1. Excel Tutorial 8 Developing an Excel Application

2. Objectives Create, edit, and delete defined names for cells and ranges
Paste a list of defined names as documentation
Use defined names in formulas
Add defined names to existing formulas
Create validation rules for data entry
Protect the contents of worksheets and workbooks
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3. Objectives Add, edit, and delete comments
Learn about macro viruses and Excel security features
Create a macro using the macro recorder
Edit a macro using the Visual Basic Editor
Assign a macro to a keyboard shortcut and a button
Save a workbook in macro enabled format
Minimize the Ribbon
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4. Planning an Excel Application
An Excel application is a spreadsheet written or tailored to meet the user’s specific needs
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5. Naming Cells and Ranges
A defined name (often called simply a name) is a word or string of characters associated with a single cell or a range
Select the cell or range to which you want to assign a name
Click in the Name box on the formula bar, type the name, and then press the Enter key (or in the Defined Names group on the Formulas tab, click the Define Name button, type a name in the Name box, and then click the OK button) Or
Select the range with labels and blank cells in the top row or first column to which you want to assign a name
In the Defined Names group on the Formulas tab, click the Create From Selection button
Specify whether to create the ranges based on the top row, bottom row, left column, or right column in the list
Click the OK button
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6. Naming Cells and Ranges
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7. Adding Defined Names to Existing Formulas
In the Defined Names group on the Formulas tab, click the Define Name button arrow, and then click Apply Names (if the cell reference and defined name definition are in the same worksheet)
In the Apply Names dialog box, select the names you want to apply, and then click the OK button Or
Edit the formula by selecting the cell reference and typing the defined name (or clicking the appropriate cell)
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8. Adding Defined Names to Existing Formulas
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9. Validating Data Entry
To ensure that correct data is entered and stored in a worksheet, you can use data validation to create a set of rules that determine what users can enter in a specific cell or range
An input message appears when the cell becomes active and can be used to specify the type of data the user should enter in that cell
An error alert message appears if a user tries to enter a value in the cell that does not meet the validation rule
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10. Validating Data Entry
In the Data Tools group on the Data tab, click the Data Validation button
Click the Settings tab
Click the Allow arrow, click the type of data allowed in the cell, and then enter the validation criteria for that data
Click the Input Message tab, and then enter a title and text for the input message
Click the Error Alert tab, and then, if necessary, click the Show error alert after invalid data is entered check box to insert a check mark
Select an alert style, and then enter the title and text for the error alert message
Click the OK button
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11. Validating Data Entry
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12. Protecting a Worksheet
Select the cell or range you want to unlock.
In the Font group on the Home tab, click the Dialog Box Launcher
In the Format Cells dialog box, click the Protection tab, click the Locked check box to remove the check mark, and then click the OK button
In the Changes group on the Review tab, click the Protect Sheet button
Enter a password (optional)
Select all of the actions you want to allow users to take when the worksheet is protected
Click the OK button
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13. Protecting a Workbook
In the Changes group on the Review tab, click the Protect Workbook button
Click the check boxes to indicate whether you want to protect the workbook’s structure, windows, or both
Enter a password (optional)
Click the OK button
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14. Adding Worksheet Comments
A comment is a text box that is attached to a specific cell in a worksheet
Click the cell to which you want to attach a comment
Right-click the cell, and then click Insert Comment on the shortcut menu (or in the Comments group on the Review tab, click the New Comment button)
Type the comment into the comment box
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15. Adding Worksheet Comments
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16. Working with Macros
A macro is a series of stored commands that can be run whenever you need to perform the task
The Developer tab will enable you to create and use macros
If the Developer tab isn’t available, you will need to enable it using the Excel Options
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17. Protecting Against Macro Viruses
Macro viruses are a type of virus that uses a program's own macro programming language to distribute the virus
The macro security settings control what Excel will do about macros in a workbook when you open that workbook
Disable all macros without notification
Disable a macro with notification
Disable all macros except digitally signed macros
Enable all macros
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18. Setting Macro Security in Excel
In the Code group on the Developer tab, click the Macro Security button
Click the option button for the security setting you want
Click the OK button or
Click the Office Button, and then click the Excel Options button
Click the Trust Center category, and then click the Trust Center Settings button
Click the Macro Settings category, and then select the option button for the security setting you want
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19. Recording a Macro
In the Code group on the Developer tab, click the Record Macro button
Enter a name for the macro, and specify the location to store the macro
Specify a shortcut key (optional)
Enter a description of the macro (optional)
Click the OK button to start the macro recorder
Perform the tasks you want to automate
Click the Stop Recording button
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20. Running a Macro Press the shortcut key assigned to the macro or
In the Code group on the Developer tab, click the Macros button
Select the macro from the list of macros, and then click the Run button
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21. Editing a Macro
In the Code group on the Developer tab, click the Macros button, select the macro in the Macro name list, and then click the Edit button (or in the Code group on the Developer tab, click the Visual Basic button)
Use the Visual Basic Editor to edit the macro code
Click File on the menu bar, and then click Close and Return to Microsoft Excel
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22. Editing a Macro
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23. Creating a Macro Button
In the Controls group on the Developer tab, click the Insert button
In the Form Controls section, click the Button (Form Control) tool, click the worksheet where you want the macro button to be located, drag the pointer until the button is the size and shape you want, and then release the mouse button
In the Assign Macro dialog box, select the macro you want to assign to the button, and then, with the button still selected, type a new label
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24. Creating a Macro Button
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25. Saving Workbooks with Macros
On the Quick Access Toolbar, click the Save button
Click No in the dialog box
Save as an Excel Macro-Enabled Workbook
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26. Opening a Workbook with Macros
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