1. Business Keyboarding Computer Applications in Business Ms. Stevenson
Parts of a Letter

2. Format Rules
One inch margins on all sides

3. Format rules Left align the text of a business letter BLOCK LETTER
902 Hadden Ave.
Camden, NJ
January 19, 2005
Mr. Paul G. Bennett, Manager
Foxcraft & Courtney, Inc.
29588 Market Street
Darby, PA
Dear Mr. Bennett
We are delighted that you have accepted our invitation to speak at the dinner conference
of our Work Experience Club on Friday, the 29th. At this conference we hope to have present all club members and at least one representative from each company in which these members work.
The first topic you listed will be quite appropriate. We shall therefore announce your
topic as “Experience: The Best Teacher.”
BLOCK LETTER
STYLE

4. Format rules
Only press Enter at the end of each paragraph or when you need to finish a line (¶)
Text wrap

5. Format rules
Do not indent at the beginning of a paragraph in a business letter.
902 Hadden Ave.
Camden, NJ
January 19, 2005
Mr. Paul G. Bennett, Manager
Foxcraft & Courtney, Inc.
29588 Market Street
Darby, PA
Dear Mr. Bennett
We are delighted that you have accepted our invitation to speak at the dinner conference
of our Work Experience Club on Friday, the 29th. At this conference we hope to have present all club members and at least one representative from each company in which these members work.
The first topic you listed will be quite appropriate. We shall therefore announce your
topic as “Experience: The Best Teacher.”

6. A letter usually includes the following parts:
The heading of the letter usually includes the Sender’s address and date at the top of the letter.
902 Hadden Ave.
Camden, NJ
January 19, 2005
Mr. Paul G. Bennett, Manager
Foxcraft & Courtney, Inc.
29588 Market Street
Darby, PA
Dear Mr. Bennett
We are delighted that you have accepted our invitation to speak at the dinner conference
of our Work Experience Club on Friday, the 29th. At this conference we hope to have present all club members and at least one representative from each company in which these members work.

7. Business letter formats
The inside address includes the name and the company’s name and address of the person who will get the letter (Recipient).
902 Hadden Ave.
Camden, NJ
January 19, 2005
Mr. Paul G. Bennett, Manager
Foxcraft & Courtney, Inc.
29588 Market Street
Darby, PA
Dear Mr. Bennett:
We are delighted that you have accepted our invitation to speak at the dinner conference
of our Work Experience Club on Friday, the 29th. At this conference we hope to have present all club members and at least one representative from each company in which these members work.

8. Letter Formats
The greeting or salutation is the opening like Dear Mom followed by a comma for a friendly letter or a colon for a business letter.
902 Hadden Ave.
Camden, NJ
January 19, 2005
Mr. Paul G. Bennett, Manager
Foxcraft & Courtney, Inc.
29588 Market Street
Darby, PA
Dear Mr. Bennett:
We are delighted that you have accepted our invitation to speak at the dinner conference
of our Work Experience Club on Friday, the 29th. At this conference we hope to have present all club members and at least one representative from each company in which these members work.

9. Letter formats
The body is the heart of the letter. This is where you write your message. Remember to keep your writing clear and easy to read. Write for your reader!
Mr. Paul G. Bennett, Manager
Foxcraft & Courtney, Inc.
29588 Market Street
Darby, PA
Dear Mr. Bennett
We are delighted that you have accepted our invitation to speak at the dinner conference
of our Work Experience Club on Friday, the 29th. At this conference we hope to have present all club members and at least one representative from each company in which these members work.

10. Letter formats
The closing is the ending of your letter. It includes the signature. Leave 4 blank lines where you will sign your name at the end of the letter under a closing word such as Sincerely followed by a comma.

11. Online letter resources
Excellent resource for more about formatting business letters:

12. Address Abbreviations
Here are some common abbreviations that you may need to use when you have small spaces to write a word.
• N. = north • S. = south • E. = east • W. = west • St. = street • Ave. = avenue • Blvd. = boulevard • Rd. = road • Dr. = drive • Ln. = lane • Cr. = circle • XING = crossing • Hwy. = highway • I = interstate