1. ACCTs at Oregon State University
An ACCT is the “What” in a transaction

2. What is an ACCT?
An ACCounT code is the FOAPAL element used to track specific financial transactions by object type and purpose.
There are two Account code categories:
General Ledger (GL) accounts
Operating Ledger (OPAL) accounts
Account codes are a 5 character field.
Examples: A2000 = GL Assets: Investments
20202 = OPAL expense: Software

3. ACCT Validation Table - FTVACCT
The form that lists all Account codes in the OSU chart, referred to as ACCT codes.
Information provided:
Account Code
Account Title
Account Type and Internal Type
Data Entry code (Y = can post using Account)
Status (A = active)
Effective and Termination dates for posting to Account.

4. Account Code Numbers
The first digit distinguishes the general ledger (GL) account codes from the operating ledger (OPAL) account codes.
GL account codes begin with an “alpha” character
OPAL account codes begin with a number
For OPAL account codes the beginning two numbers indicates type of revenue or expense.

5. General Ledger Accounts
Indexes are not used with GL account codes.
The GL account codes include 5 major sections:
Assets
Liabilities
Control Accounts
Fund Balances
Fund Changes

6. GL Asset & Liability Accounts
These accounts are used most at fiscal year-end to record accruals:
Asset account codes begin with an “A” e.g. Axxxx
Used for receivables and prepaid expenses
Liability account codes begin with a “B” e.g. Bxxxx
Used for accounts payable and deferred income

7. GL Control & Fund Balance Accounts
These account codes are generated by the system. Never use either of these account codes when processing a banner document.
Control Account codes begin with a “C” e.g. Cxxxx
Fund Balance codes begin with a “D” e.g. Dxxxx
Assets – Liabilities = Fund Balance

8. GL Fund Change Accounts
These account codes are used by Proprietary Funds (Service Centers and Auxiliaries) for movement to/from reserves.
Fund Addition account codes begin with an “E”
e.g. Exxxx
Fund Deduction account codes begin with an “F”
e.g. Fxxxx

9. Operating Ledger Accounts
Indexes must be used with OPAL account codes.
Many expense account codes are “tax reportable” using either 1099 or 1042S forms. It is important to pay for all services using these specific account codes.
The OPAL account codes include 11 sections:
0xxxx Revenues
1xxxx Labor
2xxxx Supplies/Services
39xxx Travel
399xx Subcontracts
4xxxx Capital Expense
5xxxx Student Aid
6xxxx Merchandise Resale
7xxxx Overhead Recovery
79xxx Internal Reimbursement
9xxxx Transfers

10. OPAL Revenue Accounts Revenue accounts begin with a “0” e.g. 0xxxx
The 6 Revenue account code groups are:
01xxx Student Tuition & Fees
02xxx Government Appropriations
03xxx Gifts, Grants & Contracts
06xxx Sales & Services
08xxx Other Revenues
09xxx Internal OSU (and OUS) Sales/Services
NOTE: 09xxx can only be used with Designated Operations, Service Center, and Auxiliary Enterprise funds

11. OPAL Labor Accounts Labor accounts begin with a “1” e.g. 1xxxx
The 6 Labor (personnel) account code groups are:
101xx-102xx Unclassified (academic) Salaries/Pay
103xx-104xx Classified Salaries/Pay
105xx Student Pay
106xx Graduate Assistant Pay (GTA/GRA)
107xx Miscellaneous Benefits
109xx Other Payroll Benefits (OPE) & GTA/GRA Tuition fee remissions

12. OPAL Supplies & Services Accounts
Supplies & Services accounts begin with a “2” e.g. 2xxxx
The 8 Supplies & Services account code groups are:
20xxx Supplies and Minor Equipment
21xxx Agricultural Related
22xxx Communication/Postage
23xxx Utilities, Custodial, Maintenance/Repairs
24xxx Rentals/Leases and Services
25xxx Medical Services & Supplies
286xx Conference, and Non-OUS Participant Support
29xxx Expenses for Training OSU Employees

13. OPAL Travel Accounts Travel accounts begin with a “39” e.g. 39xxx
Each group of travel accounts have codes for field trips & off-site athletic events that involve advisors, coaches, and students.
The 3 major Travel account groups are:
394xx In-state Travel (to or from Oregon)
395xx Out-of-state Travel
396xx Foreign Travel

14. OPAL Subcontract Accounts
Subcontract accounts begin with “399” e.g. 399xx
The Subcontract account code series are divided by amount:
The first $25,000 payments of each sub-award
All payments >$25,000 of each sub-award
The account code to be used is assigned by Business Affairs and the Office of Post Award Administration (OPAA)

15. OPAL Capital Expense Accounts
Capital accounts begin with a “4” e.g. 4xxxx
The Capital account code series has 4 groups:
401xx Equipment and Vehicles
403xx Land and Land Improvements
405xx Buildings and Building Improvements
407xx Infrastructure Improvements (wells, sewer systems)

16. OPAL Student Aid Accounts
Student Aid accounts begin with a “5” e.g. 5xxxx
The Student Aid account code groups are:
51xxx-53xxx Scholarships, Fellowships, & Grants
55xxx Participant Support
Student supported by an external grant/contract award
Student is not required to work; is not employed by OSU

17. OPAL “For Resale” Accounts
Resale accounts begin with a “6” e.g. 6xxxx
Merchandise for resale account codes are only used by Auxiliary Enterprises and Service Centers.

18. OPAL Overhead Recovery Accounts
Recovery accounts begin with a “70” e.g. 70xxx
These account codes are not to be used when processing a Banner document.
Indirect cost recovery (overhead) account codes are generated by the system.
Any adjustments to the amounts on these accounts will be made by Business Affairs.

19. OPAL Internal Reimbursement Accounts
Internal reimbursement accounts begin with a “79” e.g. 79xxx
Internal reimbursement account codes are used when one department/unit has performed a service for another. They are treated as a reduction of an expense.
79xxx can not be used with Designated Operations, Service Center, and Auxiliary Enterprise funds. These funds use the 09xxx account series (see slide 10).

20. OPAL Transfer Accounts
Transfer accounts begin with a “9” e.g. 9xxxx
Transfer account codes should not be used lightly, as there are many “rules” associated with them.
Contact Business Affairs for specific instructions if you think a transfer code is needed.

21. Account Code Title
Account code titles are posting descriptions that define revenue and expenses in the OSU financial system.
See OUS website for detailed descriptions of each account code:

22. Account Code Types There are two levels of Account Code Types:
The Internal Type code
Is the highest level of roll up for Accounts, and includes Assets, Liabilities, General Expenses, etc.
Correlates to the Data Warehouse Account Type Level 1
and the Type code
Which is the second highest level of roll up for Accounts, and includes Cash, Receivables, Inventories, etc. within Assets.
Correlates to the Data Warehouse Account Type Level 2

23. Account Codes at Oregon State University
END
Account Codes at
Oregon State University