1. 2011 Annual Region 1 Conference
REAL ID Update
EVVE Nationwide Update
Rose Trasatti Heim
NAPHSIS EVVE Project Manager
2011 Annual Region 1 Conference
July 20, 2011

2. Who is NAPHSIS?
National Association for Public Health Statistics and Information Systems
Formed in 1933
Association of state health statistics and vital records agencies in 57 jurisdictions
Mission: Provide national leadership and advocacy on behalf of its members to ensure the quality, security, confidentiality and utility of vital records and health statistics, as well as their integral role within health information systems, for monitoring and improving public health.

3. What is EVVE? Electronic Verification of Vital Events
Remote message based query system for birth and death records
Authorized users have a single interface to generate a query to any participating vital records agency throughout the country
Verifications
Certifications

4. What are the Benefits of EVVE?
Protects against potential fraudulent activities
Improves customer service by facilitating rapid access to accurate and verifiable vital record data
Supports the future of business between the vital records offices and EVVE users
Safeguards the confidentiality of data
Offers a secure mechanism for communication between agencies and vital records offices
Integrates easily with current legacy systems
User friendly internet-based interface also available
Pilot Developed in cooperation with SSA in 2002
Pilot Operational August 2002 – September 2010
Multiple EVVE User Agencies and Vital Records Offices participating
Nationwide System Enhancements commenced in 2009 for Real ID requirements
Nationwide System Transition in October 2010
Migrated current EVVE users to nationwide EVVE system
Continue rollout of EVVE to all 57 vital records jurisdictions by mid-2011

5. EVVE Query Process AAMVA Gateway 3a. BC Query Request (UNI)
3b. BC Query Request (XML)
AAMVA Gateway
8b. BC Query Response (UNI)
8a. BC Query Response (XML)
EVVE HUB
3. BC Query Request
8. BC Query Response
2. Clerk/Applicant processes application
Clerk/applicant enters application info
Clerk /applicant enters birth information
EVVE-ui
Within legacy application
4. BC Query Request
Enrollment Applicant with a Birth Certificate (EVVE verification query)
7. EVVE query response
(match or no-match)
VR SERVER
EVVE-SI Module
Log File
6. SQL results
5. SQL query statements
VR EVVE
Data Base
Vital Records Agency No-Match Analysis

6. Birth Query Verification Request
Required Fields
First Name
Last Name
Date of Birth
Jurisdiction of Birth
Date Filed or File Number
Optional Fields
Middle Name
Generational ID

7. EVVE Query Logic Queries for an exact match
If no exact match then EVVE executes alternate queries
Return Codes
Match
Will indicate person deceased if birth record marked
No-Match on one required field
Provides helpful hint
No-Match on more than one required field
Multiple Matches
Other (time out, no data for that year, etc.)

8. DHS Funding NAPHSIS received monies to implement EVVE nationwide
Funding available through June 2012
Enhance/upgrade the EVVE system
Conduct independent certification and accreditation of EVVE system
Implement EVVE in 57 jurisdictions
Procure Data Analysis Tool

9. EVVE System Enhancements/ Upgrades
Rolled out EVVE 2.0 in October 2010
Incorporates National Pricing Model
Improved management, performance, and audit reporting
Built-in alerts and notifications
Enhanced user, agency, jurisdiction management features
Roles based menu privileges
Supports batch processing, broadcast queries
Separate backup hosting site for EVVE hub

10. Certification and Accreditation
Independent C&A process
NIST Moderate Level Security Requirements
Developed 17 required security policies and procedures
On-site security reviews of EVVE main and back-up hosting facilities and infrastructure
EVVE code review
Certification valid for three years

11. EVVE Implementation – June 2011
Alaska
Washington
Montana
North Dakota
Maine
Minnesota
Oregon VT
New York City
Wisconsin NH
Idaho
South Dakota MA
Michigan
New York
Wyoming CT RI
Nebraska
Iowa
Pennsylvania NJ
Nevada
Indiana
Ohio
Utah DE
Illinois
Colorado WV MD
Kansas
Missouri
Virginia
California DC
Kentucky
N. Carolina
Tennessee
Northern Mariana Islands
Arizona
New Mexico
Oklahoma
Arkansas
S. Carolina MS
Georgia
Alabama
Guam
Texas LA
Hawaii
Florida
American Samoa
On-line with EVVE (34)
Implementation in progress (6)
Puerto Rico
U.S. Virgin Islands

12. Data Analysis Tool Completed data analysis in 22 jurisdictions to-date
EVVE birth data fields analyzed to identify potential anomalies that may impact EVVE match rates
What to do with results?
Jurisdiction can evaluate necessary data cleanup efforts, plans, resources needed (staff, money)
EVVE vendor may be able to modify query configuration rules
NAPHSIS can recommend additional training to users
NAPHSIS can provide additional guidance in the EVVE Desk Guide

13. EVVE Desk Guide
NAPHSIS created this EVVE Desk Guide to provide authorized EVVE users with helpful hints on how to query using EVVE. The information in this guide should be treated as confidential and not shared with individuals that are not authorized to use EVVE.
 Alabama (1930)
Birth verifications can be requested beginning with 1930.
Birth certifications can be requested beginning with 1995.
Verification query requests require transmission of the state file number (SFN)
The SFN is located in the upper right hand corner of the certificate
Delayed births, amended/changed records and foreign born certificates are in the EVVE database

14. EVVE Agency Users Social Security Administration
Department of State – Passport Services Fraud Prevention Managers
Office of Personnel Management
Medicaid Offices
Minnesota, Mississippi, Washington, South Dakota, Mississippi District Health Offices
Army National Guard
In discussions with additional user groups

15. EVVE/EVVER Pilot DMVs – IA, ND, SD VRAs – IA, ND, SD, MN, MO, MT
Pilot duration – 7 years
VRA Session Match Rate (Jan 1, 2011 – April 30, 2011)
IOWA 72%
MINNESOTA 92%
MISSOURI 75%
MONTANA 93%
NORTH DAKOTA 94%
SOUTH DAKOTA 94%          

16. Next Steps/Challenges
Complete installation & data analysis in remaining VRAs
Work with DHS, DIVS, AAMVA to support DMV usage of EVVE
Address EVVE concerns raised by DIVS Committee
VRA birth data quality
How to handle no matches
National Pricing Model
Established by EVVE Advisory Committee in 2007 (NAPHSIS, AAMVA, DHS, DOS, SSA, CMS, NCHS)
Tiered pricing based on volume
Multi-component fee model
NAPHSIS suggestions we have discussed with DIVS Committee
DMV user training for more accurate query data entry
Working with VRAs to identify resources to improve birth data
More methodical process for handling no matches
Explore concept of potential agreements between VRAs and DMVs to reduce costs and fraudulent issuance of documents (DL/ID card, Birth Certificate)

17. Contact Information
Rose Trasatti Heim EVVE Project Manager NAPHSIS Headquarters 962 Wayne Avenue, Suite 701 Silver Spring, MD (301)