1. Policy Advisory Committee 29 August 2017 Meeting

2. Policy Advisory Committee - Agenda
Apologies (absentees)
Minutes of the Meeting of 20 June 2017
Review of action points from 20 June 2017
(relating to matters not otherwise appearing on the Agenda)
3.1 Fast Track Request: WHOIS Policy & Acceptable Use Policy
3.2 Fast Track Request: Privacy Policy
3.3 Proposal to alter the operation of the DNS check validation process
Update on the policy change proposal
To remove restrictions on .ie domains corresponding to TLDs
Update on the policy change
To remove the ‘claim to the name’ requirement from the Registration & Naming Policy
New - policy change request
To introduce Alternative Dispute Resolution Process (ADRP)
Any Other Business
7.1 Industry related developments /relevant legislative changes to be outlined by PAC members
7.2 Co-Funded Marketing Programme Operational Updates
Next meeting(s)
Slide to use after 1 and 2 completed.

3. 3. Action Points & updates from the 20 June 2017 meeting
3.1 Policy change - Fast Track Request: WHOIS Policy & Acceptable Use Policy
Recap:

4. Current WHOIS Display
Proposed WHOIS Display
WHOIS Changes Proposal to include Billing Contact information in the WHOIS display
Domain: iedr.ie
Domain Holder: IE Domain Registry Limited
Administrative Contact:
Nic-Handle: IH4-IEDR
Name: IE Domain Registry Limited
Technical Contact:
Nic-Handle: ITS2-IEDR
Name: IEDR Technical Services
Billing Contact:
Nic-Handle: ABC123-IEDR
Person: IEDR
Registrar Abuse Contact: ( – if desired, telephone no. also)
Registration Date:
Renewal Date:
Holder-type:
Locked status:
Renewal status:
In-zone:
Nserver:
Source: IEDR
It was proposed that to support secondary market operations, the Billing Contact nic-handle and name managing a dot IE registration should be included in the WHOIS display.
This would direct interested buyers to the Registrar managing the domain to initiate sale discussions.
There was strong consensus for the change, and it was suggested that this opportunity also be used to make other changes to the WHOIS display, including the removal of the legacy class and category system and the introduction of a Registrar Abuse Contact.

5. 3. Action Points & updates from the 20 June 2017 meeting
3.1 Policy change - Fast Track Request: WHOIS Policy & Acceptable Use Policy
Action Points:
IEDR to engage with the wider accredited .ie Registrar channel on the proposed edit to the WHOIS (to display the Billing Contact), along with other suggested changes, to determine if consensus exists for the changes
IEDR to recommend that the proposal be reviewed by senior technical, legal and management staff within each Registrar organisation
Update:
IEDR has circulated proposals to the accredited .ie Registrar channel under two consultation phases, the second of which ended on 25 August 2017
Strong consensus for the changes. Phasing is under discussion.

6. 3. Action Points & updates from the 20 June 2017 meeting
3.2 Policy change - Fast Track Request: Privacy Policy
Action Points:
IEDR to document and provide clarification on data retention practices within the proposed policy edits, in due course
Update:
Updates to be provided to the PAC in due course, once the IEDR’s internal GDPR task-force has finalised its compliance preparations

7. 3. Action Points & updates from the 20 June 2017 meeting
3.3 Policy change – to alter the operation of the DNS check validation process for new registration, modification and registrant transfer tickets
Action Points:
Working Group to engage with the accredited .ie Registrar channel regarding the policy change proposal to determine if any serious objections exist to its implementation
Update:
Communications on this policy change proposal have not yet issued, and are expected to issue in Q3, once a number of other consultations (relating to WHOIS edits, and the proposed claim removal) have ended
Updates will be provided to the PAC in due course

8. Policy Advisory Committee - Agenda
Apologies (absentees)
Minutes of the Meeting of 20 June 2017
Review of action points from 20 June 2017
(relating to matters not otherwise appearing on the Agenda)
3.1 Fast Track Request: WHOIS Policy & Acceptable Use Policy
3.2 Fast Track Request: Privacy Policy
3.3 Proposal to alter the operation of the DNS check validation process
Update on the policy change proposal
To remove restrictions on .ie domains corresponding to TLDs
Update on the policy change
To remove the ‘claim to the name’ requirement from the Registration & Naming Policy
New - policy change request
To introduce Alternative Dispute Resolution Process (ADRP)
Any Other Business
7.1 Industry related developments /relevant legislative changes to be outlined by PAC members
7.2 Co-Funded Marketing Programme Operational Updates
Next meeting(s)
Slide to use after 1 and 2 completed.

