1. Time Management Kathryn McFarlane 9.30
Welcome, facilities, fire orders.
Kathryn McFarlane

2. Aims Identify your strengths and weaknesses in managing your time
Practice techniques for making and using effective ‘to do’ lists
Create an action plan for achieving success
9.35
We will be focusing particularly on planning – key part of the process which can determine success, failure, over work! Many useful books on project management in library, plus online. I will be asking you to think about a project you are involved in.

3. Managing yourself.....
Time management – a key skill of successful people
Rate your time management ability……

4. Analysing the questionnaire result
Analyse your strengths and weaknesses through the scoring
Which areas did you score low marks for? Highlight the areas and this will help you to identify areas where you can improve
Reflect on your areas of strength and areas for improvement at the bottom of the page

5. When do you work best? Morning Afternoon Early evening
Think about when you work best for 2 minutes. Jot down why you think you are more effective at that time that at the other times?
Be aware of your body clock and work with it

6. Why Use a To-Do List?
Set priorities
Powerful method of organising yourself and reducing stress
Frees your thinking up for ‘doing’
Puts you back in control
Motivates you to achieve

7. Types of to do list
Continuous – a continuous list allows you to add and delete tasks as they arise / as you complete them
Daily/timed – gives your day more structure. This type of list will make effective use of your diary. Include appointments and tasks. Also acts as a record for you to refer back to in the future.

8. Outlook to do list
Set up to do list in Outlook – assign tasks to dates
You could also assign high, normal, or low priority to tasks
Display the task list in priority order
Put appointments in your calendar - this defines the time available for working on tasks
When planning a day, simply drag the task you want to work on and drop it in the calendar at the time you want to work on it, and resize it to cover the appropriate period.
Focus on how you can use calendar

9. Successful To-Do Lists
Have an ongoing to-do list
Have one list
Choose a ‘type’ which suits you
Don’t over-plan
Leave some free time
Get support where possible
Don’t worry if you don’t finish your list
Try grouping similar activities together

10. Prioritising your to do listA C
Urgency D B
Setting time for projects, but allowing time for one to ones with students
Importance

11. The rule

12. Activity
Look at your own to-do list and apply the ABCD method of prioritisation
Complete a timed/daily to-do list for your use during your next working day
Think about scheduling of important activities to align to your own “body clock”

13. Proactive/Reactive? Reactive Proactive Leave some time for these
Manage expectations
Proactive
Focus on these tasks
Do them before they become urgent
Planning is the key
If you are proactive and plan tasks it is less likely that so many of them will become urgent
Get the A1 habit!
Decide what drives why you are there – is it the students or the projects?

14. Activity Note key action points
How might you change your approach to time management?
How can you learn more about this area?
12.10
16 February 2018

15. 12.25