1. BSNL ERP Implementation

2. Project Snap Shot …… ERP software by M/s SAP India
Main Data Centre at Hyderabad
DR site at Kolkata
POC phase to be completed
Karnataka, Maharashtra, STR, WTP, TF Mumbai, ALTTC Ghaziabad, Corporate Office
Roll out to be completed
PAN India

3. Project Snap Shot……. 12 SAP modules headed by BSNL CO GMs or above
FICO – Finance & Control
HCM – Human Capital Mgmt
MM – Material Mgmt
SD – Sales & Distribution
PM – Plant Maintenance
REM – Real Estate Mgmt
PS – Project Systems
PP – Production Planning
SEM – Strategic Enterprise Mgmt
QM – Quality Mgmt
BW – Business Warehousing
EP – Enterprise Portal

4. Project Snap Shot……. Core Teams & Dev. Centre
About 110 BSNL officers (Core Team) and nearly same number from SI form the ERP Team for all modules
Development Centre established at ALTTC Ghaziabad
Test and Development (T&D) server and SAP instance installed at Hyderabad
Core team members already provided the module level SAP Training
Core Teams to work on all activities of project development

5. Critical Success Factors
POC – Live Projects Data sent to ERP Team on time
Validation / cleaning of Live Projects Data by Core Team
Integration Testing and Acceptance by Process Owners
End User Training Participation
Infrastructure and Connectivity Ramp Up at POC locations

6. Meaning of ERP SAP ECC 6.0 ERP- Enterprise Resource Planning
SAP- Systems Applications Products
ECC- Enterprise Central Component
6.0- Enterprise edition
IBM Confidential

7. Present: Stand alone solutions
IBM Confidential

8. Future : Interface between applications
IBM Confidential

9. The Road Map to Start Point of SAP Journey
IBM Confidential

10. SAP - Sales & Distribution Enterprise Structure for BSNL

11. Enterprise Structure
The Enterprise Structure ‘Organizational Data’ reflects structure of your business. This is in alignment with the FI/CO organizational structure of BSNL. Every transaction occurs within this structure.
Company Code
Sales Organization
Distribution Channel
Division
Sales Office
Delivery plant
Shipping point

12. Company Code Entities
The company code is the organizational unit that allows to structure the organization from a financial accounting perspective. Following entities have been identified to be treated as company codes in BSNL.
Corporate office : 01
Telecom Circles : 26
Project Circles : 05
Maintenance Regions : 04
Telecom Factories : 03
Training Centers : 03
Others : 06

13. Sales Organization
A sales organization represents the organizational structures in sales and distribution (SAP SD). Each sales organization represents a selling unit as a legal entity. Each business transaction is processed within a sales organization.
Sales Organization sells and distributes products, negotiates terms of sales and is responsible for these business transactions. In BSNL, there will be one sales organization assigned to each company code.
sales organization is assigned to exactly one company code.
A sales organization is assigned to one or more plants.
Each sales organization has its own master data, for example, its own customer and material master data as well as condition records.

14. Sales Organization….Contd.
Following entities have been identified to be treated as sales organization in BSNL. Coding structure of sales organization will be same as that of company codes.
Corporate office : 01
Telecom Circles : 26
Project Circles : 05
Maintenance Regions : 04
Telecom Factories : 03
Training Centers : 03
Others : 06

15. Sales Organization
A sales organization represents the organizational structures in sales and distribution (SAP SD). Each sales organization represents a selling unit as a legal entity. Each business transaction is processed within a sales organization.
Sales Organization sells and distributes products, negotiates terms of sales and is responsible for these business transactions. In BSNL, there will be one sales organization assigned to each company code.
sales organization is assigned to exactly one company code.
A sales organization is assigned to one or more plants.
Each sales organization has its own master data, for example, its own customer and material master data as well as condition records.