9. 4. Policy change – TLD names
Policy change – to remove restrictions on .ie domains corresponding to TLDs

10. Policy Advisory Committee - Agenda
Apologies (absentees)
Minutes of the Meeting of 20 June 2017
Review of action points from 20 June 2017
(relating to matters not otherwise appearing on the Agenda)
3.1 Fast Track Request: WHOIS Policy & Acceptable Use Policy
3.2 Fast Track Request: Privacy Policy
3.3 Proposal to alter the operation of the DNS check validation process
Update on the policy change proposal
To remove restrictions on .ie domains corresponding to TLDs
Update on the policy change
To remove the ‘claim to the name’ requirement from the Registration & Naming Policy
New - policy change request
To introduce Alternative Dispute Resolution Process (ADRP)
Any Other Business
7.1 Industry related developments /relevant legislative changes to be outlined by PAC members
7.2 Co-Funded Marketing Programme Operational Updates
Next meeting(s)
Slide to use after 1 and 2 completed.

11. 5. Policy change – claim to the name from the 20 June 2017 meeting
Policy change – to remove the claim to the name requirement from the Registration & Naming Policy
Action Points - from the 20 June 2017 meeting:-
IEDR to launch the Public Consultation, as agreed at the June 2017 PAC meeting
Appropriate marketing material to be designed by IEDR and circulated to the PAC for sharing
PAC Secretariat to engage with the Working Group to submit the proposal to implement an Alternative Dispute Resolution Policy as a separate policy change request
Updates:-
Public Consultation launched
Marketing material created and shared
New Policy Change Template for ADRP - for discussion in Agenda item 6

12. 5. Communications & Awareness building Marketing & promotion
Phase 1 of communications has launched - Public Consultation (28 Aug ‘17 – 30 Sept ‘17)
Press Release – 28 Aug. 2017
National Press – Irish Times 30 Aug. 2017, Sunday Independent 3 Sept. 2017
Marketing Material for Registrars and PAC members – 28 Aug 2017
Comments taken via a 10-question consultation question form on
Supporting informational flyer etc. available on
Planning is on-going for…..
Phase 2 – Awareness building for existing registrants and current customers (last chance to ring-fence your name)
Phase 3 – Public service type comms, especially by IEDR. To happen just before implementation (if approved)
Workstream Coordinator – Jonathan Bate

13. 5. Connection to Ireland Guidelines for showing evidence
Further consideration still required, particularly for:-
Organisations (e.g. clubs, bands etc.)
How should these bodies show their connection? e.g. VAT number, RBN number, register to individual, use social media links?
Utility bills
Do these provide suitable evidence of a connection and proof of identity?
Non-citizens / -residents of the island of Ireland
Should these parties be eligible to hold a .ie in any particular cases?
Further word-crafting and discussion required
Draft edits to the Registration & Naming Policy ‘Guidelines’ to be revised after further discussion with WG
Workstream Coordinator – Conor Moran

14. 5. Fast-Pass Registration Process Proposal For returning customers – post implementation
Workstream deliberations - update:-
Proposal for full automation of new reg process operations was circulated to WG for discussion
Feedback provided was mixed and challenging to harmonise
IEDR reviewed the feedback with internal departments (including Technical)
Concerns raised that some proposed automated approval process changes could:
have a potentially negative impact on .ie safety (straight-to-database)
not satisfy the objective of providing an easier registration process for end-users (returning customers)
No consensus was found for the suggested automation of nReg process
Revert to initial proposal:-
At go-live, IEDR will continue the legacy, ‘off-line fast-pass’ process
Existing registration name should be ‘flagged’ in the ticket remarks
Applications will be accepted (from returning customers), without ‘Connection’ documentation
Applications / mods are (largely) processed on day of receipt (except evenings / weekends – next working day), so this will still result in a positive and fast registration process
Post go-live, IEDR will monitor the need for an automated (straight-to-database) ‘fast-pass’ process
Workstream Coordinator – Kelly Salter / Kirstine Harris

