1. Minutes of meeting

2. Amendment
A proposal to alter a motion by adding or deleting words
Quorum
The minimum number of persons who must be in attendance to constitute a meeting
Ad hoc
Appointed to carry out one particular piece of work
Adjournment
Postponing the meeting because of lack of time or as further discussion needs to happen later
Motion
A question or a proposal – which when passed (approved) becomes a resolution.

3. Minutes usually include:
 Meeting minutes are the written or recorded documentation that is used to inform attendees and non-attendees of the happenings during the meeting.
Minutes usually include:
Names of the participants
The agenda items covered
Decisions made by the participants
The committed follow-up actions & due dates

4. Sample Meeting Minutes
DATE :
Attendees Present:
Absent:
Approval of Minutes:
Motion, Vote, Resolved.
Reports E.g. - Treasurer's report Given by ______
Management report given by_____
Association’s records.
Collections report.
Business: Normally includes motions, votes & resolutions.
Meeting adjourned at ________

5. Steps: 1) Bring a notebook or laptop with you
2) Distribute a single piece of paper formatted for names and contact
information before the meeting.
3) Write down the time the meeting begins.
4) Read the agenda
5) Read the Draft Minutes from the previous meeting
6) Record any old business remaining from previous meetings

6. 7) Record new business.
8) Note who makes motions, seconds motions, and whether or not they passed or failed.
9) Note what time the meeting adjourned
10) Leave out unimportant details
11) Type up the minutes
12) Distribute your draft

7. Minutes, also known as protocols or, informally, notes, are the instant written record of a meeting.

8. Activity
Lets write the minutes for this session as a practice keeping in mind the sample meeting minutes & the steps for writing the minutes as discussed earlier.
HOME -ASSIGNMENT
1)Give synonym: Decisions  
2) Give antonym: unimportant  
3) Give meaning :  
a) agenda b) participants  c) protocols d) Adjournment
4) Make a sentence using the following words/phrases:
a) non-attendees b) Ad hoc  c) follow-up  

9. Reviewed By
Reviewed On
Comments / Changes Made
Vidyesh
N.A