0. Boeing Supply Chain Platform (BSCP) Detailed Training
Shipments
Boeing Supply Chain Platform (BSCP) Detailed Training
July 2016

1. Table of Contents Slide Number Training Topic 2 9 14 24 34 40 47 55 59
Explain the shipment* process in BSCP 9
Create shipments using the ‘Create Shipment’ workflow 14
Enter data on shipments 24
Create shipments directly from purchase orders 34
Create draft shipments 40
Add attachments to a shipment (for BAA/BCW Suppliers only) 47
Print shipping labels 55
Set up default values for shipping data 59
Locate shipments in BSCP and view status/history 68
Update or cancel shipments 75
Download shipment data from BSCP 79
Upload shipment data into BSCP
Note: The term ‘Shipment’ in BSCP represents an electronic advance shipment notification (ASN) that is sent to Boeing’s backend systems.

2. Explain the Shipment Process in BSCP

3. BSCP Process: Shipments
Start
‘Create Shipment’
workflow
Select order
items to be
shipped
Enter
shipment data
Send Shipment
Notification
to Boeing
Print
shipping
labels
Ship materials
Finish

4. Sending Shipment Notices from BSCP
Sent by a Supplier to Boeing
Notifies when the order will ship
Provides order details and shipment tracking information
Can be used to create and print a shipping label
Business Process:
The shipment process allows Suppliers to create, edit, send, and manage shipments to Boeing.
Boeing
Supplier
Shipment

5. Shipment Creation Rules
Purchase order lines include a ‘Shipment Allowed’ flag. Only order lines where the flag is set to “Yes” can be selected and included in a shipment in BSCP.
A shipment can only have one delivery schedule.
However, a Supplier can use the same shipment to send material for one or more orders and/or one or more order schedule lines.
All line items within the shipment are required to have the same ‘Ship To’, ‘Warehouse’ and ‘Supplier Code’ information.
Shipments can only be created for orders in a state of:
New
Updated
In Process
Accepted
Acknowledged with Exceptions
Shipments can be created directly from purchase orders,
or from the ‘Create Shipment’ workflow in BSCP.
Shipment
Delivery Schedule
Line Item
Line Item
Line Item

6. Shipment States and Definitions
Each line in the shipment will have a ‘state’ associated with it.
The states of the shipment lines will roll up to determine a state at the header level for the entire shipment.
Shipment States:
Sent – supplier creates a shipment line with reference to an order in BSCP. The shipment information is electronically sent to Boeing.
Shipped Unreferenced – supplier creates a shipment line that does not reference an order in BSCP. This state will be used in the future.
Archived – BSCP automatically transitions a shipment to this state 60 days after the ‘Estimated Arrival Date’ and 21 days after the ‘Last Modified Date’. Once all lines on the shipment fit the criteria for archiving, the whole shipment is archived. A single line cannot be archived.
Cancelled – supplier cancels a shipment line.

7. Create a Shipment – Online or Offline
Shipment Creation in BSCP
Shipments are typically created by working directly in BSCP.
First, order schedule lines are selected.
There are two ways to select the lines – both will be explained in more detail.
Then the rest of the shipping information is entered by the supplier user.
The shipment notification is sent to Boeing and the shipment labels can be printed in BSCP.
Shipment Creation Outside of BSCP (Upload Process)
Multiple shipments can be populated in an Excel file and then uploaded into BSCP.
Typically, there is an automated extract of data from the supplier’s backend systems.
Suppliers use the upload process manually.
Note: This presentation only provides an overview of the ‘upload’ shipment creation process. See additional training materials for more detailed information.

