1. Bialystok, Poland 30th May – 3rd June 2016.
Transnational Project Meeting 2.
Bialystok, Poland 30th May – 3rd June 2016.

2. Participants: Coordinator Institution: Partner Institutions:
Ajkai Bródy Imre Gimnázium, Hungary
Partner Institutions:
Liceo Ginnasio Statale " M. Buratti” , Viterbo, Italy
IV Liceum Ogolnoksztalcace im. C. K. Norwida w Bialymstoku, Bialystok, Poland
Jaso Ikastola, S.COOP.LTDA, Pamplona, Spain
CVO, Comenius College, Rotterdam, The Netherlands
Bagcilar Barbaros Anadolu Lisesi, Bagcilar, Istanbul, Turkey

3. Evaluation of the 1st project year

4. TPM, Bialystok Minutes of the meeting (Beata from Hungary)
Financial support of the project:
The total grant of the project is the same as applied.
It may be different how the NA-s in different countries transfer the money to the participants, in Hungary :
40% of the support granted arrived at the time of signing the contract (October 2015.)
40% arrived in April 2016.
20% after the final report is accepted (but should be pre-financed by the school’s maintainer) before the end of the project (31st August 2017).
Partners?

5. TPM, Bialystok 3. Fiancial management of the project:
Different in partner countries, each partner has to follow
the procedure local authorities require.
In Hungary: Invoices for management and implementation
Meetings: scholarship for teachers (36 mobilities altogether)
Important to prove to be present at the meeting:
Letter of invitation
Certificate of Attendance
Travel documents
Travel reports
List of Participants
Partners?

6. TPM, Bialystok Organising local project activities Hungary:’s practice
We formed an Erasmus team with a core of 20 students (most motivated, would like to improve their English and ICT competencies, would like to travel and host their peers),
They worked in groups of 4 : five groups – 5 partner countries. They chose a name (a famous person from their partner country).
The team met every Friday (from 2 p.m. to 3 p.m.) with an English and sometimes an IT teacher.
They worked out a schedule for each session: in the first few weeks until the first exchange of students they studied different sites supporting English language studies. E.g.
youtube videos, google surveys, etc.
The teachers took turns, recorded the topics and students who were absent.
Experiences of partners?

7. TPM, Bialystok Organising project activities:
After the meetings (The Netherlands and Italy) participating
students prepared a presentation (PPT and Prezi) about their
experiences and taught their peers what they had studied:
Madmagz, flyers, prezi, powtoon
Examples:
madmagz about our school
about the meeting in Viterbo
Using prezi:
Experiences of partners?

8. TPM, Bialystok
REPORTS
At the end of the first project year there will be a shorter report (Progress Report). Last week we received a call to fill in Mobility tools + (just ready) about the mobilities which happened untill the end of April. Deadline: end of June 2016.
The final report is to be written together at the final TPM (Rotterdam), but only the coordinator school has to hand it in.
Partners?

9. TPM, Bia lystok Final Report:
We were informed about some parts of it - Mobility Tools+
The Hungarian NA is organising a meeting about its details next spring only.
At present it’s an excel chart which is for collecting the information about all mobilities (participants and financial info)
Each partner should fill it in with the information about its own mobilities and send it to the NA in the given country
(sorry for asking info from you, I thought it should be filled in by the coordinator for all meetings – though the info is needed in the list of participants)

10. TPM, Bialystok Final Report (in 60 days after the end of the project):
+ VALOR (Dissemination Platform for project results)
As a part of the final report we’ll have upload the summary of the project and the products of the project (common or special) – partners will get an how to reach it.
It’s important to have some common products at each meeting or each partner should produce some special products in which they use the improvements of the meetings.
e.g. In Rotterdam the students learnt how to edit e-magazines (madmagz) and prepared a common product (Poland uploaded it). After returning home our students disseminated their new skills among their peers and published a new e-magazine about our school.
In Viterbo they produced 4 e-magazines about the sights of the town and prepared some flyers as well (thanks to Mario for uploading them).
In the next meetings we should also teach them some new applications and upload the product of the workshops.

