1. Finance/
Fundraising 101
Gayle Norris
Julie Wente
Steph Pravecek

2. Overview of Presentation
Accounting System
Fundraising Events
Highlights to become a gold standard chapter

3. Accounting System All chapters must be incorporated
When your RFP (Request for Program) has been approved, we will have our attorney start your incorporation process.
Legal documents will be ed to the person designated as the contact.
Once documents have been signed and returned to our office, you may open a checking or savings.

4. Accounting System
Maintain a checking or savings account at Union Bank & Trust, Pinnacle Bank, Great Western Bank, Cornerstone or US Bank.
Open the chapter account at one of the above preferred banks using your assigned tax identification number provided in the legal documents (EIN)
Sarah Waldman, Executive Director, needs to be a signer on account
Bank account reconciled monthly and you will be provided the financials

5. Accounting System
Deposit donations for your chapter into your checking account and forward a copy of the check to Gayle Norris at the Central Office

6. Accounting System
Blank checks for checking accounts are held at the Central Office to reimburse the state for bills paid on your behalf (Background check fee and participation fee)
If the coordinator needs to be reimbursed for a purchase, as the Treasurer you can write a check to the Coordinator to reimburse them.
Invoices/Expenses should be paid by your chapter

7. Accounting System
Chapters with investments such as CD’s need to use a your assigned tax identification number (EIN)
NO SCHOOL ACTIVITY ACCOUNTS ALLOWED-any school activity accounts need to be moved to a checking or savings account
Accounting Department (Julie) call with any questions or (Steph)

8. FUNDRAISING

9. The Development Cycle IDENTIFY PROSPECT Provide STEWARDSHIP SHARE your
DONOR RECOGNITION
SHARE your
TeamMates Story/
Case for Support
LEARN about the donor
CULTIVATE & engage
SOLICITATION: Ask for a specific amount based on research and donor’s ability.

10. What do Donors Support? Operating Expenses Events/Sponsorships
Scholarships
Specific programs
Endowments
Special needs of the organization – one-time costs, supplies, special purchases
Donors are individuals, foundations, corporations

11. Concession Stands Candy Machines Bake Sale School Dance
Football Raffle
Ice Cream Social
Pancake Breakfast
Business Opening
Stadium Seats
Split -the-Pot
Coffee Sales
Gift Wrapping
Coin Challenge
Restaurant Night
Handouts

12. Give Days
Many local community foundations and United Ways are now sponsoring Give Days.
Chapters usually receive matching funds for donations made on a certain day.
More marketing = more funds for your chapter!

13. Stewardship and Recognition
STEWARDSHIP: process of caring for and protecting your philanthropic support – gifts and donors who give them in a way that responds to the donor’s expectations and respects the act of giving
Donors want to feel appreciated
Always say thank you in a timely manner
Stewardship is the key to getting the second and subsequent gifts.
Stewardship creates loyalty.
Helps donors feel good about giving

14. Planning a Special Event
Invite your guests!
6-8 weeks for formal events
4 weeks for informal events
Confirm Attendees &
Train Volunteers
Get a Committee together 60 90 30
Set a date for the event.
Must have insurance approval! 45
Set a PR Plan
Initial Press Release
Pre-event Promotion
Print Materials
Post Event Press Release
Set your
Safety Plan
Sample safety plan in Walk Handbook 10 80
Wrap-Up
-Post-event press release Thank You Notes
-Report to Central Office Attendee/Volunteer feedback

15. TeamMates Special Events Guide
Special event dates must be submitted to the TeamMates Central Office by March of each year via Excel document.
Any events that arise after March 1 need to be submitted 90 days in advance via Special Events Request Form.
No event is approved until you have received written permission from TeamMates Central Office.
Pass out Dos and Don’ts. Discuss guide and submission form. Survey Monkey prior to April 1.

16. Gross proceeds may not exceed $5,000 (# of tickets x ticket price)
Raffles:
Gross proceeds may not exceed $5,000 (# of tickets x ticket price)
Cannot apply discounts (6 tickets for $5) when determining the gross proceeds
Must sell at least ten tickets
At least 80% of the prizes must be merchandise

17. Auctions Involve Sales Tax
TeamMates needs to collect sales tax as we are acting as a retailer
Item is sold at above fair market value (FMV), sales tax is only collected on the FMV
Gift certificates are not subject to sales tax
The sales tax is included in the amount paid for the item
The amount paid above the FMV is a contribution
Example: $30 item sells for $45
$30 x .07 = $2 sales tax paid to State of Nebraska
Donation amount is $13
*Chapter is responsible for sales tax, central office files return monthly

18. Sales and Use Tax TeamMates is a 501(c)(3)
We are NOT exempt from sales tax
We must pay sales tax on all purchases
Invoices not including sales tax must have sales tax added
If a purchase is made through an exempt organization (such as a school), Use tax must be paid to the state of Nebraska
Chapter is responsible for Sales and Use tax
Central office files return monthly

19. Stewardship and Recognition
RECOGNITION: the final step in the development process, recognizing the support of the donor in a public or private way, depending on the desires and wishes of the donor.
Notify TeamMates Central Office of all gifts received.
Tax Acknowledgement letter sent through Central Office
Recognized in TeamMates Annual Report
Send note of thanks from local chapter – NO Tax Statement
Provide naming opportunities –
John Doe Memorial Walk
Susie Smith Chapter Scholarship
Recognize sponsors on t-shirts, print materials, in local papers during public programs.
Spell and list names correctly!

20. Be a Gold Standard chapter

21. Bank at one of the 5 preferred bank
Report any bank transactions and turn donations in a timely manner to the Central Office
Stay up to date with transitions

22. Ensure your chapter is well funded at all times
Ensure that all events throughout the year have been turned into the Central Office so they are included on the insurance policy
ASK QUESTIONS

23. People to know CFO Administrative Assistant
Julie Wente
Administrative Assistant
Galye Norris
Events Coordinator & Accounting
Steph Pravecek