8. Create a Shipment – Online Options
A shipment can be created from these starting places in BSCP:
Create Shipment workflow on navigation tree (preferred* method)
Create shipment from the Order Summary workflow (use to ship all lines)
Create shipment from the Order Search workflow (use to ship specific order lines) 1 2
Notes:
* Option # 1 is the preferred method because it can be used for shipping lines across orders and for large orders where you need to select lines on multiple pages.
BDS does not allow multiple orders to be represented on one ASN. 3

9. Create Shipments Using the ‘Create Shipment’ Workflow

10. Option 1: ‘Create Shipment’ Workflow
On the navigation tree, go to Order Management  Shipment  Create Shipment
Enter search criteria (i.e. Order Number) to locate the order(s) for the shipment. It must exactly match what is in the system.
Note: For large orders, you can use ‘Line ID’ or ‘Schedule State’ to improve your search results. You can also add a ‘*’ on both sides of data to improve search results (*123*).
Click Search 2 1 3

11. Option 1: ‘Create Shipment’ Workflow
Use checkboxes to select the order schedule lines to be included on the shipment
Click the Next button
Important Notes:
Be sure to select the correct schedule line and position number from the order!
All lines on the shipment need to go to the same ‘ship to’ address.
If a schedule line was already sent, it still appears on this list page.
Only order lines with the shipment flag set to ‘Yes’ will appear in these search results (see next slide).
Cancelled lines will not appear. 4 5

12. ‘Shipment Allowed’ Flag on Order Lines
If you do not see an order line during the ‘Create Shipment’ workflow, you can check to make sure that it is allowed to be shipped in BSCP:
On the navigation tree, go to Order Management  Discrete Order  Search
Enter the ‘Order Number’ (use asterisks as wildcards) and then click the Search button
On the list page of search results, scroll to the right and look for a Yes in the ‘Shipment Allowed’ column for the line that you want to ship (If the flag is No, it will not be in the search results for the ‘Create Shipment’ workflow.) B A C C

13. Enter Data on the Shipment
After you have selected the order lines, you need to fill in the shipment form in BSCP (A). The shipment is not a record in BSCP (and therefore cannot be searched by the Shipment Number) until this form is saved and sent to Boeing or saved as a draft.
The shipment record in BSCP will have many data fields already populated.
Fields with a red asterisk next to them are required fields. A

14. Enter Data on Shipments

15. Pre-Populated Data on Shipments
Many data fields on the shipment are pre-populated from:
Values on the purchase order, such as Order Number, Item Number or Part Number
These values cannot be changed by the supplier on the shipment.
Values that are system-generated, such as Shipment Number or Created Date
Default values set up by an administrator as ‘Preferences’, such as Carrier Company
An administrator can set default values that will apply to all newly created shipments (see next slide).
These values can be changed by the supplier on the shipment.

16. How to Set Up Default Values
A user with an Administrator role can enter default values for shipments. The default values apply to ALL users in that account and ALL new shipments.
On the navigation tree, go to Administration  Supplier Preferences
Click Search (you do not need to enter ‘Supplier MPID’ or ‘Supplier Company’ information)
Enter data to be applied as defaults (users can override the default values when they create shipments)
Note: Use the second row to enter your data.
When finished, click Submit B A 3 C D

17. Enter Header Data on the Shipment
Enter the Shipment Header data – the header includes the information related to the entire shipment, such as the estimated arrival date and the packing slip number.
(See next slide for more details on the data fields.)
Header 6

