1. An ACEware Presentation
Maximizing the Course Production Process Getting the most out of your Courses
An ACEware Presentation

2. The Big Picture… Everything revolves around courses Planning programs
Marketing
Building a successful fee structure
Getting information you need
- Financial
- Students
- analytical
- key reports
Communicating with students

3. Today: The Big Picture….
System wide look v.s. drilling down …
To “drill down” into Course Details: See Webinar Archive:
Course Construction:
What Every Program Manager Needs to Know
( Under the Program Coordinator Tab)

4. Our agenda Course Creation Options Course Promotion - Catalog
Special Course Features
Attendance **
Package Courses **
Room Use
Memberships
Workshops
Budget & Pocket Ledger
Quick Reports
Course Tips & Tricks
Course Performance Analytics
Questions

5. Course Screen! Ver SM
Refresh Schedule = Rebuilds Room use Schedule
New and improved Edit Room use panel

6. New Course level definition of Registration UDF’s
If you use Registration UDFs to store Course level data ( Meal Preference? Instrument Played? Position? ) you now can set Custom Reg UDF labels…. On a course by course basis.

7. Course Creation “Virgin” Course - Add New
Cloning Existing Course (one at a time)
Mass Clone

8. Clone Course (create additional sections)

9. Special Course Tools – Clone
Nifty way to set up pref for Cloning a batch of classes for one term.

10. Special Course – Term Clone
This option best fits programs where a semester has a fixed start time.
Eg: This winters classes ( 17W) will be repeated next fall (18F ) and will start the week of September 11th.

11. Course Promotion ACEweb Tools Suggest Course For Student For Faculty
Using Catalog Builder’s tools.

12. Use your ACEweb … Luke
ACEweb has special pages that allow you to invite:
Students to propose courses they would like to take
And
Invite instructors to submit course proposals for your consideration
Check out the ACEweb “Sandbox”
Get ahold of your ACEware Tech if you’d like to explore this!!!

13. Copy Rules… Titles and Descriptions
Bring ‘em in the door
Descriptions:
Close the sale
While SM can’t help you write the copy, we CAN help you make it look “Prettier”

14. Catalog Module = Copy Makeovers
While you can “format” plain text, within Catalog, when displayed in ACEweb it all is one “Blob”

15. Catalog Module = Copy Makeovers
BY using the “Generate HTML” you CAN preserve formatting (and add some “fancy”)

16. Special Course Features
Attendance Tracking **
Package Courses **
Room Use
Memberships
Workshops
Budget & Pocket Ledger
Quick Reports

17. Attendance** Log hours attended (and reason for absence)
Record session/daily grade
Stress-free tracking with built-in reporting
Instructor access via ACEweb to let instructors record their own attendance
Easily record lab hour on a per-student basis
** $ 1,695 Optional Module Price

18. Course Packaging/Bundling**
A way of “packaging” a set of courses (at a discount)
For programs where the fee is for a set of classes, not a specific course
Why would you use the packaging module?
Automate enrollment
Improve retention
Simplify certificate program registrations
Sell More “Soap”
** $ 1,695 Optional Module Price

19. New Room Use Wizard Read all about it in the On Line Help guide …
( Search for “Room Use”)

20. Memberships Track annual or quarterly memberships
Set expiration dates for specific fees
Restrict enrollment to those with valid memberships
Supports multiple memberships
Offer courses and membership rates
Membership Retention Wizard

21. New Membership Options
Multiple membership “levels” on a single Membership course
Renewing members are now identified on the name screen with the Renewed Member checkbox

22. Workshops Typically used to help track:
Workshops also work GREAT for Kid’s College/Summer Camp type programs ! ! !
Typically used to help track:
1 - Break outs/Concurrent Sessions
2 - Pre-Conf/Post-Conf events
3 - Can have fees (or not)
4 - Can set enrollment maximums
5 - Has a full reporting set

23. Budgets & Pocket Ledger
“Cost Out” a class
We have a webinar for that…
See Webinar Archive….
Track Expenses per Class
( and get Profit and Loss Reports)

24. Course Quick Reports Email (or SMS Message) your class!
Quickly generate all the paperwork needed for your class
Quickly See if you have any special needs Students!

