1. Guide to Accessible PowerPoint
Version 1.2 – June 2016

2. Contents Purpose This template Creating sections Hyperlinking Images
Table
Text boxes
Animations
Alternative outputs
Accessibility checker

3. Purpose Focus on key points and topic headings
Preference for visual learning
Benefits short terms memory by staggered information
Work through internal hyperlinks (alternative navigation)
Access different levels of detail in the notes field
Clarify complex content with audio, video and animation
Paced delivery
Access to support different material
Availability and transferability
Capture learner responses

4. This template (Colour)
Select from existing slide layouts
Contrasting colours: Dark blue text on light cream is optimum for background
Check room lighting (light room – dark text and vice versa)
For dark backgrounds use bold text
Use the Notes field liberally
Use Sans Serif font with lots of white space
Use alt text, descriptions or captions for images and tables
Built-in layouts flow with screen reader
May be consider having two themes, one for light room and one for dark room

5. Title (40pt) Level one 32pt Level two 30 pt Level three 26 pt
Level four 22 pt
Level five (smallest font size) 18 pt
Sometimes when titles are long, there may be need to do some adjustments. Ensure your font sizes are no smaller that 18pt.

6. Structure: Creating Sections
Create Section that separates slides
This is similar to table of contents
Right clicking between slides to create/rename them

7. Hyperlinking Create menus and hyperlink internally Link externally
Use ScreenTips to explain the reason for the hyperlink
Short-term memory; dyslexia; everyone in long documents;

8. Images
Select image >right click > Format Picture > Add Alt Text (title) and Description (for describing the image content)
If there are several images, use Home > Arrange to arrange reading order

9. Using Colours
Always accompany colour coding with text (in white if red or green)
Red
Amber
Green

10. Tables Select Table Right click >Format Shape > Write Alt text
Name
Grade
Tom 50
David 55
Sarah
Amy 60

11. Text boxes - 1: Can you type while presenting?
Ensure the Developer Tab is activated.
Click on Quick Access Tool bar
Select More Commands
Choose All Tabs from commands
Select and add the Developer

12. Text boxes - 2: Can you type while presenting?
Draw Text Box
Right Click or properties and Set multiline and WordWrap as True

13. Animations Line by line text - provides information in chunks
Animation in stages - builds the concept
Transition of slides can be distracting to some learners

14. Alternative outputs Slides: for simple slideshow
Handouts: 1-9 slides per page to write notes on side
helps those with poor note taking skills
Helps those who have difficulty listening + reading screen + taking notes
Notes pages: Useful exemplifications
Outline View: For those who prefer structured text over visuals
This is from a learner perspective

15. Accessibility checker
Go to File (On ribbon) >Check for Issues > Check Accessibility
Fix as reported