1. American Epilepsy Society Exhibitor Information Webinar
June 13, 2017
71st Annual Meeting – Washington, D.C.

2. Jeremy D. Slater, MD Chair Corporate Advisory Committee
American Epilepsy Society

3. AGENDA MODERATOR: EMILY THOMPSON Welcome JEREMY SLATER & EILEEN MURRAY
Sponsorships & Advertising SUSAN OLIVER
Exhibits LARA FITTS-GAMACHE
Convention Center and ICW ELIZABETH KUNSEY
Housing & Registration REGISTRATION TEAM:
NATALIE STATLER
BRENDA KINNEY
HOLLY GUTFRANSKI
MODERATOR: EMILY THOMPSON

4. Eileen M. Murray, MM, CAE Executive Director American Epilepsy Society

5. AES Annual Meeting: Focused and Growing
Trade Show Executive honored AES as one of the 50 fastest growing trade shows in the country.

6. Susan J. Oliver, MBA Director of Development and Industry Relations American Epilepsy Society

7. Industry Presence at AES Annual Meeting
Shared interest in patient outcomes
Highly targeted audience
AES growth
Program to fit your objectives + needs of attendees
Strict adherence to compliance requirements

8. Range of Opportunities
At AES Annual Meeting
Year-round
Exhibit booth
Innovation pavilions
Offices on show floor
Sponsorships
Advertising (outdoor & on-site)
Scientific exhibits
Education support
Equipment auction
CME Satellite Symposia
Philanthropy
Pre and post attendee mailing list
Education support
Seed grants
Young Investigator Awards
Fellows programs
Epilepsy Currents Advertising
Philanthropy
Member Mailing list

9. Recognition of Industry Supporters
Expenditures included:
Booth, pavilion, offices, advertising (including Currents), sponsorships, med-ed grants (at meeting and year-round), grants supporting AES research & training programs, satellite symposia fees, scientific exhibits, philanthropy). Meeting registrations are NOT included.
Recognition in signage, program book, exhibitor event
Awards presented on Saturday on exhibit floor

10. Sponsorship & Advertising Process

11. Things You Need to Know
Final art & copy must be approved in advance by AES: send to
Exclusives provide right of first refusal the next year
Pre-commercial opportunities: scientific exhibits, sponsorship, advertising
Bring your idea: AES is willing to listen
Second webinar to be held on September 2 PM Central
FOR MAXIMUM IMPACT, PLAN AND COMMIT ASAP

12. Lara Fitts Gamache Exhibits Manager Corcoran Expositions, Inc.

13. Exhibit at AES Annual Meeting
EXHIBITOR BENEFITS
Exhibit hall 78% sold out for 2017
After Friday, August 25 – 100% payment due
# of exhibit badges increased in 2017!
Earn extra badges by booking housing with AES
Non-profit table tops (Epilepsy Resource Area)
Pavilions
Offices

14. Exhibit Hall B – Walter E. Washington Convention Center
Level L, Lower Level
Attendee Entrance

15. Things You Need to Know Exhibitor Login Communications
Submit description
Links to registration/housing/exhibitor manual
Latest newsletter
Communications
Monthly Newsletter
Whitelist aesnet.org, corcexpo.com and ges.com
Beware of scam s
Exhibitor manual
Order by November 9 for best GES rates on carpet, labor, etc.
Show Rules/Regulations and Construction Guidelines
More details September 7 Webinar

16. Exhibitor Checklist
50-word company description for program/mobile app – August 30
Exhibitor manual available mid-August
Items typically ordered for 10x10 and inline booths
Carpet (order or provide)
Electric / Internet
Table(s) and chairs
Material Handling
Badge registration
Partners: GES, Experient, IMS Technology Services (AV), Convention Foliage, Lagniappe Studio (Photography), Centerplate (catering)
Giveaway approval (No totebags)
Complimentary Virtual Totebag PDF
Island booths submit booth drawings 60 days before event

17. Dates You Should Know

18. Elizabeth Kunsey, CMP Manager – Meetings and Events American Epilepsy Society

20. Walter E. Washington Convention Center

21. Walter E. Washington Convention Center
Level 1 (Street Level): Education and Scientific Exhibits

22. Walter E. Washington Convention Center
Level 2, Education
Level 3, General Sessions (Ballroom A & B)

23. ICW = In Conjunction With
Events must be submitted and approved by AES, regardless of location
Approval obtained prior to promotion and implementation of event
Submit on-line request form
Non-refundable administrative fee: $400 (up to 4 hours); $550 (4 – 8 hours)
Acknowledgement ed automatically
AES contacts you with questions and/or provides approval
Catering department contacts you to plan details & to arrange payment
Available times:

24. ICW Dates

25. Natalie Statler Projects Manager Experient, Inc.
Brenda Kinney Housing Specialist Experient, Inc.
Holly Gutfranski Registration Specialist Experient, Inc.

26. Exhibitor Registration
BADGE PROCEDURES
All Exhibitors must have badges.
Registration confirmation ed. Badges are not mailed.
Exhibitors should bring confirmation with them to onsite Exhibitor Registration.
REGISTRATION PROCESS
Any comp registrations are in the system.
Exhibitor comps based on the size of booth and cover the Exhibit Hall only.
Exhibitors wanting full access to the meeting must buy a full meeting registration.
Exhibitor recognition level provides comp full meeting registrations in some cases.
Exhibitors who are physicians, scientists and health care providers register in their specific category.

27. Exhibitor Housing Housing Requests Blocks are now available
10 or more rooms = block request
1 - 9 rooms = individual reservations – Opens July 6
Beware of fake sites and pirates

28. AES Exhibitor Housing - Dates

29. Important Links Prospectus Passport to Prizes Insertion Order
Program Book
Media Wall

30. QUESTIONS?
Susan Oliver, Director of Industry Relations:
Lara Fitts-Gamache, AES Exhibit Manager:
Housing/Registration, Experient, Inc:

31. #AES2017