Host Nation Business Advisor (HNBA) Brief

Host Nation Business Advisor (HNBA) Brief
Joint Contracting Command - Iraq HNBA Team

Agenda HNBA - Responsibilities Electronic Funds Transfer (EFT)
Where are We Iraqi First Program Contracting Basics Sources for obtaining solicitations Registration & Forms The Solicitation Regulations Uniform Contract Format (UCF) Forms SF1449 & SF1442 Solicitation Questions Response Deadline Amendments Responsive and Responsible Proposals Discussions After Submission of Proposal Evaluation Criteria Helpful Hints Electronic Funds Transfer (EFT) Payment Process Chart Standard Steps for EFT Payment EFT – Capable Iraqi Banks EFT – Data Sheet & Benefits Time Line Defense Base Act (DBA) Insurance Where/To Whom Does DBA Apply? What does DBA do Additional information DBA Points of Contact DD250 Quotations, Invoices & Delivery Documents Business Ethics Questions The Government term is SOLICITATIONS, not TENDERS; start using the correct terminology so the vendors learn it

HNBA Responsibilities
Interface with local Iraqi Government leaders Conduct monthly vendor training: Contracting basics for vendors Joint Contingency Contract System (JCCS) database registration and forms Electronic Funds Transfer (EFT) Defense Base Act (DBA) Insurance DD Form 250 Quotations, Invoices & Delivery Documents Business Ethics Iraqi owned business verification Translation Regional Contracting Center (RCC)/HNBA command policy implementation Support RCC Chief HNBA’s have ABSOLUTELY NO CONTROL or INFLUENCE in selecting vendors for contract awards

MAJ Kerry Clements (Head of the Program)
Mr. Zaid Al-Hassak HNBA RCC Kirkuk DSN: Cell: Mr. Jasim Al Sarraf HNBA RCC Balad DSN: Cell: Mr. Laith Mohammed HNBA RCC Mosul DSN: Cell: Dahuk SYRIA Tall Afar Irbil MAJ Kerry Clements (Head of the Program) DSN: Commercial: Cell: Mr. Adeeb Saleh RCC Tikrit DSN: Cell: Mosul Sulaymaniyah Kirkuk Bayji Mr. Ahsan J. Zaiyouna HNBA RCC Taji DSN: Tikrit Mr. Ali Al-Hathaf Senior HNBA JCC-I (IZ) DSN: Cell: Husaybah Samarra Hadithah IRAN Ramadi Balad Diyala Mr. Haider Hadi HNBA RCC Fallujah DSN: Cell: Tanif Al Asad Taji Mr. Sam Kafil HNBA RCC Baghdad DSN: Cell: Baghdad Fallujah Ar Rutbah N. Babil JORDAN Karbala Mr. Ray Ishaq HNBA TWR (IZ) VOIP: Cell: Al Kut Dr. Ali Al-Khaalidi HNBA MSD (IZ) DSN: Cell: An Nukhayb Najaf/Kufah Al Amarah Diwaniyah As Samawah Mr. Abbas Khan HNBA RCC Victory DSN: Cell: Nasiriyah Samawah Qurnah Tallil Basrah Umm Qasr SAUDI ARABIA Safwan Mr. Mohammad Ali HNBA RCC Echo DSN: Cell: KUWAIT Mr Mustafa Salman HNBA RCC Delta DSN: Cell: Mr. Hussain Hussain HNBA RCC Talill DSN: Cell: Dr. Imran Farid HNBA RCC Basrah DSN: Cell: Kuwait City

Joint Contracting Command - Iraq
Iraqi First Program Joint Contracting Command - Iraq HNBA Team

Iraqi First Program Purpose of the program: To promote and develop the capacity of the Iraqi economy thru greater utilization of Iraqi vendors in fulfilling coalition requirements Objective: Provide a dramatic transformation of procurement practices to maximize Iraqi awards