16. Distribution Channel
A Distribution channel identifies how products and services reach the customer. One sales organization can have many distribution channels. One distribution channel can be assigned to many sales organizations. So the relation is many to many.
Following distribution channels have been identified in BSNL.
Direct Sales (CSC Sales, Direct customer sales – Telecom factory, scrap sales, POI, training services )
Channel Sales (Franchisee Sales, DSA Sales,
Post Office Sales, Bundled Sales)
Enterprise Business
Civil & Electrical
Inter circle sales

17. Division
A Division is defined for the product lines of the Sales Organization.
Sales to Division: One sales organization can have many divisions. One division can Organization be assigned to many sales organizations. So the relation is many to many.
Following divisions have been identified in BSNL.
Consumer Fixed Access
Consumer Mobility
Data circuits
Telecom Factory products
POI
Scrap
Training services
Civil
Electrical
Inter Circle Division
Miscellaneous

18. Sales Office
Sales Office is defined as a territory or market area for Sales activities. A sales office has an address. Coding for sales office will be 0001, 0002 and so on.
Each SSA will be treated as a Sales Office.
Each CSC will be treated as Storage Location.

19. Delivery Plant
Each plant in MM will be treated as delivery plant in SD. The plant coding nomenclature will be followed as per MM org structure. Following category of delivery plants are identified
Delivery Plants
Corporate – Corporate is identified as one plant and therefore as one delivery plant.
Telecom Circles – Each circle and corresponding SSA have been identified as plant and therefore delivery plant.
Telecom Regions - Each telecom region is identified as plant and therefore as delivery plant.
Telecom Projects - Each telecom project circle is identified as plant and therefore as delivery plant.
Telecom Factories - Each telecom factory is identified as plant and therefore as delivery plant.
Training Centres - Each training centre is identified as plant and therefore as delivery plant.

20. Shipping points
There will be one shipping point corresponding to each delivery plant.
Shipping points are identified as
Corporate
Telecom Circles / SSA’s
Telecom Regions
Telecom Projects
Telecom Factories
Training Centres

21. Sales & Distribution Boundaries
The ERP SD boundaries are identified as per discussions held with BSNL. The following are key decisions taken
Channel Sales (BSNLFranchisee) to be tracked till first level.
Sim Cards (Prepaid and Post Paid)
Recharge Coupons
Other pre-paid products
E-PIN
C-Top Up
End Subscriber details will not be maintained in ERP.
CAF management process, Activation process, Provisioning and end subscriber billing to be kept outside ERP. This includes all type of post paid billing for all categories of services offered by BSNL.

22. Sales & Distribution Boundaries ....... Contd.
Second point of sales will be tracked in Sancharsoft. Interface will be created to provide first point of sales data from SAP to Sancharsoft only.
Leased Line / Data Circuits- Tvarit will be replaced by Elite Core. Elite core to take care for order management, provisioning and billing including Tvarit functionalities as well. The consolidated revenue to be imported to ERP through JV posting.
Enterprise business
Lead creation and tracking will be covered in SAP.
Creation of provisional demand note shall be through the relevant billing.
Creation of Advice note shall be through the relevant billing system.
Project creation and monitoring will be covered in SAP.
Revenue update: Through periodic financial JV as specified by BSNL Finance.

23. SD Enterprise Structure – BSNL Maharashtra Circle

24. 2. SAP Organizational Structure

25. Organizational Elements – Sales Organization
Legal selling unit (e.g., Product liability) responsible for revenue and product liability.
Assigned to a company code where sales revenue is recognized.
Used as selection criteria for sales documents, invoice lists
Business Process Impacts
Every SAP sales transaction (e.g. order, invoice, credit memo request) is assigned to a single Sales Organization
In conjunction with other elements, sales organization can be used to derive pricing and revenue account determination rules
Company is the lowest element in Consolidation hierarchy.
Each Company Code as a Company will result in consolidation as per legal structure.
IBM Confidential

26. Organizational Elements - Distribution Channel
Breakdown within sales organization for different product disbursement methods, such as, Retail, Key Accounts, Channel etc.
Master data maintenance for materials, pricing, at sales organization/distribution channel
Business Process Impacts
Every SAP sales transaction (e.g. order, return, credit memo request) is assigned to a single Distribution Channel
A product that is not valid for the Sales Organization/Distribution Channel combination specified at order entry can NOT be chosen for that order even if the customer is allowed to purchase that product

