1. February 9, 2016 Hamilton Middle School 7:00 PM
Hunters Valley Homeowners Association 2016 Annual Meeting of the Members
February 9, 2016
Hamilton Middle School
7:00 PM

2. Establish Quorum Call to Order Establish Quorum Adopt the Agenda
10% = 59 lots
Adopt the Agenda
Approve the 2015 minutes

3. Agenda Establish Quorum & Call to Order
Approve 2015 Annual Meeting Minutes
Purpose of Meeting
Introductions
Election
Christmas Decorations Winner
Guest Speakers
State of the Association
Financial Review
Voting Results
Door Prize Drawing
Questions & Answers
Adjournment

4. Purpose of Meeting Approve Minutes from 2015 Annual Meeting
Elect two members to the Board of Directors
Update Homeowners on the State of the Association
Discuss the Operations and Financial Status

5. Current Board of Directors
Introductions
Current Board of Directors
Wayne Templeton, President
Jim Jolly, Vice President
Hugh McCrea, Secretary
Michael Brod, Treasurer
Fred Perrenot, Director at Large

6. Management Company of the Year 2016 -CAI
Chaparral Management Company, AAMC®
Management Company of the Year CAI
Pam Bailey, CMCA ®, AMS ®, PCAM ® CEO, President
Misti Gailey, CMCA ®, AMS ®, Community Association Manager
Phaedra Wudi, Administrative Assistant
Stephanie Worden, Administrative Assistant

7. Presentation of Candidates
Vote for the election of two Directors:
Hugh McCrea*
Fred Perrenot*
Claude Davis
Nominations from the floor
Nominee Introductions
Voting
*incumbent

8. Winner! - Christmas Lights Contest 12134 Rocky Lake Drive

9. Harris County Precinct #4 Constable Patrol
Sergeant Gonzales
Precinct 4
24/hour Dispatch
Non Emergency
911 Emergency

10. Guest Speaker Kent Clingerman, Community Aide Harris County Precinct 4
Community Assistance Department
(281) (phone)
(281) (fax)

11. 2015 Accomplishments Finally financially sound! Met our 5 year goal
to adequately fund reserve levels.
Changed all tennis court lighting to LED’s.
Replaced all playground benches and tables
Re-landscaped cul-de-sac on Tab Lane
Replaced & moved Marquee
Established Interactive website (huntersvalleytexas.org)

12. Income Statement - 2015 INCOME 2015 Budget 2015 Actual Delta
Assessments
$393,525
$393,515
$(10)
Interest on Past Due
$1,800
$1,456
$(344)
Legal Fees
$4,250
$4,073
$(177)
Miscellaneous under $1,000
2,249
3,898
$1,649
TOTAL INCOME
$401,824
$402,942
$1,118

13. Expense Statement - 2015 UTILITIES 2015 Budget 2015 Actual Delta
Electric
$31,799
$28,861
$2,938
Telephone
$418
$537
$(119)
Trash
$103,845
$100,371
$3,474
Water
$9,708
$9,458
$250
TOTAL UTILITIES
$145,770
$139,226
$6,544

14. Expense Statement - 2015 ADMINISTRATIVE 2015 Budget 2015 Actual Delta
Insurance
$12,893
$11,990
$903
Legal
$9,792
$5,737
4,055
Management Fee
$31,510 $0
Reserve Study
$3,500
$3,700
$(200)
Taxes, Audit & Tax Return
$3,039
$2,738
$301
Miscellaneous under $1,000
$729
$1,932
$(1,203)
TOTAL ADMINISTRATIVE
$61,463
$57,607
$3,856

15. Expense Statement - 2015 GENERAL MAINTENANCE 2015 Budget 2015 Actual
Delta
Pest Control
$5,168
$4,348
$820
Miscellaneous under $1,000
$1,328
$1,087
$241
TOTAL GENERAL MAINTENANCE
$6,496
$5,434
$1,061