11. TPM, Bialystok Final Report
Besides the project products there will be a report to be written about the implementation of the project. The evaluation of the project report by experts is important:
Maximum points: 100
Weak results: points (-25% of the funding)
25-40 points (-50% of the funding)
under 25 points (-75% of the funding)

12. TPM, Bialystok Dissemination of the project:
School’s website: Erasmus logo
It’s a great help to write the final report and we can also refer to it in different reports and summaries (
In the newsletter on the wepage
School paper (if there is any)
Local or regional papers :Ajkai Szó (community weekly) and Napló (regional daily) and local television
Educational authorities
Partner’s examples?

13. TPM, Bialystok Dissemination plan of the project
Dissemination Plan of Project "Integrating ICT into Foreign Language Studies"
Goals?
Target audience?
What?
When?
Means of Media?
Responsibility?
Expenses?
Results?
Own Institution
Providing information
teachers, students, parents
experiences, evaluation
In 2 weeks after the event
Sulisok(k), webpage, school reports
coordinator, participants of meetings
articles
Educational Authorities
Employees of the authority
Written report about meetings
Teachers at the meetings
report
Local Media
Citizens of Ajka
Ajkai Szó, AVTV
articles, reports
Media in the Region
Citizens of Veszprém County
Napló (daily paper)

14. TPM, Bialystok Monitoring and evaluation of the project:
Way of communication:
Weebly website doesn’t really work (some tutoring should have been given)
Facebook groups for teachers /for students
We have our extra Facebook group for students and teachers in Hungary
EVERY PARTNER SHOULD FOLLOW REQUESTS, SURVEYS, EVALUATIONS, ESPECIALLY BEFORE MEETINGS!
Evaluation: each partner should take it seriously, it can be the reason of rejecting the final report. Important: giving a DEADLINE for evaluation. It’s the responsibility of the organiser.
We evaluated the training in Hungary:
I could use its basic version only : the results can’t be saved or printed (I could use the print screen function only). It’s good for trainings but too complicated and unnecessary for students’ exchange.

15. TPM, Bialystok Evaluation: Students’ Exchange:
In Rotterdam - Nick’s Survey Monkey for students and teachers was correct, not too complicated and informative. To be able to make a comparison we should use more or less the same way of evalutaion. We could also study the results. The organiser of the next meeting should use the experiences.
In Viterbo – Chiara and her team also uploaded a similar survey, sorry for the delay to fill it in. There remained some participants who haven’t done it or did it vice versa.
We should start spreading the evaluation tools about one week after the meeting and give about 10 days (the maximum) to fill it in.
Towards the end of the project we should also make an evaluation sheet for PARENTS.
Any other suggestions?

16. TPM, Bialystok Monitoring the impact of the project:
On teachers in Hungary
Events:
Staff training
Smartboard Training in the language lab
Weekly classroom practice with students involved in Erasmus+
Monitoring?
The impact on students:
The students who take part directly in the project (20 students) + volunteers
have a weekly ICT involved language practice, they can show their peers what they have studied .
They write a PORTFOLIO of their studies in 3 categories. They send it in a Google survey form every 3 months. The 3 categories (which we agreed on in Viterbo) are:
Language skills
ICT skills
Intercultural studies

17. TPM, Bialystok One example: 2016. március skills in the given field.
Your Name:
Barnabás Geri
Language skills (e.g. vocabulary, reading, writing, use of English, listening, speaking)
Reading: The Colosseum, The Statue of Liberty
Listening skills: New Year's Day in Japan
Reading skills: The effects of stress, Use of English: grammar test
Listening comprehension: Born to learn, Use of English: Reported Speech, vocabulary; money
Presentation, Descreption: Our school
Ict skills (e.g. presentation techniques, on-line exercises, apps, etc.)
Kahoot.it, e-reading.com
YOUTUBE.COM
5percangol.hu
Powntoon
E-Magazine: Madmagz
Inter-cultural skills (e.g. national holidays of partners)
New Year's Eve and New Year's Day traditions
Beating stress
The Netherlands, Rotterdam, Amsterdam
Common European Features
skills in the given field.
2016. március
One example:

