, submit Time/Unit Limit Waiver to EOPS director for approval

39. Transferring to another EOPS
Policy
LMC EOPS supports student transfers to other EOPS programs, but it cannot guarantee admission.
Procedure
Request LMC EOPS to send EOPS Transfer Request to EOPS program of selected college
EOPS sends record of student’s program history, transcript, and current status to selected college

40. OBTAINING a parking permit
Policy
Limited-service and appeal students are ineligible for this service.
One (1) permit per EOPS student
Citing begins Monday, 1/30/17
Request permit before leaving during today’s Information Session

41. Submit Academic Progress Report
Counseling Timeline & Important Dates
Meet Counselor– 1st
Purpose: Ed Plan
Dates: 1/23/17 to 3/17/17
Submit Academic Progress Report
Dates To Submit: 2/21/17 to 3/10/17
Absolute Deadline: 3/10/17 by 1:00pm
Meet Peer Mentor
Dates: 3/6/17 to 5/21/17
Meet Counselor – 2nd
Purpose: Academic Advising 
4/10/17 to 5/26/17

42. Mutual Responsibility Contract

43. Establishing Your MRC enter information and initial MRC as required
Enroll 12 units
Multiple campus enrollment, must have majority units at LMC
DSPS students with less than 12 units must submit DSPS waiver to eligible for services before signing contract
EOPS students with less than 12 units must submit EOPS waiver to eligible for services before signing contract

44. Establishing Your MRC enter information and initial MRC as required
2. Complete 12 units each semester, earning a term
Grade Point Average (GPA) of, at least, 2.0
EOPS or DSPS waiver required for less than 12 units
Waiver must be submitted before services can be received

45. Establishing Your MRC enter information and initial MRC as required
3. Schedule and meet with EOPS counselor/staff 3
times each semester as outlined in EOPS
Important Dates Spring 2017 handout
2 meetings with EOPS counselor (see Policies for exception)
1 meeting with EOPS Peer Mentor

46. Establishing Your MRC enter information and initial MRC as required
4. Submit APR to EOPS Office by 1:00pm, 3/10/17
For On-line Courses
Attach to APR from instructor commenting on your: a) participation, b) grade, c) attendance, and d) understanding of course material
Write “late start” for classes starting after 3/10/17
Meet instructors during office hours

47. Establishing Your MRC enter information and initial MRC as required
5. Use EOPS priority registration to register for your next
semester classes
Use WebAdvisor/Insite Portal
Check WebAdvisor/Insite Portal for personal registration appointment date and time

48. Establishing Your MRC enter information and initial MRC as required
6. Notify Admissions & Records and EOPS after
changing personal contact information
Address, phone numbers, name, etc.
Courtesy reminders not guaranteed

49. Establishing Your MRC enter information and initial MRC as required
7. Activate, maintain, and regularly check personal
for official
EOPS correspondence
Activate Los Medanos through Insite portal– Insite.4cd.edu

50. Establishing Your MRC enter information and initial MRC as required
8. Student must meet with ALL instructors during
office hours to obtain instructor feedback for ALL
enrolled classes.

51. My Academic Network Strategy

52. Average pediatrician salary in 1994
Jeffrey Benford
jbenford567
8/15/83
Average pediatrician salary in 1994
Medical Doctor (MD)
Stock clerk
Pediatrician
Johnnie
biology
Godfrey
6,700 yr
152,690
Kirk
history
ATB Church
6/1/94
Anthony “Ant”
humor
Macys X
South Africa
ADD
Gary Bean, M.D.
Power walking
Ms. Vulpi
Dean Carter
Dr. Beulah Gloster
Kirk Hatcher
Chapel Assistants
Dr. Linda Zatlin
Color Code: Purple=high school graduation, Red=first month after I started college Green= life now

53. Quiz Question #1
What is the primary method that EOPS staff, administrators, and counselors will utilize to contact me?
“insite.4cd.edu” a)
b) Phone
c) Text