16. Expense Statement - 2015 AMENITIES 2015 Budget 2015 Actual Delta
Pool Contract
$33,800 $0
Pool Repair, Equipment & Supplies
$4,737
$1,906
2,831
Tennis Court Repairs
$3,500
$3,670
$(170)
Repair & Maintenance
$5,624
$75
$5,549
Miscellaneous under $1,000
$500
$96
$404
TOTAL AMENITIES
$48,161
$39,547
$8,614

17. Expense Statement - 2015 LANDSCAPING 2015 Budget 2015 Actual Delta
Landscape Contract
$19,528 $0
Landscape Miscellaneous
$1,346
$3,650
$(2,304)
Mulch/Fertilizer
$3,180
$3,408
$(228)
Sprinkler Repair
$686
$1,154
$(468)
Tree Pruning/Removal
$2,718
$8,464
$(5,746)
Miscellaneous under $1,000
$72
$70 $2
TOTAL LANDSCAPING
$27,530
$36,274
$(8,744)

18. Expense Statement - 2015 MISC. OPERATING 2015 Budget 2015 Actual Delta
Bad Debt Write Off
$5,000 $0
Deed Restriction Letters
$2,617
$2,634
$(17)
Notices
$5,231
$4,108
$1,123
Social
$1,000
$605
$395
Miscellaneous under $1,000
$1,596
$1,172
$424
TOTAL MISC. OPERATING
$15,444
$8,518
$6,926
TOTAL EXPENSES
$304,864
$286,607
$18,257
NET EXCESS/(DEFICIT)
$96,960
$116,335
$19,375

19. Income Statement – 2015 CAPITAL RESERVES: 2015 Budget 2015 Actual
Delta
Balance Beginning of Year
$184,539
$202,965
$20,005
Net Excess (Deficit)
$96,960
$116,335
$19,375
Capital Expenditures
$67,940
$63,126
$4,814
CAPITAL BALANCE 12/31/15
$213,559
$256,174
$42,615
REQUIRED CAPITAL BALANCE
$222,927
$217,176
$5,751
SHORTFALL / OVERAGE
$(9,368)
$38,998
$48,366

20. Income Statement - 2015 CAPITAL EXPENDITURE DETAIL: 2015 Budget
2015 Actual
Delta
Replace lifeguard stands
$8,327 $0
Replace tennis court lights
$40,588
$40,301
$287
Park & playground equipment
$8,025
$11,772
$(3,747)
Replace marquee
$11,053
$(11,053)
Judgement
$11,000
TOTAL
$67,940
$63,126
$4,814

21. Income Statement - 2015/2016 2015 Act. 2016 Budget Inc/(Dec) INCOME
$402,942
$389,529
$(13,413)
EXPENSES
Total Utilities
$139,226
$143,098
$3,872
Total Administrative
$57,607
$59,156
$1,549
Total General Maintenance
$5,434
$8,304
$2,870
Total Amenities
$39,547
$46,344
$6,797
Total Landscaping
$36,274
$28,470
$(7,804)
Total Misc. Operating
$8,518
$15,293
$6,775
Total Expenses
$286,607
$300,665
$14,058
Net Excess/(Deficit)
$116,335
$88,864
$(27,471)

22. Income Statement - 2015/2016 CAPITAL RESERVES: 2015 Act. 2016 Budget
Inc/(Dec)
Balance Beginning of Year
$202,965
$256,174
$53,209
Net Excess (Deficit)
$116,335
$88,864
$(27,471)
Capital Expenditures
$(63,126)
$(47,909)
$(15,217)
Capital Balance End of Year
$297,130
$40,956
Required Capital Balance
$217,176
$239,652
$22,476
Overage (Shortfall)
$38,998
$57,478
$18,480

23. 2016 Plans Curb Number Painting Replace Life Guard Stands
Replace Playground Lights with LED’s
Replace Irrigation System (1/5)
Paint Pool Entrance Gate & Fence