25. Course Tips & Tricks

26. An Active Course = open for Enrollment
Course Basics - Active
An Active Course = open for Enrollment
No check prevents registrations and allows you to plan before going public ( or removes it from the list of courses open for enrollment)

27. Course Basics – Deactivating
We have a tool for that ! ! !

28. Now you can enter MULTIPLE “Begins With” ( like “Is within a List”
Course Basics – Deactivating
We have a tool for that ! ! !
Now you can enter MULTIPLE “Begins With” ( like “Is within a List”

29. SUPER IMPORTANT for future target marketing efforts!
Course Basics – Subject Code
The Code in the Subject Code is automatically added to the participant Interest code set when they enroll
SUPER IMPORTANT for future target marketing efforts!

30. Label & manage these fields in Preferences / Courses
Course Basics – UDF’s
User Defined Fields are displayed on the bottom of the Additional Info tab
Label & manage these fields in Preferences / Courses

31. Course Fees Main Fees Other Fees
Main Fees – the fee an individual pays
when registering for a course.
Student picks ONE
Other Fees
Other Fees – Set up as many as needed
and an individual may select several fees.
Other fees can be one of three types:
Coupon
Inventory
Other (regular)

32. A note about early bird fees
Set an Early Bird fee to expire a set number of days prior to the course begin date  
The Early Bird Fee will be the default fee for new registrations until it expires. Then the next fee in the list becomes the default fee  

33. Early Bird Fee Preferences
Set expiration by # of days
Or on a specific calendar date

34. Percent discounts
Aligning with ACEweb, you can now set an optional fee that will automatically adjust the fee by a percentage.
Percentage is represented by a decimal
If it’s a discount, make certain to indicate the reduction with a negative sign

35. ACEweb Information
Get an instant Preview (of what it looks like on YOUR ACEweb)
NEW: Get a “Clean” URL link .. (to share with co-sponsors, etc)

36. Grouping Codes Decide what display groups to show in your ACEweb..
(also for tracking Certificate Programs)

37. Communicating with Students

38. SMS Notification
Short text messages delivered straight to the student’s cell phone
ACEware partners with Twilio to provide this service. Twilio charges a nominal fee per message

39. Course Email Auto Reminders
Setting the Reminder preferences on the course preference screen will allow you to auto-send course reminders via or SMS
AND Course Auto Follow up Reminders
NEW: Now you can ALSO be reminded to send a “Follow-Up” ie: An evaluation survey? A Thankyou? A invitation to enroll in a follow up course??

40. Send an email or SMS message
Send a custom to any or all students enrolled

41. Holidays (for room use )
Love the new “Generate Federal Holiday” option. Thanks Matthew!

42. Range of Holiday dates

43. Special Course Admin Tools
Move ALL registrations from One Course to another!

44. Special Course Admin Tools
?? Don’t like your current Course Coding layout?
Tool to re-arrange Course Codes!

45. Student List – Editing Options
NOTE: From Student List view,
You can edit: Hours, CEU’s, Grade, Registration Notes and
Registration Status

46. Course Analysis

47. Course Statistics

48. Chuck’s Favorites

49. F Keys!
F9 – Dashboard
F2 – Quick Count

50. Course Preferences It’s important to re-vist these regularly ! ! !
For details on each course preference
consult the online help guide

51. We can’t say this enough!

52. Questions

53. Register Today!

54. Upcoming Webinars Upcoming webinars New User Forum:
Thurs, March 30th 2:00 pm CDT
ACEware Software Update
Wed, April 5th 1:30 pm CDT
April Webinar:
Spring Cleaning Edition
(including Archiving tips)
Thurs, April 20th 1:30 pm CDT

55. Course Types For Independent Study Classes (Optional Module)
To track Sales of items (not classes).. Ie books, Supply Kits
Allows ACEweb to do special handling for on line class
Implements a membership tracking process
Is “normal” or regular class (typically the default)
A HOLD status.. Used when building course.. TBD
Allows tracking of sub events within a course/program
Categorizes class as a contract program (primarily reporting)
For ACEweb.. Enables multiple “Seat” purchases on line
For ACEweb .. Enables open entry donations on line
Optional Module –
Course Packaging Module:
Lets you “Bundle Courses” and ALSO
Lets you offer BoGo Promotions
$ 1,695
(Default can be set by user – in preferences)