MNF-I / JCC I/A - Contracting Strategies
Iraqi First Program Support for the Iraqi First Program started at the top with General Casey! Goal Assist Iraq to transition to a vibrant self-sustaining free market economy MNF-I / JCC I/A - Contracting Strategies Shift towards Direct Contracting Consider positive impact on Iraqi economy Iraqi ownership of firm Iraqi participation in contract performance Employment of Iraqi citizens Use of Host Nation Business Advocates (HNBA) MNFI Commanders Contracting Officers will make every reasonable attempt to award to Iraqi Firms

Iraqi First Economic Impact
By Province (01 AUG 07 – 30 APR 08) Province Contract Actions Award Amount Anbar 473 $191,810,425 Babil 280 $18,981,246 Baghdad 3433 $607,811,045 Basrah 296 $142,085,951 Dahuk 12 $761,435 Diyala 124 $21,059,849 Erbil 20 $1,537,615 Karbala 8 $3,219,185 Tamim 521 $23,595,799 Missan 3 $1,195,479 Muthanna 10 $849,759 Najaf 9 $1,646,751 Ninewa 408 $37,453,323 Qadissiya 203 $6,583,838 Salah Al Din 3266 $300,594,817 Sulaymaniyah 11 $27,712,042 Thi-Qar 590 $32,239,474 Wassit 232 $42,682,725 Grand Total 9,952 $1,474,530,906 RCC Taji Babil Salah Al-Din RCC Basrah Camp Bucca RCC Tallil RCC Echo RCC Mosul RCC Kirkuk RCC Tikrit RCC Fallujah RCC Balad RCC Victory RCC Baghdad TWR MSD Camp Delta JCC-I/A awarded 624 million dollars to Iraqi companies through the Iraqi First Program from August through October That 624 million dollars represents almost 3 thousand contract awards to 1,035 Iraqi companies. Over the past year JCC-I/A has increased our registered Iraqi vendor base from 1,200 to over 3,400 companies, and 82% of those registered Iraqi companies have received contract awards from JCC-I/A. From August through October: JCC-I/A awarded 331 million dollars for construction to Iraqi firms, which was 92% of all construction contracts awarded by JCC-I/A JCC-I/A awarded 172 million dollars for services to Iraqi firms, which was 25% of all services contracts awarded by JCC-I/A JCC-I/A awarded 120 million dollars for commodities to Iraqi firms, which was 60% of all commodities contracts awarded by JCC-I/A The 624 million dollars were distributed throughout 18 Provinces as shown on the chart. It is my intent to leverage all of this command’s activities and resources, including contracting, to provide increased opportunities for economic expansion, entrepreneurship, and skills training for the people of Iraq. -David H. Patraeus, General, USA, Commanding Iraqi First Program Policy Memorandum, March 2007

Contracting Basics Joint Contracting Command - Iraq HNBA Team

Sources on the Internet
There are several sources for obtaining tenders from the US Government Rebuilding Iraq Federal Business Opportunities

Joint Contingency Contracting System
(JCCS)

Web Site: JCCS Help and Training Visit www.jccs.gov/olvr
Select Help and Training any time if you have a problem

Visit www.jccs.gov/olvr
Web Site: JCCS Register Your Company Visit Register your company OR LOGON (if you’re registered)

Select “Next” to continue with registering your company
Web Site: JCCS Register Your Company Select “Next” to continue with registering your company

Web Site: JCCS Register Your Company
Fill the required information for the Company Please fill out each box completely Select Save to Save information n

Choose the type of services you want to provide
Web Site: JCCS Do the Services & Identification Codes Choose the type of services you want to provide Fill out the details of the Jinsia, planning & trade ministry then press Save

Web Site: JCCS Do Classification Codes
Press on Search and a window will pop up offering more choices to be saved, then other choices can be selected and saved

After you choose the first option you must Save it
Web Site: JCCS Do Classification Codes You can choose several specialty fields, more pages are available offering various fields After you choose the first option you must Save it

Web Site: JCCS Register Your Company
Fill the required information for POC Select Save to Save information n

Search for Solicitation
Web Site: JCCS Search for Solicitations Search for Solicitation

Web Site: JCCS Search for Solicitations
Press the Search with no option selected will list all available Solicitations on the System

