1. Time Management Hugh Davis/Su White

2. Motivations
Each module has ~25hrs teaching but (up to) 100 hours total study time in weeks.
Which implies maybe 2-3 hrs teaching and ~7 hrs self study per module per week
In extreme with 6 modules this would mean maybe 15 hours timetabled and 40 hours self study per week!
Plus recreation
Plus employment?
It’s not really possible
This is worst case – and does not account for time used in vacation
But it does explain why you need to organise and prioritise your time

3. What does planning buy you?
If you articulate the objectives you have then you are more likely to achieve them
Helps you differentiate the important from the urgent
Helps to stop procrastination
A plan gives you just one thing you should be doing – rather than trying to decide which of many things to tackle.
Leaves you in control which reduces anxiety

4. How Good a Planner are you?
Do you have a diary with important deadlines?
Do you put daily plans on paper, to allocate time for your deadlines?
Do you allow flexibility in your plans?
How often do you accomplish all you plan for a given day?
How often do you plan time for what matters most to you?
How often is your daily plan destroyed by interruptions?
Score
1= never
2=seldom
3 = sometimes
4 = often
5 = always
Adapted from Quiz written for USA WEEKEND by time management expert Hyrum Smith, chairman of the Franklin Covey Co.

5. Results
6-10: Terrible
Life just happens to you. And it often goes wrong.
11-15: Below average planner.
More effective planning will help to reduce the stress and lack of control you feel in your life.
16-20: Average planner.
Not bad. But may need help focusing on priorities and dealing with urgent interruptions.
21-25: Good planner.
You are in control of your life
26-30: Excellent planner--or obsessive compulsive?
Make sure you’re in control of your planning rather than letting it control you.

6. Time Management Technique
Articulate your aims in life
Work, play, financial, esteem, family etc.
Set Goals to achieve these aims
for this year, three years, ten years?
Identify things you can do to achieve these goals
Identify deadlines and other time constraints
E.g. coursework deadlines, time to start revising for exams, time to apply for the summer holiday job, deadline for the entry form for the sailing regatta etc.
Allocate time in a daily planner to meet the deadlines
Prioritise the important
Allow time for the things that matter
Know yourself; only allocate the time you will actually spend.

7. Time Management Technique - example
Articulate your aims in life
I want to have a professional job and salary
Set Goals to achieve these aims
I want to get a degree in computing
Identify things you can do to achieve these goals
Make sure I pass the modules/years
Identify deadlines and other time constraints
For INFO 1010 I have coursework3 deadline on 8th January (first day of term). So need to do most of the work before the end of term (15th Dec)
Allocate time in a daily planner to meet the deadlines
Next slide…..

8. Get Things Done commonly abbreviated as GTD
action management method created by David Allen
a person needs to move tasks out of the mind by recording them externally
To free them from the job of remembering everything that needs to be done
To concentrate on actually performing those tasks.

9. GTD See http://en.wikipedia.org/wiki/Getting_Things_Done 5 phases
Collect
Process
Organize
Review Do
6 levels of focus
Current actions
Current projects
Areas of responsibility
Yearly goals
5 year vision
Life goals
Unless you are a very tidy person this is probably overkill for a student:
Probably all you need is
A diary
An ordered ToDo list

10. Software Support Can use Outlook – gives sync to mobile devices
Can use any number of RIAs e.g.

11. Allocate time in a daily planner to meet the deadlines
10 mins 4th Dec to group and set up meeting on 7th
1 hour group meeting 7th Dec to select topic (1200)
2 hour research on allocated topic 11th Dec ( )
Discuss the topic with tutor at tutorial 12th Dec (1100)
2 hour meeting 14th Dec to agree content, allocate responsibility for parts of presentation, and for putting together final presentation ( )
2 hours further research and slide production 3rd Jan (and send my slides to group leader)
Sunday 7th January. Meet group at 1500 for 2hours “dress rehearsal” of presentation

12. Some things in student life that need scheduling
Lectures, tutorials etc.
Time to do courseworks
Time to understand lecture notes (pre and post reading), and do examples
Time to revise for exams
Time for exercise
Time for recreational activities
Employment?
Time to do things needed for longer term goals (write CV’s, job applications, attend meetings etc.)
And don’t forget time to reflect on progress and to re-schedule things!

13. Project Management When things get complicated
Multiple tasks
Multiple people
Then can use Gant Charts
Subject of SE courses
Shows
Timelines
Critical dependencies
Milestones

14. Example Gant Chart