27. Organizational Elements - Division
A way of Grouping Materials, Products, or Service Offerings Often used to define Business Unit/ Product Line/Productized Services
Business Process Impact
Every SAP sales transaction (e.g. order, return, credit memo request) is assigned to a single “Sales Division”

28. Organizational Elements - Sales Area
Sales Area is a combination of:
Sales Organization
Distribution Channel
Division
Business Process Impacts
Sales revenues can be recognized and accounted for at this level
Sales analysis can be performed at this level
Each sales area can be linked to a set of elements that represent the sales support organization for that sales area

29. Organizational Elements - Sales Office
Geographical aspects of the organization in business development and sales are defined using the term sales office.
A sales office can be considered as a zone or subsidiary.
A sales office establishes contact between the firm and the market

30. Organizational Elements - Plant & Shipping Point
A plant is an organizational logistics unit that structures the enterprise from the perspective of procurement, material planning, production and plant maintenance
A plant can be warehouse, regional sales office, manufacturing facility, corporate headquarters, maintenance plant
Each plant is assigned to a company code. One company code can have several plants. A plant can be assigned to only one company code.
Inventory valuation can happen at company code level, or plant level
Shipping Point
Shipping point is the geographical entity from where the dispatches are
carried out.
There is many to many mapping between plant and shipping point.

31. Sales Area - Hierarchy
Company
Code

32. 3. SAP Data

33. 3. SAP Master Data

34. Project Snap Shot …… ERP software by M/s SAP India
Main Data Centre at Hyderabad
DR site at Kolkata
POC phase to be completed
Karnataka, Maharashtra, STR, WTP, TF Mumbai, ALTTC Ghaziabad, Corporate Office
Roll out to be completed
PAN India

35. Partner Functions
Sold to (Customer):- Contains data on sales, such as the assignment to a
sales office or a valid price list
Ship to (Consignee):-Contains data for shipping, such as unloading point and
goods receiving hours
Payer (Invoice presented to):-Contains data on billing schedules and bank
details
Bill to (Alternative payee) :-Contains the address and data on document
printing and electronic communication

36. 4. SAP Sales Documents

37. Sales Document - Categories
Sales-related business transactions are recorded in SAP as sales documents. These are grouped into following categories
Pre-sales documents: inquiries and quotations
Sales orders
Outline agreements, such as contracts and scheduling agreements
Credit memo and Debit memo requests
Delivery
Invoice

38. 5. Integration with other modules

39. Integration SD+MM SAP Business Material Master
Material Master used to sale product to customer
Plant are assigned to sales Area
Every single sales doc assigned to Sales area and each sales doc line item assigned to plant
Shipping Point Assigned to Plant
Dispatch Location are assigned to plant
PR gets generated from Sales DOC in case of Third Party
Since material will get dispatch directly from Vendor , PR get created from SO automatically
Plant are used in sales doc
Sale will book against a Plant for all legal , financial and Business purpose
Material Doc generation at the time of delivery
For all Material sale through project ,When goods move out of plant then material doc get generated in background to post COGS entry in FI

40. Integration SD+FICO Company code and Sales Organization
There is one to one relation between Company code and Sales org
A/C determination , Deferred A/c Determination
Each condition types linked with A/c Key which in term assigned to GL
FI posting happens in Background with Post good issue and billing
Cost ,Revenue , Liability , Accrual posting happens in back ground with every Sales transaction (Billing , Post Good Issue)

41. SD Overview M A T E P R R I O J L E C T N S Y G M S S Pre-Sales A A L
Inquiry
Contract
Quotation
Quotation P R O J E C T S Y M
Contract E E S S I I
Sales Order
Sales Order N N
Processing
Processing
Order
Order F F O O
Inventory Sourcing R R
Delivery M M
Delivery
Delivery
Picking
Picking
Goods Issue
Goods Issue A A T T I I O O
Billing N N
Invoice
Invoice S S
Customer payment/
Financial Accounting Y Y S S
Accounts
Accounts
Material Stock
Material Stock T T
Receivable
Receivable
Account
Account E E M M

42. Thank You