1. Managing Projects to Achieve Desired Results
William N. Kelly, Professor

2. Learning Objectives
Following this learning session, and completing the in-class project, you should be able to:
Explain the term “project management” and its importance.
Outline the process of developing a project and its scope and plan.
Outline three primary responsibilities of the project manager.
Explain the proper way for a project manager to assign responsibility and assure project team members are accountable for getting work done and keeping the project on-time and on budget.
Develop a project, project plan, time-table, and a communication and reporting mechanism for the project.

3. Assigned Readings Chapter 8 of your text.
Iwan L. – Step-by-step Beginner’s Guide to Project Management. management.php.
Note: 20% of quiz questions come from this material, and probably will not be discussed in class. “Whoever has ears, let him hear.”

4. Schedule Today Wednesday 10:00 – 10:50 AM - Learning session
11:00 – 11:50 AM – Work in your group in-class to develop a Project Charter for pharmacy project of your choice.
Wednesday
9:30 – 10:20 – Develop a Plan for your project, based on your charter, and send as one document (11 pt. font., times new roman, pdf) to me (by sundown at Clearwater Beach) at: Make sure to have a title and your group number listed.

5. What is Project Management?

6. Project Management
Who Cares?

7. The Project Charter
What is it?

8. Project Charter Project Name: Group Number: Project __________:
Project Sponsor:
Project Leader:
Project Members:
Project Scope:
Resources Available:
People
Budget
Space
Equipment
Constraints:

9. The Project Charter
What is it?
What does it accomplish?

10. Project Leadership
Who should lead a pharmacy project?

11. Project Leadership Who should lead a pharmacy project?
What are the ______________ of the ideal project manager?

12. Project Leadership Who should lead a pharmacy project?
Characteristics of the Ideal Project Manager?
How will you know what to do?

13. Selecting Team Members
Criteria?

14. Developing the Plan Identify and organize teams members.
Determine and record the project objectives and desired outcomes.
Begin brainstorming and discuss how to achieve the desired outcomes.
Identify factors that influence or limit the project that are beyond your control.
Determine and identify the tools needed.
Organize the steps and sub-steps in logical sequence and identify the time needed for each step.
Assign each step to at least one team member for completion.
Develop a project tracking document (similar to Table 3.1 in your text).
State how often the team will meet as a whole to identify progress and issues.
State how and how often the project leader will monitor the project for progress and keep project team members accountable.
State how and how often the project leader will communicate project progress to the Project Sponsor.
State how the team will celebrate major milestones and victory.

15. Brainstorming on What is Needed
This is the heart of the project, and along with____________, largely determines success or failure.
Recommendation - Nominal Group Technique (Figure 3.2 of your text)

16. Other Critical Points
Monitoring, _________ , and communicating with team members
Individually
As a team
Upward progress reporting to the project sponsor
Routinely (usually monthly)
______ page only
Use color coding (green, yellow, red) for progress
Ask for help when needed

17. The Importance of Rewards and Celebration
An important step often neglected
What are some reasonable ________ for successful projects
Team leaders?
Team members?

18. In-Class Exercise Today: Wednesday:
Deliverable - A Project Charter (based on slide #8)
Wednesday:
Deliverable = Your Project Charter and Plan. See example in slide #19.
Format:
Times New Roman – 12 pt. font for titles and 11 pt. throughout
Single space text
Double space between sections
Use bold for major headings
List title with group number underneath
No graphics
Check for journalistic quality
Spell check
DUE – Sundown at Clearwater Beach today!
Hard copy; or PDF file to me at:
File name = Group #:Project (Group 7:Project)

19. Project Report Order Project title (you group number underneath)
Project timeframe
Project charter
Project objectives and desired outcomes
Factors that may propel or limit the project
Tools needed
The Plan - Steps and sub-steps; accountability; deadline dates, etc.
Communication Plan – To and with team members and to project sponsor
Celebrating Success

20. Grading Following directions = 10 points
The quality & development of your idea = 20 points
Your plan is compelling = 10 points
Format = 5 points
Journalistic quality = 5 points
Total = 50 points