1. Roles & Responsibilities of an Impressive Program Governance Plan
Hi my name is Melvin Gravely I’am the chief executive officer of the TGG.
The Gravely Group is an experienced national consulting and training firm that provides interactive and innovative workshops for board’s staff and parents in Head Start programs across the country.

2. Agenda Grantee Governing Body Share decision making Policy Council
Staff

3. Roles and Responsibilities
Board • Policy Council • Staff

4. Head Start/Early Head Start Roles & Responsibilities
The Head Start Act of 2007 describes the roles and responsibilities of Head Start/Early Head Start agency governing bodies w/regard to program design, planning, monitoring, and oversight
The Act, in conjunction with the Head Start Performance Standards, describes performance expectations regarding program management
The complete standards are available at ttp://eclkc.ohs.acf.hhs.gov.

5. Sharing the leadership and decision-making of
a Head Start program, is required by the
Head Start Program Performance Standards
Performance Standards in the section program governance Pg

6. Structure Of Program Governance
Local Grantee
Governing Board
Policy Council
Parent Committee
Delegate Agency
The Structure of Head Start is community focused. Local Grantees establish a team to run a Head Start Program. As part of the team, Policy Council and Parent Committees are established to assist in planning of the Head Start program year, operate the program and manage staff members.
A Local Grantee means a local public or private non-profit agency designated to operate a Head Start Program, in accordance with part 1302 of the Head Start Act.
A local grant can be divided among more that one Head Start programs. In that case, a local Grantee will establish a Delegate agency that also has governing bodies that operate under the Governing board. The Agencies work independently But have an ongoing relationship with the local Grantee
The Governing Body and Tribal Council assumes legal and fiscal responsibility for Head Start and the Safeguarding of Federal Funds.
Policy Council assumes responsibility for Head Start Program Direction
Governing Body
Policy Committee
Parent Committee

7. Head Start Staff The Head Start staff promotes family partnerships
that make the program successful.

8. Head Start Governance Responsibilities: Shared Governance
Reports that are generated and used by management.
Shared by Policy Council and Governing Body:
HHS secretary communication • Financial statements
Program information • Enrollment • USDA
Financial audit • Self-assessment • Strategic plan • PIR

9. The Governing Board
“The definition of a board is an organized group of people,
with authority, to collectively control and foster a Head Start
agency that is administered by a qualified executive and staff.”

10. The Governing Board A Licensed Attorney
An accountant with expertise in financial management
An expert in early childhood education and development
Other members that support the values of Head Start

11. Governing Body Compliance with Head Start program requirements
Be active in decisions affecting Head Start/Early Head Start programs to ensure continual compliance
Review all federal monitoring and audit reports and be actively involved in full correction of any monitoring and audit findings
Be actively involved in the annual self-assessment of Head Start/Early Head Start programs

12. Governing Board Responsibilities
Governing Body/Tribal Council Assumes Legal and Fiscal Responsibility
for Head Start and the Safeguarding of Federal Funds
Adopt practices to ensure active, independent, and informed governance:
Governing body by-laws
Impasse policies
Procedures for accessing and collecting information
Written standards of conduct including conflicts of interest & complaints
Procedures for selecting policy council members
Advisory committees

13. Governing Board Responsibilities
Governing Body/Tribal Council Assumes Legal and Fiscal Responsibility
for Head Start and the Safeguarding of Federal Funds
Select: Delegate agencies and the service areas for such agencies
Establish: Procedures and criteria for recruitment, selection and enrollment
Review and Approve:
Major policies & procedures incl. self-assessment, financial audit & personnel policies
All funding applications and amendments
Progress on implementing HS grant including corrective actions
Major expenditures • Operating budget • Selection of auditor
Actions to correct audit findings • Monitoring findings and follow-up activities
Annual, monthly, and periodic reports*

14. The Policy Council Responsible for assisting the Parent Committee
Recruits volunteer services & parents, community residents & organizations
Works in partnership with key management staff and the Governing Board to operate the Head Start program

15. Policy Council Responsibilities
Work with key management staff and governing body to operate head start program
Encourage other parents to participate in the program
Approval or disapprove:
Hiring of staff
Short and long term goals of the program
Funding applications approved
ERSEA plans
By-Laws

16. Policy Council Responsibilities
Responsibility for Head Start Program Direction
Approve and submit to the governing body decisions regarding:
Activities for parent involvement/engagement
Program recruitment, selection and enrollment priorities
Funding applications/amendments
Budget planning incl. reimbursement and participation in policy council activities
Policy council bylaws
H/S program personnel policies including criteria for employment and dismissal of program staff
Policy council election procedures
Recommendations on delegates/service areas
Annual, monthly, and periodic reports*

17. Staff Responsibilities
Management Staff Assumes Operating Responsibility for Head Start Day-to-Day Functions
Provide Leadership and Strategic Direction:
Focus on self-assessment
Develop, plan, and evaluate the Head Start program

18. Staff Responsibilities
Take action:
Implement policies
Develop procedures
Provide T/TA to governing body and policy council
Supervise staff
Monitor compliance
Generate and use annual, monthly, and periodic reports
Share reports with policy council and governing body*

19. Head Start Governance Responsibilities
GOVERNING BODY/TRIBAL COUNCIL
Assumes Legal and Fiscal Responsibility for Head Start and the Safeguarding of Federal Funds
Adopt practices to ensure active, independent, and informed governance:
Governing body by-laws
Impasse policies
Procedures for accessing and collecting information
Written standards of conduct including conflicts of interest and complaints
Procedures for selecting policy council members
Advisory committees
Select: Delegate agencies and the service areas for such agencies
Establish: Procedures and criteria for recruitment, selection and enrollment
Review and Approve:
Major policies & procedures including self-assessment; financial audit, personnel policies
All funding applications and amendments
Progress on implementing HS grant including corrective actions
Major expenditures
Operating budget
Selection of auditor
Actions to correct audit findings
Monitoring findings and follow-up activities
Annual, monthly, and periodic reports*
Provide Leadership
And Strategic Direction:
Focus on self-assessment
Develop, plan, and evaluate the Head Start program
Take Action:
Hire/terminate Head Start Director and other lead staff
Provide Legal Oversight:
Ensure compliance with Federal laws and state, tribal and local laws
*Reports that are generated and used by management, then shared by policy council and governing body:
HHS secretary communication
Financial statements
Program information
Enrollment
USDA
Financial audit
Self-assessment
Strategic plan
PIR
POLICY COUNCIL
Assumes Responsibility for Head Start Program Direction
MANAGEMENT STAFF
Assumes Operating Responsibility for Head Start Day-to-Day Functions
Approve and submit to the governing body decisions regarding:
Activities for parent involvement/engagement
Program recruitment, selection and enrollment priorities
Funding applications/amendments
Budget planning incl. reimbursement & participation in policy council activities
Policy council bylaws
Head Start program personnel policies including criteria for employment and dismissal of program staff
Policy council election procedures
Recommendations on delegates/service areas
Annual, monthly, and periodic reports*
Take action:
Implement policies
Develop procedures
Provide T/TA to governing body and policy council
Supervise staff
Monitor compliance
Generate and use annual, monthly, and periodic reports*
Share reports with policy council and governing body*

20. Successful Programs All members should be trained on:
Performance Standards
Program Governance
Parliamentary Procedures
Leadership Skills
Head Start Philosophy
Self Assessment

21. Questions? Please contact The Gravely Group
Thank them and say your website several times! HA!

22. Let's hear from you!