1. Central Region Office Scaled Leadership Regional Meeting November 30, 2016 Administrators’ Meeting

2. Region Superintendent
Dr. Albert Payne
Region Superintendent

3. Administrative Director Financial Human Capital
Dr. Jacques Bentolila
Administrative Director Financial Human Capital

4. Personnel Continue to pursue candidates for openings.
Look at your Interns as possible hires.
Waiver Options.
Releasing of Probationary Employees.
Hire Temp Instructors of ALL open positions.
Think outside the box!

5. Audits Auditors are actively finding issues:
Monitoring of Community School Accounts!
FTE Exceptions:
DEUSS date
No Evidence of LEP Committee/6 Semesters or more
Home Language Survey

6. Audits Auditors are actively finding issues: Title 1
Monitoring property, especially non-capitalized
Properly Identified and Disposal Procedures
Employees working in position paid for by grant
Money not deposited in a timely manner
Not using Collection/Deposits Log (FM7249)
Not using BPI Receipt Books

7. Budget Report on Various Sub Teacher Location
Reports ----Payroll----Reports on Various Sub Teacher Location
Choose:
Validity Period
Location

9. Budget Reports----Finance---Budget Select one from below:
Hourly & Overtime Control Report
Discretionary Balance by Location

10. Weekly Briefings WB #20346 – Online Fundraisers
WB #20353 – Teacher Classroom Supply Expenditures
WB #20418 – Purchasing of Computers and Office Supplies

11. Contact Information
Dr. Jacques Bentolila, Administrative Director
(305) ext. 5057– Office
(305) , Private Line
(305) – Fax
(786) – Cell
Raquel Diaz, District Administrative Assistant
(305) ext. 5047

12. Contact Information
Budget Office
Ms. Ana Ramos-Gonzalez, Budget Coordinator
(305) – Office
Mr. Jesus Larranaga, Instructional Staffing Officer
(305) – Office
Mr. Henry Tablada, Non-Instructional Staffing Officer
(305) – Office
Mr. Zachary Garvin, Non-Instructional Staffing Officer (ETO)
(305) – Office

13. Dr. Janice Cruse-Sanchez
Administrative Director Professional Standards & Development

14. Professional Standards for Non-Instructional
General Reminders
Remember to contact me prior to giving any formal written document to employees (i.e., Professional Responsibilities Memo)
me with a general message “Please call me in reference to personnel matter”. (If it is urgent)
Mid-Year Evaluations with Clerical Personnel occur in December (FM-3882)
Document areas of concern now with Progressive Discipline
Should have at least Professional Responsibilities Memo prior to documenting concern in mid-year meeting
Security Monitors - Must be in District green shirts
Custodial Work Hours (see WB #18352)

15. Administrative Reviews
The Incident Review Team (IRT) will determine the type of investigation
If investigation is determined to be an Administrative Review … YOU will conduct the investigation

16. Investigative Phase Notify the employee of the Incident
Verbally within ONE business day of receipt of the Incident Information Sheet
In writing within TWO business days of receipt of the Incident Information Sheet
Interview separately and obtain written signed statements individually from alleged victim and each witness
Schedule an interview with the employee to review the information gathered and to obtain his/her version of the incident
This is not a CFR and the employee should be so informed (may have Union representation)

17. Investigative Phase
The employee has the right to name other relevant witnesses to be interviewed. Interview the witnesses and document the responses
Once you have reviewed the investigative report and witness statement with the Region, you must prepare to meet with the employee to notify him/her of the findings
The template for the Administrative Review Investigative Report is in the OPS Manual

18. If No Probable Cause Meet with the employee
Provide a copy of the Investigative Report
Complete the Site Disposition to submit to the Region and to OPS

19. If Probable Cause You must conduct a Conference for the Record (CFR)
Notification of CFR (2 days notice is required) in draft form
Prepare the CFR Summary (in DRAFT form ) to guide you
Send the draft to the Region for review and assistance
*Provide the signed CFR notification to the Region and OPS

20. Weekly Briefings
WB #20372 – District And Region Leader-2-Leader Professional Development Program Course Offerings For November 2016
WB #20376 – 24/7 Access To Online Professional Learning Through ASCD PD In Focus
WB #20380 – Procedures and Dates For Finalizing The IPEGS Summative Performance Evaluations (SPEs)

21. Weekly Briefings
WB #20402 – Updated Physical Restraint Notification Procedures for Students with Disabilities
WB #20408 – Required Training for all Part-time Food Service Personnel
WB #20435 – December IPEGS Professional Learning Information For New Instructional Professionals

22. Weekly Briefings
WB #20436 – December IPEGS Professional Learning Information For New Administrators
WB #20437 – Required Professional Learning On The Deliberate Practice Growth Target (DPGT) Process
WB #20449 – Inclusive Schools Week Celebration

23. Contact Information
Dr. Janice Cruse-Sanchez, Administrative Director
(305) ext – Office
(305) , Private Line
(305) – Fax
(786) Cell
Rosa Lewis, Secretary
(305) ext. 5049
Office of Professional Standards
Theresa Vazquez, District Administrative Assistant
(305) ext. 5048

24. Contact Information
Non-Instructional
Ms. Maria G. Zabala, District Director
Office of Professional Standards
(305) – Office
Instructional
Ms. Carmen G. Gutierrez, District Director
(305) – Office