Search Solicitations by:
Web Site: JCCS Search for Solicitations Search Solicitations by: Title or Number

Search Solicitations by: Classification Code or Province
Web Site: JCCS Search for Solicitations Search Solicitations by: Classification Code or Province

Search Solicitations by Search Solicitations by Close Date
Web Site: JCCS Search for Solicitations Search Solicitations by Sector/RCC Search Solicitations by Close Date

Search for Open Solicitations in Baghdad Specify the range for Closing Dates Click on the Solicitation to select it Number of pages

Information about the Solicitation Information about Province, Close and Award date

Registration & Forms

Registration & Forms After the registration of the vendor in the web site ( we need the following document to approve vendors application As defined by Major General Scott memorandum regarding the Iraqi-Owned Business definition 1 – Registration With Ministry of Trade

Registration & Forms 2 – First Co-Operation Meetings Papers

Registration & Forms 3 – New Iraq Jenssya or the Passport copy

Registration & Forms 4 – Application form we send to you.

(The Solicitations is not a contract)

Solicitations Regulations
The Joint Contracting Command – Iraq/Afghanistan (JCC-I/A) uses the following regulations. All clauses referenced within the solicitation or resulting contract are taken from one of these regulations Note: Please use these web links as a tool to familiarize yourself with the Governments regulations Federal Acquisition Regulations (FAR) Defense Federal Acquisition Regulation Supplement (DFARS) Army Federal Acquisition Regulation Supplement (AFARS)

Always communicate in writing!
Solicitations Business Relationships Contracting Officer (the person who signs the award document) Provides direction for work to be performed. Contact him during the Solicitation (awarding) time. May direct changes to the scope of work in the contract. It is recommended that the contractor first obtain a modification to the contract Contracting Officer’s Representative (COR) Contact him during the after the Solicitation (awarding) time. May not direct changes outside the scope of work in the contract Have the approval of the Contracting Officer’s before carry any work outside the scope of the SOW. Performance Compliance with Statement of Work (SOW) Successful or unsuccessful performance is evaluated for future contract awards Always communicate in writing!

Solicitation Process KO posts a solicitation on JCCS website
Vendor searches for solicitations on JCCS website 1 2 KO receives quote from vendor (can post or ) 4 3 Vendor submits quote to KO (can post or ) KO has verify top 3 quotes 5 - Solves the vendor rotation issue - Increases competition - Removes bias from the selection of competition - Meets the CG's intent 6 HNBA verify Business Legitimate 7 KO awards contract

(M) Identifies how the contractor’s proposal will be evaluated
Solicitations Uniform Contract Format (UCF) The contract provisions in Parts I, II, and III of the Uniform Contract Format (UCF) will constitute a complete contract except for the prices or costs and fee in Part B. The offeror must fill out Part B when the offer is submitted. Solicitations for basic contracts, as well as solicitations on existing contracts must be in the following order: Once a contract has been awarded, sections A-K of the solicitation will become a part of the basic contract, while sections L & M will not be part of the resulting contract, but will remain in the pre-award documentation Part I – The Schedule A - Solicitation / Contract Form B - Products or Services and Prices / Costs C - Description / Specifications / Statement of Work D - Packaging and Marking E - Inspection and Acceptance F - Deliveries or Performance G - Contract Administration Data H - Special Contract Requirements Part II - Contract Clauses I - Contract Clauses Part III - List of Documents, Exhibits, and Other Attachments J - List of Attachments Part IV – Representations and Instructions K - Representations and Certifications, and Other Statements of Offerors L - Instructions, Conditions, and Notice to Offerors M - Evaluation Factors for Award (L) Provides instructions to contractors on how to submit their proposal (M) Identifies how the contractor’s proposal will be evaluated For more information on the UCF, visit:

