1. ASHRAE Regional Electronic Communications Committee (RECC)
For Chapters
President Elect Training Troy NY
Stacie Suh Region I - RECC
4/1/2016

2. Agenda What is Electronic Communications Committee (ECC)?
Chapter ECC Members
Manual of Chapter Operations (MCO)
Electronic Publications
Disclaimer Statements
Publication Content
Regional I Awards

3. What is ECC?
The Electronic Communications Committee identifies electronic communication needs of the membership and staff, recommends and maintains policies, and ensures that the implementation of information technologies meets the objectives and needs of the Society. The committee reports to the Publishing and Education Council.

4. What is the ECC?
The standing committee member is responsible for advancing and promoting topics and policies of ASHRAE in the area of Electronic communications including technologies in the area of:
Communications
Publications
Society enabling-technologies
Good Communications keep members active.
Good Publications are more than just a bunch of news.
Good technologies can increase chapter participation and activities
electronic meeting/webinar software
video training
chapter/regional electronic forms.
On-Line certifications and education.

5. Manual of Chapter Operations
Section 6: Chapter Publications
Section 7: Chapter Publicity
Appendix J: Chapter Information Questionnaire
Appendix R: Public Relations Manual
Appendix CC: How To Write Effective Newsletters
Appendix FF: Commercialism Policy and Guidelines
Appendix OO: Policy and Procedure for Format, Activity, and Content of Web Sites for ASHRAE Groups
Content of any publication is governed by the following policies regarding commercialism:
Content on websites may not violate ASHRAE Policies with regard to commercial and proprietary interests.
That means that a website cannot endorse, describe or state by name products, services and companies.
The exception is to identify the business affiliations of persons named on the site.
ASHRAE groups cannot link their sites to sites of manufacturers of equipment and products used in HVAC&R industry, nor to commercial providers of these services.
ASHRAE Do’s and Don’ts
Chapter Sites not hosted by ASHRAE may only accept business card type advertising if they wish.
The company must be associated with HVAC&R technologies
A message must be viewable before link is executed
links are acceptable from business cards providing that the link is for only and the viewer never leaves the website

6. Electronic Publications
ASHRAE server space available
Emily Sigman ,
Post information pertaining to activities
May establish web site on non-Society server
Society does not host Student web sites
Navigation though single home page
Contact information for Webmaster on all pages

7. Electronic Publications
Chapter web site:
“ASHRAE® (Chapter name) Chapter”
Student Branch:
“ASHRAE® (branch name) Student Branch”
Regional web site:
“ASHRAE® Region I”
Newsletter Publications:
“(Newsletter Name)
ASHRAE® (Chapter name) Chapter”

8. Electronic Publications
Publication Circulation
Chapter & Student Members
Regional Chairs
Engineering Schools & Universities
Sponsors
Editor of ASHRAE Insights
Region I Newsletter Editors
Speakers for next meeting
Community leaders

9. Electronic Publications
Publishing formats
PDF vs. HTTP
Website posting
Mass
Blind Courtesy Copy (bcc)
Privacy
USPS Mail

10. Disclaimer Statement -Websites
“This web site is maintained by the (name of the Chapter or Student Branch) of the American Society of Heating, Refrigerating and Air- Conditioning Engineers, Inc. (ASHRAE). It does not present official position of the Society nor reflect Society policy. ASHRAE chapters may not act for the Society and the information presented here has not had Society Review. To learn more about ASHRAE activities on an international level, contact the ASHRAE home page at

11. Disclaimer Statement - Newsletter
“Statements made in this publication are not expressions of the Society or of the chapter and may not be reproduced without special permission of the chapter.”
Separate disclaimer statement available for seminar downloads & Social Media

12. Important Content Information
Appropriateness of material
Be mindful of copyright
Material offered for sale by ASHRAE cannot be posted
Discussion Groups
Statements of ASHRAE’s Position
Password protected information
References to ASHRAE products
Chapter & BOG Meeting Minutes
Treasurer’s Report
Thank you to last speaker
Society Site Review
Research Promotion goals
Scholarship information
Schedule for chapter events
Listing of offices and committee members
Help wanted for local firms
Deadlines for next issue
Local news affecting readers
Society News
Link to Society’s home page
To the point
Interview People in your Chapter
Presidents Message

13. Important Content Information
New ASHRAE Logo:

14. Region I Awards - Websitation of Excellence
The Chapter's home-page should have the following as a minimum, and will be awarded points for each as follows:
Proper Title, i.e.: ASHRAE® Boston Chapter
100 points
Geographical location (City and State)
Disclaimer Statement with link to ASHRAE.org
Webmaster name, address, and date of latest revision
If all four items above are found on the home page and are operational, the home page is eligible for the following extra points:
Description of region served (geographical boundaries)
Link to, or Greeting from chapter president (a general “welcome” and statement)
Link to chapter officers and committee chairs contact information (who's who)
Link to chapter monthly meeting info (when, what, where)

15. Region I Awards - Websitation of Excellence
Bonus Points for items found anywhere on the site:
Current chapter newsletter
50 points
Past newsletters (at least all from the current year)
Upcoming events and future meetings
Link to Region I website
Chapter history and/or general info pages (statistics)
100 points
Other functional Chapter committee pages Membership, RP, SA, Programs, TEGA
25 points ea
Link to sign up for ed newsletter
Link to sign up for attendance at monthly meeting
Link to sign for ASHRAE membership
Most recent BOG/Meeting minutes
Past BOG/Meeting minutes (at least all from the current year)

