1. Creating and Changing Curriculum
Creating and Changing Curriculum
Akari Curriculum Management System

2. Log-in & Basic Navigation
Log-in & Basic Navigation
Log in using your staff number and OASIS
password
Use the Akari Banner (shown above) to create new, navigate to your study packages, search for study packages
Help text is available in system to provide further guidance, along with links to user guides
Return to your dashboard by clicking “Home” or the Akari Logo

3. Dashboard The screen after log-in has links to all of your study
Dashboard
The screen after log-in has links to all of your study
packages, broken down by approval status
A study package will be included in your assigned entities if
You are listed as the coordinator or other staff, OR
You are listed as a reviewer or approver of the change
Study packages in draft can be edited and submitted for approval by the coordinator. Only one draft can be in system at any one time
You will only have the right to change study packages assigned to you as the coordinator or other staff
Draft study packages are visible only to Akari users listed as the coordinator or other staff, or those who are Akari administrators (Curtin Learning and Teaching, Student Services)
Study packages that have been approved can be changed, or deactivated

4. Searching and Reports
Search for units by selecting “All Units” (same for courses & components)
Course and Units can be searched by multiple fields, component search is more basic
View/Download individual course, component and unit reports in the search/assigned entities screens
Left click on the study package you are interested in to view or download a course or unit report at any approval status
Additional Reports available in Reporting Screen
Reports that are available in system are provided in the Reporting screen.
Useful reports: Course Book of Units, Course Book of Units with Unit Updates,

5. Creating or changing curriculum
Creating or changing curriculum
To create a completely new study package, use the “Create new” functionality from the Akari banner
This will create a new study package without any information pre-populated
To create an administratively new study package, or a new equivalent study package, use the “Copy” functionality from the action menu pop-up (click on the relevant study package to bring up this menu)
This will create a new study package with some information pre-populated from the existing. All locked fields are unlocked for editing.
To create a new version of an existing study package, use the “Change or Modify” functionality from the action menu pop-up
This will create a new version
After the draft is created, navigate through to the edit screens using the action menu pop-up

6. Editing Screen Types of data entry fields found in the editing screens
Editing Screen
Types of data entry fields found in the editing screens
Multi-select
Use the arrows to select from the relevant options
Look-up
Type at least 3 characters to narrow down options
Flag / Checkbox
Simple Yes/No fields
Radio button
Choice of options
Free Text
Enter text
Drop-downs
Select from the relevant option

7. Drafting and collaborating
Drafting and collaborating
Drafts can be edited by all staff listed in the “Other
Staff”, as well as the Unit Coordinator.
Internal collaboration / review is supported by adding all contributors to “Other staff”
External review / benchmarking is supported offline using the unit/course report
Contributors should leave discussion notes for other contributors in the “Extra Information” sections in the final tab of the editing screens
This information appears in the report as “Discussion Notes” and provides additional information for committees about the discussions, considerations and collaborations that occurred during drafting
Once the changes have been fully drafted, contact Courses Management for final administrative check prior to submission

8. System Validation Assessments Learning Outcomes User Defined Codes
System Validation
Assessments
All assessments must add up to 100%, and the assessment breakdown must match the detailed assessment tasks
Each assessment must address at least one unit learning outcome
Learning Outcomes
Each learning outcome must be assessed at least once
User Defined Codes
The user defined code must match the system validation applied in Student One. Refer to the study package coding and naming conventions
Mandatory & Locked Fields
Mandatory fields are indicated with an asterisk
Some fields (eg FOE, UDC) are locked for editing from version 2 onwards
Centrally approved fields cannot be changed when a faculty workflow is selected
System validation will prevent submission, and an error will be displayed

9. Submitting & revising drafts
Submitting & revising drafts
Enter the rationale for the change in the pop-up that appears on submission
This rationale will be used for Faculty and Central courses committees. Include relevant information about what has changed and the reason for this change.
Include any additional information about stakeholder engagement and collaboration that is not already included in the extra information
The change will be submitted for approval through the Central or Faculty workflow
Refer to the following slide for more information
If further review is required, the study package will be reverted to draft
Refer to the status log for the reasons why a change has been reverted to draft
Make the required changes in the draft, and resubmit. Include in your rationale how the feedback was addressed

10.
Workflow
Faculty approval end
Central approval end
Head of School or nominee 2 cc
Faculty CC / Dean L&T or nominee 3 cc
(Central) University CC 4
(Central)
DVCA / AB / Council 5
Teaching & Support Staff 1
Step 1 (Draft): Academics & support staff create/edit a draft and submit for approval
Step 2 (Submitted): Head of School or nominee reviews & recommends
Step 3 (Endorsed – Central; Recommended – Faculty): Faculty CC / Dean L&T or nominee reviews & recommends (if central) or approves (if faculty)
Step 4 (Reviewed): University CC reviews & recommends
Step 5 (Recommended): DVCA / AB / Council reviews & approves

11.
Where to from here?
Contact Courses Management for advice/assistance with
Getting listed as “other staff”
One-on-one support
Checking drafts prior to submission
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