1. OCTAE with guest presenter Stacy Davis O’Keefe
Session #5: Options for Fulfilling the Roles and Responsibilities of a One-Stop Partner
OCTAE with guest presenter Stacy Davis O’Keefe
Workforce Development Specialist
USDOL/ETA Region 5

2. Workforce and Adult Education Systems
Working together to better serve our customers

3. Today’s Agenda What’s the vision for this partnership?
Who is the One-Stop Partner?
What responsibilities come with being the Title II core partner in the workforce/One-Stop system?
How will local AE providers participate in the One-Stop system?
What services will they provide/offer?
How can you facilitate their participation?

4. Better meeting the needs of customers with barriers to employment
Vision
Comprehensive service delivery
Access to services of all required partners
Leveraging resources
Better meeting the needs of customers with barriers to employment

5. The one-stop partner
20 CFR

6. General
Grant recipient, administrative entity or organization responsible for administering the funds of the program in the local area

7. One-Stop Partner in the Local Area
For title II of WIOA, the entity or agency that carries out the program…is the sole entity or agency in the State or outlying area responsible for administering or supervising policy for adult education and literacy activities in the State or outlying area. The State eligible entity or agency may delegate its responsibilities…to one or more eligible providers or consortium of eligible providers.

8. Preamble Discussion: Delegation
“Section (b) specifies that:
The appropriate entity to serve as a partner for the adult education program is the State eligible agency (SEA) or entity, and
SEA may delegate its responsibilities as a local one-stop partner to one or more eligible providers or consortium of eligible providers.
As part of these delegated responsibilities, a local AE entity assumes the roles and responsibilities of one-stop partners including contributing to infrastructure costs.”

9. Roles and responsibilities
20 CFR

10. Who Are the Required One-Stop Partners?
Adult, Dislocated Worker, and Youth programs
Adult Education and Literacy Programs
Wagner-Peyser Program
Vocational Rehabilitation Program
Temporary Assistance for Needy Families
Trade Adjustment Assistance Programs
Unemployment Compensation programs;
Career and Technical Postsecondary Education
Veterans

11. Required One-Stop Partners (cont.)
Job Corps
YouthBuild
Native American programs
Migrant and Seasonal Farmworker programs
Community Services Block Grant
Housing and Urban Development
Reintegration of Ex-offenders
Social Security Act (Title IV)
Senior Community Service Employment Program

12. Each Required Partner Must…
(a) Provide access to its programs or activities through the one-stop delivery system, in addition to other appropriate locations

13. Each Required Partner Must…(cont.)
(b) Use a portion of funds made available to the partner’s program, to the extent consistent with the Federal law authorizing the partner’s program and with Federal cost principles in 2 CFR parts 200 and 2900 (requiring, among other things, that costs are allowable, reasonable, necessary, and allocable), to:
Provide applicable career services; and
Work collaboratively with the State and Local WDBs to establish and maintain the one-stop delivery system, which includes jointly funding the one-stop infrastructure through partner contributions.

14. Each required partner must…(cont.)
(c) Enter into an MOU with the Local WDB relating to the operation of the one-stop delivery system that meets the requirements of Sec (b); (d) Participate in the operation of the one-stop delivery system consistent with the terms of the MOU, requirements of authorizing laws, the Federal cost principles, and all other applicable legal requirements; and (e) Provide representation on the State and Local WDBs as required and participate in Board committees as needed.

15. Provide Access to Programs/Services
Title II Staff Located in One-Stop Center
Other program partner staff located in One-Stop Center trained to provide information on Title II programs, services and activities
Availability of a direct linkage to program staff person via technology

16. What is Direct Linkage?
A direct linkage provides direct connection at One-Stop in a reasonable time by phone or real-time web-based communication to a program staff member who can provide program information or services to the customer
Cannot exclusively be providing a phone number, website link, or information, pamphlets, or materials ( (d)(3))

17. Table Top Activity #1 One-Stop Partner Designations
What should be considered when deciding which local providers should be designated as the One- Stop partner in each local area?
How are they – or can they – be best suited to carry out the required roles and responsibilities? 
What technical assistance do they need?

18. Forthcoming: Infrastructure Costs
Operating the one-stop system
Providing career services through the one-stop system

19. Enter into an MOU State Workforce Agency must issue guidelines
SEA may issue guidelines to ensure a minimum level of consistency
Local discussion and negotiation
Written agreement between Local WDB, One-Stop partners, and CEO(s)
July 1, 2017

20. Career Services
20 CFR & 430

21. Where the Rubber Meets the Road
Career Services
Basic, Individualized & Follow-Up
Authorized to be provided under the respective partner’s
program

22. An Example Career Service Title IB – WIOA Adult, DW, Youth
Title II – Adult Ed & Family Lit
Wagner-Peyser
Outreach, intake,
Orientation
On-Site
Case Worker
and
technology
Onsite adult education service provider staff and technology
Onsite staff and technology (telephone and video conference w/ trained staff)
Skills and
supportive service needs assessment
Onsite caseworker and technology
n/a
Information
about the availability of supportive services and referral to these services
Onsite
staff and technology
adult education service provider staff and technology
staff and technology (telephone and video conference w/ trained staff)

23. Other Important Things to Know
20 CFR (a) & (b)
One-Stop Operators (OSOs)
November 17, 2016, every Local WDB must demonstrate it is taking steps to prepare for competition of its one-stop operator (OSO) 
OSOs must be selected by July 1, 2017
Local Board Functions
Coordinate with providers in the local area to review Title II provider applications
Make recommendations to promote alignment
SEA should develop a process for Local WDBs to use in reviewing Title II applications
20 CFR (n)(1) & (2)

24. Upcoming Guidance
Joint Comprehensive Performance Implementation Guidance
OSO Competition/Procurement
Joint One-Stop Infrastructure Funding
Adult/DW/RR activities under title I of WIOA

26. Table Top Activity #2 Review the list of career services.
Which are authorized/allowable under your program?
Which method(s) might be best for making the services available through the One-Stop system?