1. Orcid ids in funder workflows
Josh Brown
Director of Partnerships
orcid.org/
Nobuko Miyairi
Regional Director, Asia Pacific
Arms pre-conference workshop, wellington, Nz | 26 september 2017

2. What is ORCID? An identifier for researchers A registry
A set of standard procedures for connecting researchers to their affiliations and activities
A committed community building connectors
An international-scale open research effort

3. ORCID’s vision is a world where
all who participate in research, scholarship, and innovation are uniquely identified
and connected to their contributions and affiliations across time, disciplines, and borders.

4. These connections matter because research progress is based on the communication of ideas – between individuals, and organizations – and research credit and careers are built on the quality and success of those communications.

5. interoperability
Enter once reuse often

6. ORCID is OPT-in ORCID is an opt-in system
Researchers own and control their record
An ORCID record is portable and travels with its owner throughout their career

7. The ORCID COMMUNITY Over 3.8 million researchers
741 members from 39 countries, including national consortia in Australia, Belgium, Canada. Denmark, Finland, Germany, Italy, the Netherlands, New Zealand, Taiwan, the UK and 4 regional consortia in the US
Over 550 integrations in each sector of the research community

8. ORCID QUIZ!

9. The use of ORCID is free of charge for individual users.
Question 1
The use of ORCID is free of charge for individual users.
YES

10. Our Principles

11. You can create an ORCID account even if you are not a researcher.
Question 2
You can create an ORCID account even if you are not a researcher.
YES

12. Open
Researcher &
Contributor ID

13. Question 3
You can keep sensitive information such as your birth date and credit card numbers securely in your ORCID record. NO

14. https://orcid.org/about/trust/control

15. All the information on your ORCID record is publicly viewable.
Question 4
All the information on your ORCID record is publicly viewable. NO

16. Control your Privacy
Each item in your ORCID Record has a privacy setting, which you can set yourself
Public
Accessible by anyone
Limited
Accessible by Account Owner + Trusted Organization(s)
private
Accessible by Account Owner only

17. Question 5
You can ask another ORCID user to manage your ORCID record on your behalf.
YES

18. ACCOUNT SETTINGS

19. Question 6
You can keep your old addresses in your ORCID record, even if you no longer have access to those s.
YES

21. You can manually add grants and funding awards to your ORCID record.
Question 7
You can manually add grants and funding awards to your ORCID record.
YES

23. Question 8
ORCID is a not-for-profit organization, sustained by fees from our member organizations.
YES

25. Organizations can create and assign ORCID iDs to their employees.
Question 9
Organizations can create and assign ORCID iDs to their employees. NO

26. Question 10
Universities can populate their faculty bio and past publications into their ORCID records using ORCID Public API. NO

27. ORCID member organizations
Researcher
ORCID record
Basic information
Name
addresses　　　　　　etc.
Account settings
Biography, Education, Affiliation
Research activities
Publication
Peer review
Patents
Grants　　etc.
xxxx-xxxx-xxxx-xxxx
Register & Manage ORCID record
Permissions to use ORCID record
ORCID Member API
Add & update activities
ORCID member organizations

28. Funders and orcid

29. PARTICIPATING Funders
National funding agencies are using ORCID in their grants management systems including the National Institutes of Health (US), National Science Foundation (US), National Research Foundation (ZA), National Institutes of Health Research and Research Councils UK, and the National Health and Medical Research Council (Australia).

30. WHY do funders care?
Streamline application process by pulling information from ORCID
Ensure accurate citation of award (both grant numbers and organization name) by pushing award information into ORCID record
Enable real-time reporting by using ORCID notification API
Recognize reviewers, too!

31. Applying for a grant

32. Streamline applications
Collect ORCID iDs during applications
Pull:
Employment and education affiliations
Publications, datasets and other works
Biography
Previous funding
…from ORCID record

33. Streamline applications

34. Streamline applications
All this information can be imported from the ORCID record with no typing or manual input by the researcher.
If a limited amount of information is required, researchers can pick from the list, and the API can send selected data.
BENEFITS: No more manual entry means less time taken and fewer mistakes.