18. TPM, Bialystok Short Term Students’ Exchange
Number of participants: 4 students + 2 teachers
Agreed and granted numbers (?)
Hosts’ responsibility
Logistics (recommendations on the journey – flights and local transport) and preparing the schedule + agenda and sending it to the partners 2 weeks before the meeting . It’s important also because of the parents . The expenses of trips should be paid by the guests. The plan of costs also important (especially if it is not in Euro).
Expenses: the hosts organise the meetings, families host (accommodation, food) students, teachers pay their own expenses, guests pay for trips, cultural programs.
Discussion: we informed the parents that they should provide food for their guests (in the morning and evening at home, during the day sometimes packed lunch, sometimes at the school canteen depending on the program)
Activities at school: a name card is great help

19. TPM, Bialystok Short Term Students’ Exchange
Length: 7 days (travelling included – Hungarian NA)
5 days at school is the minimum length
Morning activities: we should teach students something new which they can utilize in their future studies also in their language learning activities. We have to produce some products (VALOR) as a result of these activities.
The Netherlands: madmagz, powtoon. We have the e-magazine the Polish team has finished and uploaded on Facebook. Powtoon? Coming home they taught their peers how to use them and produced further documents (an e-magazine about our school and Powtoon documents as well). Bródy News
Italy: they went on with madmagz and produced 4 e-magazines uploaded. They also made some flyers, prezi, Mario uploaded it.
HOSTS SHOULD UPLOAD THE PRODUCTS TO HAVE IT ON FACEBOOK

20. TPM, Bialystok Short Term Students’ Exchange
After discussing the experiences of the first project year we plan to talk about the activities of the second year (Hungary, Spain, Turkey and Poland)
Experiences of the countries already organised Students’ Exchange?
Positive and negative outcomes (What should we change in any aspects of future visits?)

21. PLANNING THE 2ND PROJECT YEAR
TPM, Bialystok
PLANNING THE 2ND PROJECT YEAR

22. TPM, Bialystok Planning the Second Project Year Timing:
Short term students’exchanges:
Hungary (planned – September 2016)
suggested: 2nd - 8th October 2016.
Spain (planned – December 2016)
suggested:
Turkey (planned: February 2017)
Poland (planned – April 2017)
TPM
The Netherlands (planned – May 2017)

23. TPM, Bialystok The program of the meeting in Hungary:
Planning the Second Project Year
The program of the meeting in Hungary:
Concept: study trip related program in English
Using ICT tools: tasks for the next day
In the mornings:
8.00 – 9.00 finishing the tasks
: preparing for the next trip
Lunch break
Trips

24. Planning the Second Project Year
Plans for the Students'Exchange in Hungary (October/2016): Study trip related ICT integrated language studies
Monday
Tuesday
Wednesday
Thursday
Friday
Teachers responsible
Szilvia Pegánné Göntér, Ágnes Jákliné Tilhof
Kersnerné Trombitás Judit Liska Bálint
Beáta Mecsekiné Bors
Szabó-Német Adrienn-Benczéné Stromajer Anita
TRIP to Budapest
ICT Room activities working on the tasks from the previous day
1st period:
Greeting A short tour round the school Introduction of Redmenta
Sümeg with Kahoot
Veszprém: American Corner and PE: Cultures of English Speaking countries (USA and Australia)TABLETS
ZOO with Animoto (video maker)
BREAK
Cs Molnár Lászlóné Kerstin Süle Péter
Szilvia Gellénné Káldi, Viktória Takács
2nd period:
Workshop: Redmenta (making a test about Budapest (next day's program) for an other team.
Devecser (red sludge disaster) Publisher
Lego Robot
Lunch break:
Lunch
Packed lunch
Afternoon program:
Ajka Tour with photos
Trip to Devecser and Sümeg with Dinner
Tour in Veszprém, Zoo and Tihany
Farewell program
Planning the Second Project Year

25. TPM, Bialystok Planning the Second Project Year Topics of the meetings
Spain
Turkey
Poland
Trips, extra activities of the meetings

26. TPM, Bialystok E-mails of partner coordinators: Hungary:or
From July 2016:
Spain:
The Netherlands:
Poland
Italy:
Turkey:
Any changes should be reported to your Na and corrected on your ECAS platform.