Solicitation/Contracts/ Commercial/Supplies Items -- SF 1449
Solicitations Solicitation/Contracts/ Order for Commercial/Supplies Items -- SF 1449 Please Complete Blocks 12,17,23,24,& 30 Discount Terms (Government discounts your total amount by a certain percentage if paid within the specified time that you indicate here). * 17a. Contractor/Offeror (Your Name, Company Information, & Telephone Number, { if you are a Iraqi based business then you don’t need a Code & Facility Code}) * 17b. Check if address is different * 23. What is the Unit Price * 24. Amount (total amount) * 30a. Signature of Offeror/Contractor * 30b. Name and Title (Position in Company) of Signer ( individual responsible) * 30c. Dated Signed (must be filled in)

Solicitation/Contracts/
Solicitations Solicitation/Contracts/ Order for Commercial/Supplies Items – SF 1449 (continued) Blocks 23 & 24 Continue Government Use Only (Do not enter anything in this section)

Solicitation, Offer, and Award -- SF 1442
Solicitations Solicitation, Offer, and Award -- SF 1442 Complete Blocks (Please see next slide) * 14. Print; Name, Company Address and of your company * 15. Telephone NO (Include area code) * 16 Remittance Address (Where to send payment) -- Include only if different than Item 14 * 17. Indicate the number of calendar days that the total Price will remain in effect * 18. This is not required, please leave blank * 19 Acknowledgment of Amendments – During the bidding process amendments (RFP Changes) are sometimes executed. If so, please note amendment number and date for each change Check the web-site daily in order to acknowledge any changes to the RFP. * 20a. Name and title of person authorized to sign offer (Type or Print) *20b. Signature *20c. Offer Date

Solicitations Solicitation, Offer, and Award SF 1442
Construction, Alteration, or Repair Government Use Only (Do not enter anything in 1-13)

Solicitations SF 1449

Solicitations Section B - Products or Services and Prices / Costs
Identifies the products or services required Ensure you understand the description of the requirement References are often made to the Statement of Work (SOW) or Performance Work Statement (PWS). Read these Use two decimal places for dollar values All proposals are to be submitted in US Dollars Verify all calculations Do not round values in the ‘Amount’ column

Solicitations Section C - Description / Specifications / Statement of Work Statement of Work (SOW) FAR (b) All Statements of Work shall include the work to be performed; location of work; period of performance; deliverable schedule; applicable performance standards; and any special requirements (e.g., security clearances, travel, special knowledge). To the maximum extent practicable, agency requirements shall be performance-based statements (see Subpart 37.6) Performance Work Statement (PWS) Describe the work in terms of the required results rather than either “how” the work is to be accomplished or the number of hours to be provided (see (a)(2) and ) Enable assessment of work performance against measurable performance standards Rely on the use of measurable performance standards and financial incentives in a competitive environment to encourage competitors to develop and institute innovative and cost-effective methods of performing the work The SOW covers the work requirements and in conjunction with applicable performance/design requirements contained in specifications is used for contractual agreements Thoroughly read Section C of the solicitation

Solicitations Section D - Packaging and Marking
Identifies special packaging and marking requirements for delivery of products Section E - Inspection and Acceptance Identifies inspection criteria for products being delivered or services being performed Identifies whether a Quality Assurance Plan is required Section F - Deliveries or Performance Identifies the period of performance, place of performance, and location for deliveries. Delivery on time is very important for us; the speed in delivery we like and the late delivery we don’t. Section G - Contract Administration Data Points of contact for the contract. Payment office and Invoicing instructions Section H - Special Contract Requirements Special provisions required in the contract It is very important to read and understand these requirements

Solicitations Section I - Contract Clauses
This section includes the clauses required by the federal and agency regulations mentioned earlier Clauses are incorporated in full text – the entire clause in included in the solicitation by reference – only the clause number and title are included in the solicitation It is the responsibility of the contractor to understand all clauses in the solicitation, whether it is in full text or by reference. Ask for clarification from the Contracting officer if there is something you don’t understand.

Solicitations Section J - List of Attachments
Lists all attachments included in the solicitation Section K - Representations and Certifications, and Other Statements of Offertory The contractor is required to complete this section and submit with their proposal The contractor is providing representations and certifications about their company. Have they been debarred Company size etc. Section L - Instructions, Conditions, and Notice to Offerors Provides instructions to contractors on how to submit their proposal. It is important for all contractors to read this section. Make sure you understand this section very well and read it more than once. Section M - Evaluation Factors for Award Identifies how the contractor’s proposal will be evaluated

Solicitations Solicitation Questions
Section L of the solicitation will normally provide a deadline for submitting questions. The responses will be provided in an amendment to the solicitation What should you ask Do you understand the requirement Does something not make sense Do you feel something is missing from the requirement If you do not understand, ask the question to the Contracting Officer.