54. Quiz Question #2
Once I sign my Mutual Responsibility Contract (MRC) I am allowed to make changes to it during the first 2 week of classes.
True
False

55. Quiz Question #3
3) EOPS guarantees make-up appointments for no-shows, cancellations, or changes.
a) True
b) False

56. Quiz Question #4
My academic Progress Report (APR) does not need to be turned in by March, 10, 2017 at 1pm if I am passing all of my classes and have perfect attendance.
True
False

57. Quiz Question #5
If I am currently in another program on campus (Umoja, Transfer Academy, DSPS, Athletics, etc.) I am still required meet with an EOPS counselor at least one time?
a) True
b) False

58. Quiz Question #6
If I am currently in another program on campus (Umoja, Transfer Academy, DSPS, Athletics, etc.) I am still required meet with an EOPS counselor at least one time?
a) True
b) False

59. Quiz Question #7
Which student(s) fulfilled all of the EOPS requirements? (There is more than one correct answer)
Jeremiah enrolled in 12 units and completed 12 units with a 2.1gpa, during the semester he met with his Umoja counselor, an EOPS peer mentor, and an EOPS counselor, he made sure to turn in his progress report on time, and utilize Priority Registration.
Christine enrolled in 15 units and completed 12 units with a 2.8gpa, during the semester she met with an EOPS counselor twice and once with an EOPS Peer Mentor, she made sure to turn in her progress report on time, and utilize Priority Registration.
Jessica enrolled in 12 units and completed 11 units with a 3.9gpa, during the semester she met with her DSPS counselor 6 times and once with and once with an EOPS counselor, she made sure to turn in her progress report and utilize Priority Registration.

60. Are you a leader? Become an EOPS Student Advocate
Only 5 students selected
Application required
Bi-weekly meetings (2 hrs per week)
Voluntary
How Will This Benefit You?
Build research, strategy-development, and project implementation skills
Make an impact on LMC
Make your resume stand out

61. BEFORE LEAVING THIS SESSION

62. Using YOUR book voucher
Expires 2/3/17
New students- $150
Continuing Full Service- $200
Continuing Limited Service/Appeal- $0
LMC Bookstore Hours
1/17/17-1/19/17 -- Mon to Thurs 7:45a-7p
1/20/17 -- Fri 7:45a-3p
1/21/17 only -- Sat 10:00am-1:00pm

63. Requesting Parking Permit
1. Request permit before leaving session 2. Pick-up temporary permit 1/25/17-2/1/17 3. Apply on-line at designated kiosks (need vehicle info) 4. Present order number to EOPS Office 5. Receive spring ‘17 permit by mail 5-7 bus days

64. When Can I Loan A Calculator or Book? Starting Wednesday, 1/25/17, 9am
Present valid picture ID required
Complete loan contract
Present course syllabus and class schedule
See Tara Seymour (x37489) for models and unit availability
Limited supplies

65. Schedule Your Counseling Appointments 1-Scheduling starts 9:00am 2-Book by phone or walk-in

66. Academic Network Exercise Survey
Submit the following to us.
Complete MRC
My Network MAP
Permission Slip
Academic Network Exercise Survey
Thank's for including EOPS in your spring '17 academic network.
Note: financial aid status may be impacted due to non-full-time enrollment

67. How We Correct Institutional Inequity?
EOPS Implementation Guidelines for Title V Regulations, Chancellor’s Office, California Community Colleges, Student Services Division
Priority in outreach and recruitment services shall be directed towards correcting the greatest underrepresented among students serves. Additional priority among under represented students shall be given to serving individuals who are the first in their family to attend college.
EOPS Implementation Guidelines for Title 5 Regulations, Article 6, Section 5280 (a)

68. Six Success Factors (The RPGroup)
Stay on track— keeping their eyes on the prize
Set a goal and know how to achieve it
Believe that their skills, talents, abilities experiences recognized; opportunities to contribute on campus; feel appreciated
Feel somebody wants and helps them to succeed
Actively participate in class, extracurricular activities
Feel like they are
part of the college community