35. Reviewing a grant

36. grant review workflow Funder Researcher ORCID Notified via email
Link their ORCID to own account
Add ORCID to investigators too
Funder
Embed reviewer’s ORCID in the review and push review acknowledgement
ORCID
Receive new review info from funder and add to researchers’ ORCID records
Notified via

37. grant REVIEW
Recognising review activities helps other funders to see the full picture of a reviewer’s professional activity.
It helps researchers to demonstrate their ‘good citizenship’ and professional status.
BENEFITS: Rewarding review service motivates researchers, and aids funder transparency.

38. Reporting outputs and impacts

39. The ability to uniquely identify contributors is a deceptively simple concept which, if realised, could enable forms of real-time understanding of scientific research that up to now have been extremely costly (if not impossible).
--Jonathan Kram, Wellcome Trust

40. Orcid ids and outcome reporting
Real time reporting means funders can see the impact of their investment from the moment it begins to occur
Researchers spend less time reporting, saving time.
Data quality is improved by machine-to-machine connections
BENEFITS: Speed, efficiency and quality of data are all improved, for researchers and funders.

41. Reporting: an example workflow

42. How does using an orcid id make reporting easier?
We created a new proof of concept demonstration to match ORCID iDs for grantees to outputs linked to a specific grant.
This model can be used by any reporting system
Leverages the high level of ORCID adoption in the publishing industry

43. A new proof-of-concept
Research reporting: Step 1
A user needs to report outputs associated with a grant, so they log in to the prototype with their ORCID account…

44. A new proof-of-concept
Research reporting: Step 2
The user grants permissions to the prototype using the ORCID authentication process…

45. A new proof-of-concept
Research reporting: Step 3
Now the prototype has the iD, it pulls funding information from the record, and the user selects a funding source…

46. A new proof-of-concept
Research reporting: Step 4
The prototype searchers for outputs associated with the user’s ORCID iD, and the user selects works from the results to link to funding. Done.

47. Reporting leverages existing orcid connections

48. Connected FUNDING
When funders push successful grant awards to the ORCID registry, it is available for easier funding acknowledgements.

49. Over 7000 journals are collecting ORCID iDs from authors, including requirements by American Chemical Society, American Geophysical Union, eLIFE, EMBO, IEEE, PLOS, Royal Society, Royal Society of Chemistry, Science, and Wiley.
ORCID’s vision is a world where all who participate in research, scholarship, and innovation are uniquely identified and connected to their contributions across disciplines, borders, and time.
“Over 10,000 authors have used our manuscript submission system since we launched the requirement in January. We have received only one complaint.” --Brooks Hanson, AGU

50. Orcid auto-update Author Publisher Crossref ORCID Notified via email
Link own ORCID to author profile
Add ORCID to co-authors too
Publisher
Embed authors’ ORCID in the metadata when the manuscript is accepted
Crossref
Check authors’ ORCID in the metadata when assigning DOIs to new publications
ORCID
Receive new publication info from Crossref and add to authors’ ORCID records
Notified via

51. Auto-update for data

54. Auto-update in action

55. Auto-update in action

56. Auto-update in action

57. Automatic update of ORCID and any connected system (such as a funder reporting site) means less time doing reporting tasks and more time for research
Accurate attribution means improved discoverability in publication databases and more reliable citation statistics

58. Exercise 1:
Applying for a grant

59. Demo (Sciencv)

60. Grant application
Break into three groups for 10 minutes, we’ll feed back and discuss afterwards.
Discussion topic:
What are the biggest pain points in assembling grant applications for
Researchers?
Institutions?
Funders?