Solicitations Response Deadline Amendments
The response deadline is identified in block #8 of the SF 1449 and block #13a of the SF 1442 Section L of the RFP may also indicate the response deadline Section L will indicate where to submit your proposal Submit your proposal on time. Do not be late. The electronic copy (through ) needs to be submit to the Contracting Office 24 Hours before the Deadline; the hardcopy needed to be with us on the deadline. Amendments Be aware of amendments to the solicitation. Amendments may Change the response deadline Change other provisions within the solicitation Check each of the sources from which you obtained the solicitation to ensure an amendment has not been issued. ** Even if it’s the day before the solicitation is due, check it out

Electronic Fund Transfer (EFT) (JCC-I Support Banking in Iraq)

Electronic Fund Transfer (EFT)
Electronic Fund Transfer (EFT)- Capable Iraqi Banks Choose the Bank which suit your business (and your needs) Bank Name HQ Phone Web Site / Bank of Baghdad Baghdad / Karada Kharge / District 902 (964) Byblos Bank Street 6, near sports stadium, Erbil Commercial Bank of Iraq Baghdad / Al-wehda area / Kawla Bint Al-azwar Street Credit Bank of Iraq Dar As-Salaam Investment Bank Baghdad / Tunis street / Distict 101 St. No. 23 / Building No.39/1 Emerald Bank Investment Bank of Iraq (+964) Iraqi Middle East Investment Bank Baghdad /Babil area/ Arasat Alhindia Trade Bank of Iraq ( ) /2/3 tbiraq.com Warka Bank

Electronic Funds Transfer (EFT)
Standard Steps for EFT Payment Contract is awarded indicates the paying office. The Contract is sent to the Paying office by the contracting office. Vendor agrees and performs the work. The vendor sends an invoice to the paying office. The customer provides a DD250 to the paying office. The payment must be made NLT 30 days after the date on the invoice or the date of the DD250 which ever is later. The Commercial Vendor Services section prepares the payment. If it is an Wire Transfer payment the voucher is sent to the main disbursing office. The payment is accepted into the disbursing system. The payment is processed through ITS (International Treasury Service) manually. This is manual because our Disbursing System does not accept SWIFT codes (essentially routing numbers) for the international banks. The payments are released in ITS in a batch file. We get acknowledgement back if it processes or rejects. We work the rejects as required. The payment typically takes 42 days once it is in the system and depending on the weekends/holidays covered.

Defense Base Act (DBA) Insurance

Where/To Whom Does DBA Apply?
Enacted in 1941 to provide a consistent level of coverage to civilian employees of private companies doing work on US military installations or US Gov’t. projects outside of the USA including: military, air or naval bases outside of USA lands in territories, possessions outside of USA used for military or naval purposes US Gov’t. contract for public work outside the continental United States (direct or indirect) Mutual Security Act of outside continental USA American employers providing services funded by US Gov’t for benefit or Armed Forces Contracts with US Gov’t. or Gov’t. agency governed by Federal Acquisition Regulation (FAR)

What Does DBA Do? Modifies workers compensation benefits due to injured employees to levels dictated by the US Longshore & Harbor (USL&H) Workers Act: supercedes any other statutory workers compensation law benefit level higher than most state schemes extends coverage to all employees regardless of nationality holds prime/letting contractor responsible for provision of DBA benefits to its employees as well as employees of all subcontractors coverage interpretation over time has extended scope of coverage beyond “in the course of employment” (not 24 hour) provides the employer with means for “exclusive remedy” in the event of injury or death to an employee