16. Region I Awards – Black Ink Award
Points shall be awarded for the following items:
Points/ Month
Newsletter being received by Chapter members, Regional Officers, Region I Chapter Presidents & ASHRAE Insights one week prior to monthly meeting. 10
Monthly meeting info: who, what, where, when
Message from the Chapter President
Separate message from these Chapter Committee Chairs:
Membership Promotion
CTTC - Chapter Programs
CTTC - TEGA
CTTC - Refrigeration
Research Promotion
Student Activities
Chapter Historian

17. Region I Awards – Black Ink Award
Points shall be awarded for the following items:
Points/ Month
Biographical sketch of a chapter member including current, new, life, retired and deceased members; or a historical write-up of a company or business 10
Contributors Listing - Resource Promotion or Scholarship
Calendar of upcoming Chapter events/meetings
Chapter Officers and Committee Chairs listing with their phone and fax numbers or
Regional Officers listing with phone and fax numbers Max. of two listings per year - one Fall & one Spring 25
Recap of previous month's dinner meeting or other chapter events
Disclaimer Statement (from MCO)
Employment ads - help wanted or job wanted
Board of Governors meeting minutes (summary)

18. Region I Awards – Black Ink Award
Points shall be awarded for the following items:
Points/ Month
Notice of Region I Dinner at Society meetings, including mail-in reservation form if applicable 10
Photographs, graphs, sketches, artwork, etc. (excluding adds and ASHRAE or chapter logo)
5 pts ea max
CRC announcement encouraging attendance (April/May/June) 25
CRC meeting report including motions presented. (Awarded once in Sept. or Oct. issue) 50
PAOE status of Chapter in each category
President Elect Training Troy NY

19. Regional Electronic Communications Chair
Stacie Suh Stebbins Duffy 10 Technology Drive Peabody, MA (781)
President Elect Training Troy NY

20. Region I PIE Sponsor Organization
President Elect Training Troy NY
Stacie Suh Region I - RECC
4/11/2015

21. Region I PIE Sponsor Organization
Agenda
What is PIE Sponsor Organization?
Requirements for Submission
Annual Reporting to PIE
Region I Program Admin.
President Elect Training Troy NY

22. Region I PIE Sponsor Organization
What is PIE Sponsor Organization?
Sponsor Organizations are organization members of PIE (as defined in the Bylaws) that are capable of creating and maintaining a self-sufficient Continuing Education (CE) program.
CE Sponsor Organizations approve their own training internally and maintain all records at their offices.
Sponsor Organizations follow approved written procedures which govern the conduct of their internal CE Program subject to audit by PIE.
We spent 5 years planning and assembling the 130 page application form. In August 2013 we submitted our application to PIE with the anticipation of being returned for revisions. On September 19, 2013 we were accepted as probation pending our first year audit. We have spent the last 6 months preparing for the roll out for the program.
President Elect Training Troy NY

23. Region I PIE Sponsor Organization
We spent 5 years planning and assembling the 130 page application form. In August 2013 we submitted our application to PIE with the anticipation of being returned for revisions. On September 19, 2013 we were accepted as probation pending our first year audit. We have spent the last 6 months preparing for the roll out for the program.

24. Region I PIE Sponsor Organization
Requirements for Submission
The course must have a clear purpose, objective and scope
The instructor must have sufficient experience in the given subject as depicted in a submitted bio
The instructor must have sufficient contact time as depicted in a submitted timeline
The course content must be sufficient to increase learning on a professional engineering level as depicted in submitted course materials
There must be an assessment of learning at the end of each course
The chapter must submit to Program Administrator the Accreditation Application, the power point with associated program handouts, Bio or resume of the speaker, a time line of the program incisive of minutes spent on each topic, the assessment of learning or Quiz at the end of the program. There will be 1 credit hour issued for each 50 minutes of learning. Breaks are not included within the time frame.
President Elect Training Troy NY

25. Region I PIE Sponsor Organization
Annual Reporting to PIE
Annual totals of CE Sessions held, CE Hours Awarded, Number of attendees
Supporting documentation for Report:
Course Name and Number
Evaluator who reviewed and Approved
CE Hours awarded
Date and location of Program
Associated documents submitted
PIE Approved Evaluators
All associated documents kept on file for random audit.
Program submitted with submission application
Evaluation records from review
Training agreement must be signed by the chapter and returned prior to the program.
Sign in sheets must be returned to the PIE Administrator within 14 days of the program.
Program evaluations must be returned to the PIE Administrator and the RVC Programs Chair within 14 days of the program

26. Region I PIE Sponsor Organization
Region I Program Administrator
Jim Price
Niagara Frontier Chapter
SUNY Buffalo
During the process, we had several volunteers who have offered to assist with the review of the programs. These volunteers are listed. To be an evaluator, the individual must approved by PIE as an individual reviewer, and have the application current. new program administrator for PIE , Jim Price from the Niagara Frontier Chapter and works for SUNY BUFFALO. Please welcome Jim into his new position. Chapter Presidents please pass this on to your Program Chairpersons. Jim’s address is Please send all Speaker Presentations to Jim for processing.
President Elect Training Troy NY