24. 5 - Year Plan Page1 Year 2015 Year 2016 Year 2017 Year 2018 Year 2019
TOTAL INCOME
$402,942
$389,529
$389,741
$389,956
$396,007
$402,061
Income from maintenance fees
$393,515
$378,950
$384,780
$390,610
Other Income (2% increase per year)
$9,427
$10,579
$10,791
$11,006
$11,227
$11,451
Maintenance Fees
$675
$650
$660
$670
% Increase
(3.7)%
0.0%
1.5%
TOTAL EXPENSES (3.0% increase per year)
$286,607
$300,665
$309,685
$318,975
$328,545
$338,401
NET EXCESS/(DEFICIT)
$116,335
$88,864
$80,056
$70,981
$67,462
$63,660

25. 5- Year Plan Page 2 Year 2015 Year 2016 Year 2017 Year 2018 Year 2019
Capital Reserve Beginning Balance
$202,965
$256,174
$297,129
$338,413
$351,741
$272,491
Net Excess/(Deficit) from above
$116,335
$88,864
$80,056
$70,981
$67,462
$63,660
Expenditures (per Reserve Study)
($63,126)
($47,909)
($38,772)
($57,653)
($146,711)
($27,605)
ENDING CAPITAL RESERVE BALANCE
$308,546
REQUIRED CAPITAL BALANCE PER RESERVE STUDY
$217,176
$239,653
$275,397
$294,361
$225,795
$278,147
OVERAGE (SHORTFALL)
$38,998
$57,477
$63,016
$57,380
$46,696
$30,399

26. 5- Year Plan Page 3 Year 2015 Year 2016 Year 2017 Year 2018 Year 2019
Expenditures (per Reserve Study):
Replace Tennis Court Lights
$40,301
Park & Playground Equipment
$11,772
$27,398
Replace Marquee
$11,053
Replace Pool Furniture
$9,887
Lifeguard Stand & Pool Rails
$14,176
Replace Irrigation System (Phased)
$9,093
$9,375
$9,666
$9,966
$10,275
Curb Number Painting
$4,640
$5,084
Rec Center Outdoor LED’s
$5,000
Tennis Courts, Color Coat (Incl. BB Court)
$12,197
Reserve Study Update With Site Visit
$2,200
Basketball Goal
$3,507
Concrete Sidewalks (Partial-200 sf)
$2,082
Concrete Deck (Pool)-Total
$101,690
Signage, Entrance Monuments
Tennis Court, Nets
$2,330
Judgement
$15,000
Total
$63,126
$47,909
$38,772
$57,653
$146,711
$27,605

27. 5- Year Plan Page 4 Year 2015 Year 2016 Year 2017 Year 2018 Year 2019
2020
Expenditures (per Reserve Study):
Replace Picnic Table (3) (replace w/metal)
$4,498
Replace Wood Benches (replace w/metal)
$3,696
Replace Trash Receptacles
$5,432
Toddler Pool Replaster
$8,441
Replace Diving Board
$3,784
Exposed Aggregate Sidewalk (25%)
$8,468
Exposed Aggregate Deck
$57,964
Judgement (w/3% inflation factor)
$10,000
$15,914
$16,391
$16,883
$6,000
Add 10% for taxes, etc.
$6,076
$6,002
$3,330
$2,623
$6,396
TOTAL
$66,840
$66,018
$36,630
$28,855
$70,360

28. Election Results

29. MARCH MONTHLY NEWSLETTER!!
Raffle Drawing Winner!
WE WANT TO EXPRESS OUR APPRECIATION TO
LOWES HOME IMPROVEMENT FOR DONATING THE DOOR PRIZE AND TO MIKE BROD FOR MAKING THE ARRANGEMENTS
SECURITY CAMERA SYSTEM WITH NIGHT VISION ($299 VALUE)
A PICTURE OF THE DOOR PRIZE WINNER WILL BE TAKEN
WITH MIKE BROD AND IT WILL BE PUBLISHED IN OUR
MARCH MONTHLY NEWSLETTER!!

30. Question & Answer Session

31. Adjourn www.huntersvalleytexas.org Adjourn the 2016 Annual Meeting
Thank you for attending!
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