1. Module 4: Structuring the District Implementation Team for Success
miblsi.org

2. Outcomes
Collectively agree upon a process for structuring DIT meetings: meeting roles, processes, and ways to organize the team for effective and efficient meetings
Determine the format the team will use to document the MTSS Implementation Plan
Determine the process for how the draft of the Implementation Plan will be developed and how the team will collectively review and monitor the plan’s activities on a regular basis

3. Use of Module Learning
You will immediately use the information in this module as you begin to prepare for your first DIT meeting that occurs after this session

4. Organizing the DIT for success
1.0 DIT Start-Up
Organizing the DIT for success

5. Getting the Team Started
Meeting schedule for year
Decision-making protocol
Meeting roles (definitions, assigning primary and back-up roles)
Team purpose
Norms

6. Getting the Team Started (cont.)
Agenda / meeting minute template
Storing meeting minutes and relevant documents
Pre-meeting sheet to record agenda items for upcoming meetings
District MTSS Implementation Plan decisions
Data coordination decisions

7. Resources to Assist Your Team
MIBLSI has provided you with some resources to assist your team in organizing yourselves for successful meetings

8. DIT Start-Up Packet

9. DIT Meeting Agenda Template

10. Standard Agenda Topics
Other district implementation teams have found there to be reoccurring agenda topics regardless of the time of year
They also found there to be some agenda topics that are specific to the time of year based on things like data being collected or if the district is considering selecting a new effective innovation
On the other hand, agenda items are more fluid from one month to the next

11. Agenda Topics vs. Agenda Items
Broader areas of focus that allow for more specific, yet related things to be grouped together
Topics tend to remain constant across meetings
They tend to be easier for team members to remember
More narrow in scope
Provide more specificity
Frequently change from one meeting to another

12. Reoccurring Agenda Topics Topics Based on Time of Year
DIT Agenda Topics
Reoccurring Agenda Topics
Topics Based on Time of Year
Deepening team knowledge
Professional learning preparation
Assessment, data system, data coordination
Data analysis and problem solving
Effective innovation review / selection process and alignment process
Review agenda and previous action items
Communication From (includes barriers)
Communication To
Meeting Wrap-Up

13. Organizing DIT Meeting Agenda Items
Make it easier for the MTSS Coordinator to organize meeting agenda items from one meeting to the next
Create something like a “Pre-Meeting Sheet” that includes the range of DIT meeting agenda topics and space for team members to add agenda items for topics
There should also be a space to document barriers so the team can monitor progress on addressing the barriers

14. Example Pre-Meeting Sheet

15. Example Barrier Log

16. Implementation Plan
Support for an effective innovation requires planning at the district and school levels
An MTSS Implementation Plan will be developed and monitored on a regular basis at the district and school levels
People will be identified to:
Integrate relevant MTSS Implementation Plan components into the district and school improvement planning process
Draft the plan and updates to the plan for team members to review

17. Implementation Plan (cont.)
The District MTSS Implementation Plan will include objectives and activities / action items to:
Improve the district’s capacity (knowledge, skills, and abilities) to support the effective innovation (integrated behavior and reading MTSS model)
Scale-up MTSS across schools
Ensure fidelity and improved outcomes for the behavior and reading MTSS components
The district MTSS Coordinator is typically designated to work with DIT members to complete assigned activities and to update the plan on a regular basis

18. Accessing Sample Implementation Plans
Your MIBLSI Implementation Specialist can provide you with examples of district MTSS implementation plans if you would like ideas for structuring your plan. MIBLSI also has an Implementation Plan template we can share with you if needed.

19. Activity 1.1
Your MIBLSI Implementation Specialist and MTSS Coordinator have done some initial thinking about how best to organize your team for success
They will now share their thinking and propose some options to your team for how best to organize yourselves
By the end of this activity, you should have agreement on items 1-9 of the checklist items in your DIT Start-Up packet

20. Module 4 Assignment
Access the District Installation Checklist to review the activities assigned for Module 4
Make sure your progress is up to date on the previous module checklist items