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Administrator’s Academy

Published byAmanda Curtis Modified over 7 years ago

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Presentation on theme: "Administrator’s Academy"— Presentation transcript:

1 Administrator’s Academy
Accounting Presented by: Pablo Bazaldua, Finance Director

2 Agenda Updated! Student Activity Manual New! Receiving Online
Upcoming Trainings Accounts Payable Calendar Accounting Contact Information

3 Student Activity Manual
Provides guidance for managing activity funds Defines roles and responsibilities Details activity fund components Student Activity Forms within manual Available on the Accounting Website!

4 What is Receiving Online?
Receive Ordered Materials is a function that is used to record the receipt of purchase order items. You may enter partial or full shipments. eFinancePlus: Received Ordered Materials

5 Receiving Online Facts
Receiving online will replace the signed requestor copy of the purchase orders Purchase Order Clerks and Secretary’s are responsible for all items received at their respective campus/departments. Packing slips will no longer need to be submitted to the Accounting Department

6 Exceptions Travel (Original Receipts Required) Open Purchase Orders
Receiving online cannot be used in the following scenarios: Travel (Original Receipts Required) Open Purchase Orders Special Services (MAC/SHARS Providers)

7 Received Ordered Materials
eFinancePlus Menu Path: Purchasing > Entry & Processing > Miscellaneous > Receive Ordered Materials

8 Wednesday, August 23, 2017 (half day)
Upcoming Trainings Secretary & Purchase Order Clerk Training Wednesday, August 23, 2017 (half day) Receiving Online Student Activity Manual Fixed Assets Kronos WebSTS Annual Sponsor Meeting Tuesday, August 29, 2017 Campus fundraiser must be approved prior to beginning any selling. Each fundraiser must state the purpose, date's and estimated profit. Form can be found on website.

9 Accounts Payable Submit documentation to accounts payable at least 10 days prior to the payment being issued. Please allow adequate time for the Accounting Department to process payments. Accounting office forms can be found on our website!

10 Accounts Payable Calendar

11 Accounting Contact Information Stephanie De Los Santos, Accounting Coordinator (ext. 5047) Eva Longoria, Accountant (ext. 5046) Belinda Mendez, Accountant (ext. 5045) Maritza Barreto, Accounts Payable Clerk (ext. 5044) Desirea Lindsay, Accounts Payable Clerk (ext. 5043) Blanca Lopez, Accounts Payable Clerk (ext. 5042) Lisa Soriano, Accounts Payable Clerk (ext. 5041)

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