25. Administrative Director Academic Operations
Ms. Amelia Leth
Administrative Director Academic Operations

26. Academic Operations
Teacher/Rookie of the Year – Please review packet for compliance and signatures required
Testing schedules for the Spring 2017 statewide assessment programs, SAT-10 and other testing requirements has been revised
Curriculum Showcase – December 5, 2016 at Miami Senior and Miami Jackson Senior High Schools
Principal of the Year – Nominees must have 5 completed years, but not necessarily in the same school.
For the nominee – make sure you follow the directions to the letter, if not, your packet will be disqualified.
Health Index Annual Report – Download the information package, but DO NOT SUBMIT ONLINE AS THEY DO NOT RECEIVE THE DATA. The full report should be scanned and ed to Cheryl Llanos
Intent to Pursue Industry Certification – The form by the school administrator is due Nov. 16 for exams to be purchased for the CAPE Academy programs
Dashboard Roll Out - For those schools who have not seen the dashboard before, it has your:
Demographics, operational and attendance data
Reading and math data comparing the FCAT/EOC to the FSA/EOC results
All comparisons track the same cohort of students. Any cohort with less than 10 students are omitted from the display.
iReady reading and math results from the 1st diagnostic window.

27. Academic Operations
District mobile device initiative will be expanded to include:
remaining middle grades Social Studies classrooms
high school 11th grade English Language Arts and US History
Elementary and K-8 to meet District’s student to computer ratios
Computer ratios are reviewed quarterly, with the next review occurring in January. Computers not meeting minimum specifications should be obsoleted using established procedures
Additional Teacher Devices/Student Spare Devices – in the WB the attachment will indicate how many tablets you are receiving. Requests for additional teacher devices CANNOT be accommodated.
***Student Spare Devices – extra tablets not checked out should be utilized in other classrooms. Read this WB carefully for full details.
Winter 2015 FSA and NGSSS EOC Administration - Remind your test chairperson that the verification form to certify completion of the screencast training is due November 16, 2015
2015 University of Miami and MDCPS School Traffic Survey – Not to be confused with the WalkSafe Curriculum, this is different survey.

28. Contact Information
Ms. Amelia Leth,
Administrative Director
(305) ext. 5059– Office
(305) , Private Line
(305) – Fax
(786) – Cell
Raquel Diaz, District Administrative Assistant
(305) ext. 5047

29. Administrative Director Community & School Operations
Mr. Michael Lewis
Administrative Director Community & School Operations

30. Community & School Operations
Attendance
“Targeted Student Status Form”, please ensure that this document is monitored closely and corrective strategies are implemented. Monday, December 19th is the due date for submission of documents for the month of December
Attendance Review Committee Meeting – ARC (FM# 6704)
iAttend Schools
“Get Schooled Challenge” participation for selected schools
Attendance Boundary Committee (ABC)
The next scheduled meeting is December 1st. Parents, community leaders may appeal initially targeted/advised status schools
December 9th Principals of final targeted/advised schools are notified
December 12th Region must submit community meeting dates to School Operations for posting of targeted schools

31. Community & School Operations
Maintenance/Capital Improvements
Thanks for your feedback on the maintenance Report. Please continue to monitor and provide feedback. Next scheduled is December 22nd
Maintenance does not address Pest removal issues. Please contact the Department of Safety, Environment & Hazards Management “Request For Assistance for Pest Control Problems”
Cleaning and Sanitation Audits
Areas that need correction
Re-inspection
Emergency Evacuation Drills
Emergency Evacuation Drill #5 and FASI System
Lockdown Drill (Code Red)

32. Community & School Operations
DCIRTS
Please update once services have been restored
Incident Reporting
Be specific and stick to the facts! (Who, What, When, and How)
Please watch your grammar
Hurricane Season Shelter Assignments
Please review and be prepared in the event of a storm
Student Transfers
Principals are obligated to meet with parents
Please submit All transfer request on the date received
Address Verification Agreement (FM# 4686E)

33. Community & School Operations
Food and Nutrition
Meal Participation Report was recently sent to schools that did not meet their goals in Breakfast and Lunch. Sixty-four schools have surpass goals in breakfast and lunch this is an increase of five schools
Breakfast is FREE! Please encourage students to take advantage of this opportunity
Immunization Report
Please monitor and take appropriate actions
211 helpline is available for parents that needs help with immunization
Weekly Briefings
Please monitor s from Ms. Morales

34. Contact Information
Mr. Michael Lewis, Administrative Director
(305) ext – Office
(305) , Private Line
(786) – Cell
Deborah Gonzalez, Social Work Chairperson
Student Administrative Transfers
(305) ext. 5043
Rosa Lewis, District Administrative Assistant
(305) ext. 5049

35. Administrative Director Academic & School Operations
Mr. Eric Acosta
Administrative Director Academic & School Operations

36. Academic Operations Release of the 2015-2016 Graduation Cohort File
(WB #20426) – High School
Corrections due to Federal & State Compliance by 1/2/16
New Options to Satisfy the Online Course Graduation Requirement (WB #20427)
Houghton Mifflin Harcourt (HMH) Getting Started eLearning Professional Development (PD) courses for the Mathematics Series (WB #20429)
REVISED: Spring 2017 Daily Testing Schedules and Other Testing Requirements (WB #20444)
Leadership Meeting Best Practices

37. Community & Business Engagement
Superintendent's Outreach Roundtable Meetings with Student Leaders–SENIOR HIGH (WB #20445)
December 12, Miami Springs Senior High
4th Annual Miami Heat Challenge: Reduce Your School’s Energy Use (November 15 – February 28)
Register here:
Howlowcanyougochallenge.com

38. Contact Information
Mr. Eric Acosta,
Administrative Director
(305) ext – Office
(305) – Private Line
(786) – Cell
Theresa Vazquez, District Administrative Assistant
(305) ext. 5048

39. Region Superintendent
Dr. Albert Payne
Region Superintendent