1. Obligation Adjustment Reporting System (OARS)
What is OARS?
It is the current system to request authority for an Upward Obligation Adjustment (UOA).
You can locate the system to request access at the following URL:
With the current system a 2875 is not needed
When is a UOA required?
When there is a bona fide need to obligate/expense expired funds
When there is a bona fide need to obligate/expense current year funds for a canceled fund must pay invoice
When you need to obligate funds that are held in contingent liability for an award/incentive fee, request for equitable adjustment, etc., that have expired

2. Obligation Adjustment Reporting System (OARS) (cont.)
How long does it take to get an OARS request approved?
It depends on the amount and how far up the chain it has to go for final approval
It depends on the requirements of your organization and the routing process
The more stops it makes the longer it takes
What types of documentation are needed to support the request?
All that is needed for current for canceled requests is the documentation that is received from the DFAS DMACT Team and a the most recent mod that established the CLIN/ACRN where the funds are canceled

3. Obligation Adjustment Reporting System (OARS) (cont.)
Award/Incentive Fees should be documented by an Fee Determining Official signed memo that provides the contract number and the amount approved
If the Award/Incentive Fee is funded by multiple ACRNs then there must be a spreadsheet that provides a break-out of how much of the fee is funded by each ACRN
Always clearly identify the Contingent Liability (CLIA) Document Number with the FSR/PSR/DSR and the amount being held as a CLIA
No matter the reason for the request there must be documentation provided that substantiates the amount of funds that you are requesting in the OARS document
Do not round your amounts – This only creates problems for getting funds deobligated

4. Obligation Adjustment Reporting System (OARS) (cont.)
If a contract, you should always include a copy of the contract mod that established the CLIN/ACRN where the additional funding is needed
Always provide more not less
What are some of the common mistakes made on OARS requests?
The contract/document number is the complete document number where your obligation sits, i.e. FA862017C0001; FA868117F0001, F1TEDG7010G001, etc
The total obligated amount on the Contract/Document, i.e. total amount obligated on the complete contract. You should be able to find this on the most current mod of the contract, but if not you can always find in Shared Data Warehouse (SDW) under the Funding Abstract Menu
What regulation governs the UOA requirements?
AFI V1, Chapter 6 – Expired and Canceled Appropriations

5. Obligation Adjustment Reporting System (OARS) (cont.)
The total obligated amount on the Contract/Document, i.e. total amount obligated on the complete contract. You should be able to find this on the most current mod of the contract, but if not you can always find in Shared Data Warehouse (SDW) under the Funding Abstract Menu
Failure to route a request for additional funding for a contract through the contracting officer on the contract for their review/comments
Contracting Officer comments do not agree with the type of OARS selected – Category 1 – Ordinary or Category 2 – Within Scope
What regulation governs the UOA requirements?
AFI V1, Chapter 6 – Expired and Canceled Appropriations
This instruction is quite detailed and if reviewed every OARS becomes easier