1. Project SIGMA
SAAABA
Ruth Schwartz,
SIGMA Director
April 25, 2017

2. SIGMA Agenda SIGMA Status and Accomplishments
Time, Expense, Leave and Labor (TELL)
Vendor and July 31 Go Live
SIGMA Permanent Organization
Questions
Give examples of collaboration

3. Business Days to ‘Go Live’
Project Schedule
Business Days to ‘Go Live’
Budget Development and Procurement 68 Days
Core Financials Days
Time, Expense, Labor and Leave Days

4. SIGMA Milestones Phase 1.5 Phase 2
SIGMA Budget went live August 1, 2016!!
State Budget Office has transitioned into ownership of the system
Budget Book closed February 9, 2017, using SIGMA!!
Phase 2
System Test Completed
Budget Preparation and Procurement Go-Live
Budget Phase 2 System Test Underway
July 31, 2017
End-to-End / Recovery Test Completed
Financial Go-Live
UAT Approved by Governing Board March 1, 2017!!
October 2, 2017
UAT Underway
TELL Go-Live
** Time Entry for End Users Begins /8 -10/21 pay cycle

5. Celebrating Accomplishments
SIGMA Budget
FHWA Certification Kick-off
FY18 Budget Book produced from SIGMA Budget
User Acceptance Tester Training
Knowledge Transfer Activities
Testing
Organizational Change Management and Communications
Successful completion End-to-End Testing
User Acceptance Testing Under Way
Agency Change Lead Outreach revitalized
Approval to start Phase 2 Budget System Test
SIGMA 101 and Videos—Lisa will talk about

6. SIGMA Employee Self Service (ESS) and TELL
Time, Expense, Leave and Labor (TELL)

7. SIGMA ESS Home Page

8. SIGMA ESS Time and Leave Tab

9. SIGMA ESS Employee Timesheet Creation

10. SIGMA ESS - Employee Timesheet Entry

11. SIGMA Employee Travel and Expense

12. SIGMA Employee Travel Authorization (Only for Agencies that Require)

13. SIGMA Employee Travel Authorization, cont’d

14. SIGMA Employee Travel and Expense Report

15. SIGMA Employee Travel and Expense Report

16. SIGMA Procurement and Vendor Self Service (VSS)
July 31st Procurement Go Live
Includes:
New year solicitation and requisition processes
VSS access for business opportunities and solicitation responses
Does not include the following functions, which will be implemented October 1st:
Award and purchase order functionality, along with the related integration in financials (“procure-to-pay”)
Grant opportunity and award functionality
VSS use of invoicing and financial transaction functionality

17. SIGMA VSS Welcome
Guest Access will allow users to view business and grant opportunities, but will not allow for response on line until they are registered.
Reference documents will provide detailed information on how to register, update existing information, and also detailed information related to business and grant opportunities.

18. SIGMA VSS Account Information

19. SIGMA VSS Financial Transactions
Potential grantees may register for one particular grant program or choose a broader series of commodity codes to cover more grant opportunities, for example if they choose G01 they will receive all grants related to Agriculture.
The best way to search for grant commodity codes would be to change select Yes for Grant.
To choose all grant commodity codes the easiest way would be to select all major categories G01-G22

20. SIGMA VSS Business Opportunities

21. SIGMA VSS—Solicitation Responses

22. SIGMA VSS Catalog Management
Additional users maybe added to view only or full access to respond to business or grant opportunities.

23. SIGMA VSS Grant Opportunities

24. SIGMA VSS Grant Applications

25. SIGMA VSS and Procurement Outreach Activities
Communications
Vendor/VSS and Procurement Postcards prior to July 31 Go Live
State of Michigan SIGMA Vendor/VSS and Procurement website for updated information
State Agency websites will carry information important to agency
Remittance Advice Inserts to update vendor/payees and recipients on current information
Pilot Groups
Vendor/VSS—May 22
Local Entity—May 25
Demo Sessions:
Vendor/VSS Sessions
June 14—2 sessions
June 21—2 sessions
Procurement Local Entity
June 15
June 22

26. SIGMA Benefits and Standardization

27. SIGMA Benefits Greatly improved reporting and data entry
Makes moving from job to job and agency to agency easier
Reduced training for new hires
Improved project and grant reporting
Budgeting and processing with one system
Streamlined business processes work similarly across departments.

28. SIGMA Standardization—Chart of Accounts

29. SIGMA Long-Term Organization
Establishing the support organization concurrent with remaining project activities.
Organization will be staffed and ready to support all stakeholders and end users October 1, 2017.
Interim support for Budget and Procurement will occur through the OFM Help Desk, the SIGMA Budget Help Desk and the Project Team.

30. SIGMA Long-Term Organization Chart
Post Go Live Support

31. SIGMA Communications Website News Feeds Frequently Asked Questions
Presentations
Project Announcements
Training
Agency Implementation Guide
Contact Us

32. Questions?