1. EMIS Year-End Updates for StudentInformation
StudentInformation OAEP
EMIS Year-End Updates for StudentInformation

2. StudentInformation What’s new for EMIS for End-of-Year?
New Assessment Options
HB410 – Truancy Bill
We have Reports!

3. What’s new for EMIS for End-of-Year?

4. StudentInformation
New CTE Industry Assessment Updates & Industry Credential Assessments
Additional Assessment Areas updated
Some just name changes
A few codes deleted
For complete lists of changes to both assessments, visit
Ohio EMIS Software Vendor Conference Calls on ODE’s Website
Visit Requirements/Graduation-Requirements-2018-and- Beyond/Industry-Recognized-Credentials-and- WorkKeys/Industry-Recognized-Credentials
For Industry-Recognized Credentials and how many points each assessment is worth

5. StudentInformation Homeless Unaccompanied Youth Updates
Starting in FY18, ‘* - Not Applicable’ will no longer be a valid option. ODE will allow * this year but for next year, all “*” must be replaced with “N”
Script included in will mass update all ‘*’ values to ‘N’ for FY17 and FY18
Fall Initialization updated to update ‘*’ to ‘N’, if any are encountered.
Valid Options for FY18:
N – No
Y – Yes
Homeless Status Element (FD 150) definitions updated for FY18, see EMIS manual for changes

6. StudentInformation
College Credit Plus Attributes added to District Organization (DN) Records
CCPDENIALS – the count of CCP students denied participation because they did not give notice of CCP participation by the deadline date.
CCPREIMBCT – the count of students who failed or dropped a course where districts sought reimbursement from the student for the cost of the course
CCPRESTITU – the total dollar amount a district is seeing for CCP reimbursement due to a dropped or failed course for all students. Round to the nearest dollar
The valid options for each fields are It is possible that the value should be zero for some districts, if not applicable, then leave the attribute value blank. These attributes will be collected starting in early May

7. StudentInformation
FC Student Withdrawal Record being updated to Student Withdrawal Override
Withdrawal date being incorrectly reported is the number one thing causing appeals or supplemental grad situations
Will start using FC record in the Graduation Process (Period G)
Will be able to use FC to request student overrides or correct incorrectly reported withdrawal reasons
Documentation on reason for change must be maintained locally

8. StudentInformation COS Updates (previously ECO)
Updated Assessment transfer to include records for newly enrolled PS students who may have been tested prior to their district enrollment date in the current school year
Should only be a limited number of students
Assessment name change on Maintenance Page and on Transfer options
Shared Student Data – Assessment name updated on page

9. StudentInformation
Fall Initialization (processed by ITC staff over the summer to update FY18 with changes from FY17 to student demographics)
Updated to copy up CTE Program Area and CTE Program of Concentration from FY17 to FY18 Student Record
Corrected reports for students withdraw in FY17 who were already promoted to FY18
Homeless Unaccompanied Youth Updates – will change ‘*’ to ‘N’ if exists on any record in FY18

10. PS ELA Providing Import process for PS ELA Records
Updated Maintenance page to change order subjects display to match bridge report:
Row 1 subject area: Awareness and Expression of Emotion
Row 2 subject area: Relationships with Adults
Row 3 subject area: Cooperation with Peers
Row 4 subject area: Phonological Awareness
Row 5 subject area: Communication
Row 6 subject area: Vocabulary
Row 7 subject area: Number Sense
Row 8 subject area: Coordination Small Motor
Row 9 subject area: Safety and Injury Prevention
Row 10 subject area: Personal Care Tasks

11. StudentInformation Assessment Updates
(DORP) Score Not Reported value ‘L – Student has a disability condition for which no vendor accommodations exist’ added for the NWEA MAP/DORP Grown Assessment
(DORP) Assessment window updates:
Fall Window – August – November
Spring Window – March – June
(Early Learning Assessments) Assessment Window Updates
Fall Window: August – November
Spring Window: February – May
Score Not Reported option ‘U – Unable to answer sample items’ removed

12. StudentInformation End of Course Update
New Score Not reported Option Added
‘2 – Assessment score not reported because student received graduation credit for alternative Non-Public school EOC assessment prior to public district enrollment
Number in Score field represents the number of graduation points earned
Alternate Assessments – Writing Assessment Area code eliminated
Writing still available or regular GX assessments but not for Alternate Assessments
Import adjusted to no longer create Writing Assessment record for Alternate Assessments
If the student transferred from another district or a non-public student, chartered non-pubs must meet the same graduation requirements. Non-public schools were giving a waiver in 14/15 for non-pub kids, they can actually use the W Score not reported reason and earn credit for Algebra I. Public school students can't use the W.
In 15/16 there was no waiver in place. Non-pubs were supposed to have given the EOC exam so there is no code for them if they earned credit in the non-pub but didn't take the test. If they've transferred to a public district, they have to take the test.
This year, they can take an alternative test. If they take the alternative test this year, and then come to a public school, there are certain cut points that generate PL levels. They can get credit for alternative tests while at the non-pub. Test is given at the end of the year. There probably won't be any this year that transfer so late in the year.
Most districts will start to see this next year. Alternate test 16/17 school year Is the first time this test was given.

13. StudentInformation New Diploma Types
Codes are available now in StudentInformation
Valid Diploma Types:
* Not Applicable – not a graduating student
Regular Diploma
Academic Diploma with Honors
Diploma received in another state via Military Compact
International Baccalaureate Honors Diploma
Career Tech honors diploma
STEM honors diploma
Arts honor diploma
Social Science & Civil Engagement honors diploma
The new diploma types have been added to StudentInformation and are available now on Student Profile Edit, Diploma Type Mass update, Grad Only Records, Student Profile Bulk Update and all period G processes.

