1. Agenda items TEB activities at KILC TDR SVN repository roll-out
TEB Meeting: 2nd March 2012
Agenda items
TEB activities at KILC
TDR SVN repository roll-out
John Carwardine
Global Design Effort

2. From Marc’s email to conveners
The ACFA-sponsored GDE plenary meeting, to be held in Korea in April 2012, has two main goals:
Collect and assemble both draft Technical Design Report text and cost estimate information for the TDR
Make preparations for the transition to the post-TDR Linear Collider organization.
The meeting agenda will be structured to give priority especially to the former, 1) above, and will therefore provide adequate time for TDR authors and editors to meet and for Group Leaders to meet with the Cost Engineer team
John Carwardine:
Global Design Effort

3. Korean ILC meeting: Mon-Thu 23-27 April
John Carwardine:
Global Design Effort

4. TEB context KILC is a declared formal milestone in the TDR production
First draft to be ready by KILC
Realistically, we can expect to receive some fraction
Hopefully plenty enough to start the editing process
The basic objectives
Make progress with TDR production over the course of the four days. This means using time at the meeting to actually generate content
Launch the editing process, and address any immediate issues / barriers
John Carwardine:
Global Design Effort

5. Proposed TEB schedule Tuesday morning (first parallel session)
TEB meets to go over what’s been submitted so far and to develop a list of action items for the meeting
Tuesday afternoon and all day Wednesday
Schedule dedicated one-on-one working sessions between editors and their respective authors (~ hours)
Thursday morning (last parallel session)
TEB meets to go over the action items, do a common walk-through of all the material we have at that point, and develop a follow-up list of action items.
John Carwardine:
Global Design Effort

6. Logistics Which authors are going to the meeting?
There are too many chapters to spend 3hrs on each, so we will need to prioritize
Which authors are going to the meeting?
John Carwardine:
Global Design Effort

7. What to do during these working sessions
In reality, every case will be different, depending on the chapter, individuals involved, and progress to date
In essence, the goal is to make real progress
Where it exists, review face-to-face with the authors
Where it doesn’t exist, make progress developing text
Generate a list of figures and diagrams (with captions)
Identify any open issues, develop schedules for authors to deliver their respective sections
Identify any overlapping scope or missing elements
Go through the corresponding RDR text with the authors and identify what stays and what will be new
Editors should discuss with authors and decide how best to use divide up and use the available time
John Carwardine:
Global Design Effort

8. Preparation Parallel Session conveners
Schedule a timeslot in their parallel sessions for going over the baseline input parameter sets and information sources
Verify the right information is being used
Identify any ‘hanging’ issues
Should be straight forward by this point
Authors (and/or co-authors as appropriate)
Submit their respective sections, figures, tables, etc
(In reality, submit whatever it is they have)
Prepare for a working session with the respective editor
Editors
Plan the working sessions, prioritize which chapters should be work on and identify specific homework items
Develop a draft schedule for working with the authors
John Carwardine:
Global Design Effort

9. Logistics
A room has been requested, and I have asked the TEB to be put on the parallel session schedule as a WG
Editors should contact authors and develop a plan for each respective chapter
We’ll need to know which authors will actually be in Korea
John Carwardine:
Global Design Effort