DBA Points of Contact E Mail: Osama.Abdeen@AIG.com ACE Insurance
Giles Ward 304 Government Ave. Manama, Bahrain EC3A3BP Phone: 973 (17) ext. 101 CNA Insurance Meng C. Fan Underwriting Manager CNA International 40 Wall Street, 9th Floor New York, NY 10005 PH: FX: AIG Insurance Osama Abdeen B.A (LAW), A.C.I.I Executive Vice President - Middle East Region AIG American International Group Floor 11, Dubai International Financial Centre, The Gate Building, West Wing DUBAI, UNITED ARAB EMIRATES E Mail: Tel.No (4) Mobile: +971 (50) Fax No: +971 (4)

DD250 (Ask for signed copy from the Contracting Officer or his Representative)

Instructions for Completing the DD Form 250
Block digit contract number, and four digit call/order number, where applicable Block 2 Shipment number. Example: ABC0001 or ABC0001Z Block 3 Actual or estimated shipment date Block 4 Government or commercial bill of lading transportation control number Block 5 Discount terms in percentages and days allowed Block 6 Invoice number and actual or estimated date of submission Block 7 Consecutive page numbers Block 8 Enter “S” for source acceptance point or “D” for destination acceptance point Block 9 Contractor name, address and CAGE code Block 10 Contract Administration Office address and DoD Activity Address Directory (DoDAAC) code number Block 11 Address, FOB and code of “Shipped from” location Block 12 Payment office name, address and code as stated in contract Block 13 “Shipped to” address and code from contract Block 14 “Marked for” address and code from contract Block 15 CLIN, SUBCLIN, and ELIN item number as cited in contract Block 16 Item name, stock and/or part number and description Block 17 Quantity Shipped Block 18 Abbreviated unit of measure Block 19 Unit Price Block 20 Extended amount Block 21 To be completed by Quality Assurance Representative Block 22 To be completed by receiving activity Block 23 Contractor use only

Quotations, Invoices & Delivery Documents
(Please check where to send these before sending them)

Quotation

Invoice

Delivery Document

Business Ethics Joint Contracting Command - Iraq HNBA Team

Business Ethics Who is Responsible:
All Vendors are responsible to become familiar with, follow and promote compliance with this Business Ethics Code Guidelines: These Guidelines are intended to assist you in understanding the ethical standards to which you must adhere in conducting business with the Government. Avoid putting Government employees in conflicts of interest: Gifts, job offers, or arrangements giving Government employees financial incentives or interests in a private sector contractor are almost always improper. Remember that: paying foreign officials to influence their decisions regarding contracts is illegal under U.S. law, even if such payments are an acceptable practice in the foreign country Keep in mind : you may freely hire Government employees, but those employees may be subject to disqualification and reporting requirements if you contact them regarding nonfederal employment. In addition, Government employees face some restrictions on their activities after leaving Government service. Former Government employees may not “switch sides” to represent you before the Government in matters in which they had some level of personal or official involvement while Government employees.

Business Ethics Be aware: Government employees may not reveal source selection information or proprietary or confidential information of other contractors. Government employees must be scrupulous to avoid giving an unfair competitive advantage to one contractor over another. Recognize that: Government officials must identify and attempt to mitigate potential organizational conflicts of interest. This means you generally cannot prepare work descriptions and then compete for the work because you would have an unfair competitive advantage. Understand that: you may use consultants, agents, and representatives, but you must ensure that their activities are within legal bounds all the time. Otherwise, their activities may lead to sever consequences for you. Bear in mind: that paying or receiving any kickback is illegal. Kickbacks improperly inflate the costs of Government contracts, and you must promptly report any suspected kickback violations to the Government in writing. (Please ask the Contracting Office if you have a questions or concerns about the Business Ethics)

Questions ?

Host Nation Business Advisor (HNBA) Brief

Similar presentations

Presentation on theme: "Host Nation Business Advisor (HNBA) Brief"— Presentation transcript:

Similar presentations

About project

Feedback

Log in

Auth with social network:

Host Nation Business Advisor (HNBA) Brief

Similar presentations

Presentation on theme: "Host Nation Business Advisor (HNBA) Brief"— Presentation transcript:

Similar presentations

About project

Feedback