14. StudentInformation New Alternative Assessment Retention Status Code
New Code added:
M – Student did not meet the reading requirement in the Third Grade Reading Guarantee, but was not retained due to adequate performance on the TGRG Alternative Assessment – STAR before the start of the next school year
Code available in FY18 for fall Retention Reporting collection in August

15. StudentInformation
FY18 – Collect the Fiscal Year Began 9th grade element in all ‘S’ reporting collections (except retention)
Make sure incoming freshmen are updated ASAP for FY18
Create an Ad-Hoc Membership
Use Student Profile Bulk Update to mass update students
Will be changing the business rule on which cohort a student should belong to. There are situations where kids are in 9th grade in a private school last year, moved to a public school this year and the school chooses to put them in 9th grade again. That kid would end up in the cohort to graduate in four years. but if the district used the year from the private school, it would change the student’s requirements to graduate. What the business rule will be: if student was not in an Ohio Public district school in the prior year, they were home schooled, out of state, or something else in grade 9 or above. Will start using the FYB9th grade for those students to assign them a cohort based on that value. Will create a report which kids they use for FYB9th to determine their cohort to make sure students who moved in are in the correct cohort.
Will recalculate cohorts as far back as FY15 data.

16. StudentInformation ACT & SAT Updates
Updating Maintenance page to collect ‘Score Not Reported’ Reason element
Date collection – stores the day student was assessed
FA transfer updated to include the day portion of the date
Imports will be updated to accommodate layout changes due to statewide assessments of 11th grade students

17. StudentInformation Non-EMIS Updates
Discipline Incident page – No longer have to clear cache to display information on the page
Transcript Updates
Updated the End of Course Sub-report to print EOC with highest Performance Level instead of Highest Scaled Score
Grad Points Issues Corrected
At the JVS, Home school tab was not displaying if multiple buildings shared the same IRN
Grad Points FY17 tab will now display for any student with Fiscal Year Began 9th prior to 2014
When ‘Score Not Reported’ = ‘Y’ on an EOC record and Performance Level contains a value, Grad Points will ignore the Performance Level

18. New Assessment Options

19. StudentInformation New Assessment Extract/Import
Introduced in the last release, provides the ability to extract Assessment results for students and send results to other districts that have the student and need the results.
Extracts data into a spreadsheet. Can be edited prior to importing.

20. StudentInformation
Use filters to select students Assessment Filter allows you to select the assessment(s) to export
Filter options are included for selecting specific students based on student ID, Inclusion in an ad-hoc membership (either public or private)
The Filter Non-Specific students provides a broader selection. Students may be selected by Student status codes, Grade Levels or students from a specific school. For example, all students attending a JVS could be included if a student status code is assigned to them that identifies them as JVS students.
The Assessment Filter Allows you to choose which assessment records you wish to include. Multiple assessments may be included in the same file.
This option can be used for students who have already been transferred into your school but have results at other districts.
In the release, CTE Industry Assessments, DORP, OCTCA and OELPA assessments are being added to the extract process.

21. StudentInformation New Import Option for Assessment Extract Files
The Assessment Extract Assessment Type of the Assessment import is used to import files created by the extract.

22. HB 410 Truancy Bill

23. StudentInformation
ProgressBook is committed to provide a tracking method for attendance in FY18
There will be EMIS Data reporting requirements, which will be included in StudentInformation
EMIS Reporting will start in the 17/18 school year, no data to be reported for 16/17
Reporting will be at the SSID level

24. We Have Reports!

25. Reports are available by clicking on the Page Icon
Ad Hoc Reports
Reports are available by clicking on the Page Icon
Submit new requests for reports to your ITC Support Team. All requests are reviewed by the Ad Hoc Committee and prioritized for development.
Reports can be created outside the release cycle speeding up the implementation of requested reports
In the EMIS Checklist, report references have been added if there is a report that corresponds to the task or data on the task
The following slides highlight some of the ad hoc reports available to your for EMIS Reporting. Specifically, under Assessment, there are several reports on the End of course record performance. New reports are also being available based on the graduation points data and will be released soon.

26. StudentInformation AD Hoc Reports – EMIS Reports
EMIS Admission Calendar Comparison
Admission Calendar Comparison points out students who have a different calendar assigned on their General Tab of the student profile than the calendar/attendance pattern assigned on their FD record. When students change buildings during the school year, the calendar on the FD record should be changed to match the general calendar if the student has a primary building change. The calendars highlighted in Red point out the differences and need to be verified.

27. StudentInformation EMIS Sub-Calendar Hours Analysis Report
Provides total number of hours students assigned to a selected calendar should have attended. Can be used to troubleshoot attendance issues for students.
EMIS Sub-Calendar Hours Analysis Report
This report calculates the hours per day a calendar has met through the school year up to a selected date. Report includes exceptions on each calendar in the ‘Report in Days Column.

28. StudentInformation Period G Core Summary Report
The Core Summary report provides the details on all the core summary records that exist for a student in Period G

29. StudentInformation
State Assessment Report – provides results for several of the state assessments (OGT, EOC, ACT, CT Industry, etc.)
Choose the assessment you wish to generate a report on

30. StudentInformation
SSID Search provides the ability to search by SSID for a student across all years

31. Thank you! Enjoy your summer!
StudentInformation
Thank you! Enjoy your summer!