15. 5. Next Steps…
Working Group – To continue discussions on the work streams
Public Consultation:
PAC members to ensure their members are made aware of Public Consultation
PAC Secretariat to compile feedback received for WG review
WG to consider comments received and provide recommendations to PAC
Continue awareness building
Updates to be circulated via the relevant mailing lists next PAC meeting

16. Policy Advisory Committee - Agenda
Apologies (absentees)
Minutes of the Meeting of 20 June 2017
Review of action points from 20 June 2017
(relating to matters not otherwise appearing on the Agenda)
3.1 Fast Track Request: WHOIS Policy & Acceptable Use Policy
3.2 Fast Track Request: Privacy Policy
3.3 Proposal to alter the operation of the DNS check validation process
Update on the policy change proposal
To remove restrictions on .ie domains corresponding to TLDs
Update on the policy change
To remove the ‘claim to the name’ requirement from the Registration & Naming Policy
New - policy change request
To introduce Alternative Dispute Resolution Process (ADRP)
Any Other Business
7.1 Industry related developments /relevant legislative changes to be outlined by PAC members
7.2 Co-Funded Marketing Programme Operational Updates
Next meeting(s)
Slide to use after 1 and 2 completed.

17. 6. Alternative Dispute Resolution (ADR) Policy ’Appeals-lite process’
New – Policy change template received
Separate policy change proposal, distinct to claim removal
Some consensus amongst PAC wg that an ADR should:
be introduced to the IE namespace
avoid handling complaints regarding website content (this is notoriously challenging, in particular defamation & slander)
Next Steps:-
Working Group to continue their discussions
Engage Law Society on the proposal
Consider if a third party should manage the process
Consider if a mediation service should be offered with the process
Workstream Coordinators – Kelly Salter & Judy McCullagh

18. .ie namespace – dealing with Complaints, Appeals and Disputes (in effect on 1 January 2017)
The working group will review industry best practices for:-
Dispute Resolution,
Protection of Intellectual Property Rights,
Co-operation with Law Enforcement,
Customer service and complaint handling,
Appeals processes,
Facilitation by professional Mediation / Expert services.
…and make recommendations on IEDR’s current processes and procedures for Dispute Resolution

19. .ie namespace – dealing with Complaints, Appeals and Disputes (in effect on 1 January 2017)

20. Policy Advisory Committee - Agenda
Apologies (absentees)
Minutes of the Meeting of 20 June 2017
Review of action points from 20 June 2017
(relating to matters not otherwise appearing on the Agenda)
3.1 Fast Track Request: WHOIS Policy & Acceptable Use Policy
3.2 Fast Track Request: Privacy Policy
3.3 Proposal to alter the operation of the DNS check validation process
Update on the policy change proposal
To remove restrictions on .ie domains corresponding to TLDs
Update on the policy change
To remove the ‘claim to the name’ requirement from the Registration & Naming Policy
New - policy change request
To introduce Alternative Dispute Resolution Process (ADRP)
Any Other Business
7.1 Industry related developments /relevant legislative changes to be outlined by PAC members
7.2 Co-Funded Marketing Programme Operational Updates
Next meeting(s)
Slide to use after 1 and 2 completed.

21. 7. Any Other Business…
7.1 Industry related developments /relevant legislative changes
to be outlined by PAC members
7.2 Co-Funded Marketing Programme Operational Updates

22. Policy Advisory Committee - Agenda
Apologies (absentees)
Minutes of the Meeting of 20 June 2017
Review of action points from 20 June 2017
(relating to matters not otherwise appearing on the Agenda)
3.1 Fast Track Request: WHOIS Policy & Acceptable Use Policy
3.2 Fast Track Request: Privacy Policy
3.3 Proposal to alter the operation of the DNS check validation process
Update on the policy change proposal
To remove restrictions on .ie domains corresponding to TLDs
Update on the policy change
To remove the ‘claim to the name’ requirement from the Registration & Naming Policy
New - policy change request
To introduce Alternative Dispute Resolution Process (ADRP)
Any Other Business
7.1 Industry related developments /relevant legislative changes to be outlined by PAC members
7.2 Co-Funded Marketing Programme Operational Updates
Next meeting(s)
Slide to use after 1 and 2 completed.

23. Next Meeting…

24. Policy Advisory Committee 29 August 2017 Meeting