1. Making PowerPoint Slides
Avoiding the Pitfalls of Bad Slides
Facilitator: Lyssa-Ann Clarke

2. Objectives
Knowledge
Discuss the features of effective PowerPoint presentations.
Describe the characteristics of PowerPoint presentations
Discuss the uses of PowerPoint presentations.
Explain the importance of using technology to enhance the communication process.

3. Objectives Performance deleting data and slides.
§ Create an effective PowerPoint presentation.
§ Manipulate PowerPoint slides by adding, editing, and
deleting data and slides.
§ Deliver an effective slide show.

4. Objectives
Attitude
Initiate the use of PowerPoint to enhance the presentation process.
Willingly assist in the preparation and presentation of PowerPoint presentations to ensure
effectiveness in the organization.

5. Why Use Ms. PowerPoint in Presentations
Microsoft is an integrated program found in the Microsoft Office Package. It allows the creation and use of slideshows which when used properly aids the delivery, reception and effect of a presentation.

6. Features of Ms. Powerpoint
PowerPoint is a software that gives the presenter the ability to create slides containing graphics, spreadsheets, hyperlinks, text, photos, video, sound and animation which adds interest to presentation.

7. The Importance of Using Technology in Presentations
The advantages of using PowerPoint are:
It is dependable
It is recognizable due to its popularity
Easy to use and modify
Allows some creativity.

8. The Importance of Using Technology in Presentations
The disadvantages of using PowerPoint are :
it forces the presenter to put his or her ideas into bullet points, which can hamper the full understanding of information
PowerPoint is not as collaborative as other technology and needs expensive projectors to view at meetings.

9. The Importance of Using Technology in Presentations
Video capture software such as Camtasia and windows movie maker can enhance presentations where you can edit and incorporate videos and highlight specific areas of a PowerPoint presentation for the purpose of emphasis

10. Tips to Follow When Using PowerPoint

11. To Access PowerPoint

12. Using Ms. PowerPoint

13. Using Ms. PowerPoint

14. Using Ms. PowerPoint

15. Using Ms. PowerPoint

16. Characteristics of PowerPoint Presentations
Common Ms. Office features are available to use eg. text
Information can be copied and pasted
Files can be saved in several formats.
Slides are concise and attractive not crowded.
Animations and transitions are used to enhance creativity
Music or video integration

17. Features of an Effective PowerPoint Presentation

18. Before You Create The Presentation
Gather and summarize information to present
This include charts, photos and videos
Create and outline of your presentation

19. Outline Make your 1st or 2nd slide an outline of your presentation
Example :next slide
Follow the order of your outline for the rest of the presentation
Only place main points on the outline slide
Example : Use the titles of each slide as main points

20. This presentation will cover:
Outlines
Slide Structure
Fonts
Colour
Background
Graphs
Spelling and Grammar
Conclusions
Questions

21. Slide Structure – Good Use 1-2 slides per minute of your presentation
Write in point form, not complete sentences
Include 4-5 points per slide
Avoid wordiness: use key words and phrases only

22. Slide Structure - Bad
This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

23. Slide Structure – Good Show one point at a time:
Will help audience concentrate on what you are saying
Will prevent audience from reading ahead
Will help you keep your presentation focused

24. Slide Structure - Bad Do not use distracting animation
Do not go overboard with the animation
Be consistent with the animation that you use

25. Fonts - Good Use at least an 18-point font
Use different size fonts for main points and secondary points
this font is 24-point, the main point font is 28-point, and the title font is 36-point
Use a standard font like Times New Roman or Arial

26. Fonts - Bad CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ
If you use a small font, your audience won’t be able to read what you have written
CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ
Don’t use a complicated font

27. Colour - Good
Use a colour of font that contrasts sharply with the background
Ex: blue font on white background
Use colour to reinforce the logic of your structure
Ex: light blue title and dark blue text
Use colour to emphasize a point
But only use this occasionally

28. Colour - Bad
Using a font colour that does not contrast with the background colour is hard to read
Using colour for decoration is distracting and annoying.
Using a different colour for each point is unnecessary
Using a different colour for secondary points is also unnecessary
Trying to be creative can also be bad

29. Background - Good
Use backgrounds such as this one that are attractive but simple
Use backgrounds which are light
Use the same background consistently throughout your presentation

30. Background – Bad
Avoid backgrounds that are distracting or difficult to read from
Always be consistent with the background that you use

31. Graphs - Good Use graphs rather than just charts and words
Data in graphs is easier to comprehend & retain than is raw data
Trends are easier to visualize in graph form
Always title your graphs

32. Graphs - Bad

33. Graphs - Good

34. Graphs - Bad

35. Graphs - Bad Minor gridlines are unnecessary Font is too small
Colours are too pale or too dark
Title is missing
Shading is distracting

36. Spelling and Grammar Proof your slides for:
speling mistakes
the use of of repeated words
grammatical errors you might have make
It is often helpful to have someone else view your presentation

37. Conclusion Use an effective and strong closing
Your audience is likely to remember your last words
Use a conclusion slide to:
Summarize the main points of your presentation
Suggest future avenues of research

38. Questions?? End your presentation with a simple question slide to:
Invite your audience to ask questions
Provide a visual aid during question period
Avoid ending a presentation abruptly

39. Enhancing Your Presentations
Use Smart Art
SmartArt can create professional diagrams that include pictures and text or combinations of the two.
SmartArt provide some variety to slides using text bullet points.

40. Enhancing Your Presentations
Insert Shapes

41. Enhancing Your Presentations
Insert Images

42. Enhancing Your Presentations
Slide Transitions
Badly used, the effect of slide transitions can be closer to irritating or even nauseating. Simple animation effects are often used to add interest to bullet point text

43. Enhancing Your Presentations
Slide
Animation
Animations can be applied to every object on a slide – including titles and other text boxes

44. Practical Activity I Have A Dream Presentation

45. Reference