61. Exercise 2: Reviewing a grant

62. peer review
Launched October 2015

63. Open peer review

64. Blind peer review

65. Questions for discussion
Who benefits from sharing review information? How?

66. Questions for discussion
What information would you like funders to share about review activities?

67. Questions for discussion
How can we balance transparency/efficiency against traditional blind review?

68. Where next with funding?

69. Building value, sector by sector

71. interoperability
Enter once reuse often

72. ORCID Reducing Burden and Improving Transparency

73. ORCID is a hub for research information.
We make connections using persistent identifiers.

74. Funders are hubs of activity and information.
Researchers, organisations, and agencies all interact with funders.

75. The ORBIT project rests on a simple idea:
By pooling our know-how and influence, we can deliver a huge step forward for the openness and reliability of research information.

76. Why orbit?
“How well information flows ... has direct implications on how well research activity can be supported, and fundamentally how efficiently we can move research forward.”
Simon Porter (2016)  Digital Science

77. Why orbit?
ORBIT was developed as a result of discussions with the US National Institutes of Health. NIH wanted to populate their ScienCV platform with data from the ORCID record. They drew up a list of all the information they wanted to see in the ORCID record.

78. Why orbit?
By pulling information from a researchers ORCID record, NIH wanted to save researchers time and effort, improve data quality and make information easier to re-use. They wanted to lead by example. However, we all recognised that one funder in one country could not do this alone.

79. Who is in orbit? So far, we are in active discussions with:
Australian funders
European Research Council
Research Councils UK
Wellcome Trust
The Swiss National Science Fund are committed, and NIH have provided a small grant to help launch this collaboration.

80. What will orbit do?

81. Orbit: an overview
The project has many parts. To manage these we have broken out plan down into four linked areas of activity.
A wider ‘Funder Infrastructure Group’
Data source analysis
Building connections
Improving Persistent Identifier coverage

82. Orbit: an overview The initial focus is on:
Automatically populating funding applications with CV and career information
Sharing grant funding information via the ORCID registry
Extending the availability of research information, and making it easier to re-use

83. 1: Funder Infrastructure group
We will draw on the expertise and experience of a range of funders. The group will:
bring in other infrastructures, service-, platform- and system-providers.
validate our work, and ensure that it is globally relevant.
tackle wider challenges for research infrastructure for funders.

84. 2: Sharing research information
We will identify four kinds of information, with sources:
Available and connected (e.g. Crossref)
Available, not connected (supported by the registry, but with no source connections)
Unavailable (not yet in the registry, or need adjustment)
Other source needed (e.g. private information)

85. 3: automate collection and re-use
With machine-to-machine connections to data sources and funder systems we can:
Reduce errors and improve reliability
Ensure that data flows into systems when it is required
Enable easier reporting and tracking of outcomes and impact

86. 4: increase adoption of identifiers
Open science needs open connections. IDs can:
Help to connect people and outputs to organisations, funding and more
Provide a more complete picture of research activities, including reviews, training, dataset curation and more
We bring the global research community together to ensure that these IDs are adopted and used.

87. Funders wield the power to improve the value and openness of research information.
Unique researcher identifiers have the potential to bring efficiency and transparency to the creation and re-use of that information.

88. This project represents a real chance to change the way research information is shared for the better.

89. Exercise 3:
orbit in an ideal world

90. In an ideal world…
Research information platforms and vendor systems would support ORCID and other IDs out of the box.
There would be authentication for all contributors.
Relationships and roles to be machine readable (for example - citations or types of citations).
All the IDs we use would be FAIR.
There would be consistent data/software/article versioning that actually works.
We would be able to represent collection of things via a network of connected IDs
We would achieve a consensus on our ‘wishlist’ for IDs and standards.

93. In reality… We can’t map all of these connections.
What would you like to be able to connect?
Do we have the information? Is it open, sharable, reusable?
Do we have an infrastructure or network to make the connections?
What challenges do you foresee on our way to the ‘ideal world’?

94. Any questions?

95. Thank you for joining us today. 