18. Header Fields That Can Be Edited
Required data fields:
Carrier Company – use the drop-down list to make a selection (Tip: Enter the first two letters of the carrier’s name to go directly to that section of the list, or enter the first letter multiple times to scroll down that section of the list.)
Packing Slip Number – maximum of 64 characters, for ERPLN use a maximum of 30 characters, BDS max is 40.
Total Packages – the value entered for this field is also used as the number of copies for printing shipping labels
Actual Ship Date - defaults to the current date (but can be changed), must use YYYY-MM-DD format
Estimated Arrive Date – this date is determined by the ‘Actual Ship Date’ plus the ‘Shipping Days’. If the ‘estimated Arrive Date’ is edited manually, the shipping days will update accordingly. ‘Estimated Arrive Date’ must be the same or later than the ‘Actual Ship Date’. You must use a YYYY-MM-DD format.
Note: Dates are based on UTC/GMT time zone, so they may show ‘tomorrow’s date’.
Gross Weight – defaults to zero, but can be edited
Optional data fields:
Purpose – defaults to the value of ‘Original’, but you can also select ‘Replace’ or ‘Cancellation’
Buyer Company – pre-populates from the purchase order
Mode of Transportation – defaults to what is listed on the PO but can be changed to ‘Road’, ‘Air’, ‘Sea’ or ‘Rail’
Bill Lading/Tracking – bill of lading number or tracking number for the shipment, alphanumeric value up to 64 characters. BSCP lists this field as optional. However, BDS and BCA require the tracking number to be input prior to sending in the ASN.
RFID – can be up to 64 characters
Shipping Days – BSCP uses number of shipping days to populate the ‘Estimated Arrive Date’. This defaults to 0, but can be set to another default value by an administrator. If the shipping days are edited, the arrival date will update accordingly.
Weight UOM – defaults to ‘Pounds’ but can be changed to ‘Kilograms’
Shipment Payment Method – pre-populates from the purchase order but can be changed from a selection list

19. ‘Shipping Days’ at the Header Level
‘Actual Ship Date’ + ‘Shipping Days’ = ‘Estimated Arrive Date’
If you enter or edit the number of days in the ‘Shipping Days’ field, it will automatically populate or update the ‘Estimated Arrive Date’ field.
If you enter or edit the ‘Estimated Arrive Date’, it will automatically populate or edit ‘Shipping Days’.
Note: ‘Shipping Days’ can be set up with a default value that will post to all Shipments (and can be edited). A B

20. Line Item Fields That Can Be Edited
Required data fields:
Shipped Qty – defaults to zero, but you should enter the actual amount shipped at the line level
Manufacturing Batch Number - required for direct materials shipments for Boeing Aerostructures Australia (BAA) and Boeing Canada Winnipeg (BCW) suppliers only. Max of 16 characters allowed.
Optional data fields:
Kit Number – alphanumeric value, up to 64 characters
Vin Number – alphanumeric value, up to 64 characters
Call Off Number – alphanumeric value, up to 128 characters
Line Station Number – alphanumeric value, up to 128 characters
Receiver Reference – alphanumeric value, up to 64 characters
Serial Number(s) - Separate by commas – this field is currently not applying the comma separator so the data is sent to Boeing ‘as is’, with a max of 255 characters allowed
Asset Mgmt Tag(s) - Separate by commas – accepts up to 255 characters in blocks of 25 characters, separated by commas
Order Reference – alphanumeric value, up to 64 characters

21. Enter Line Item Data on the Shipment
Enter your Shipment Line Items data (in particular, the ‘Shipped Qty’)
You must scroll to the right to see the fields that can be edited (A). 7
Line Items A

22. Option 1: ‘Create Shipment’ Workflow
Once the shipment details are filled in, you can click the Send Shipment button to turn the form into an actual record in BSCP and send the information to Boeing.
The shipment is automatically sent once ‘Send Shipment’ is selected! To save the shipment and send it manually at a later time – see the section on ‘Draft Shipments’.
You must send the shipment notification before you can print labels. 8

23. Further Instructions for Entering Shipment Data
For specific business requirements , it is important to read the additional instructions that are posted on the My Exostar website.
Go to
Click on the Training tab on the top toolbar
Select Supply Chain Platform - Boeing
On the ‘Training for New Users’ page, scroll down to the Quick References Guide section to review the Enterprise Shipment – Instructions: Non 787. 1 2 3 4

24. Create Shipments Directly from Purchase Orders

25. Option 2: Ship All Order Lines
This option describes how to locate purchase orders from the Summary workflow and then select a whole order to be shipped (all lines).
On the navigation tree, go to Order Management  Discrete Order  Summary
Enter search criteria (i.e. Order Number) and click Search
Click Total link 2 1 2 3

26. Option 2: Ship All Order Lines
The ‘Order List’ page that appears is showing one row of data per order
Select the order(s) to the shipped – they must have the same values for ‘Ship To’, ‘Warehouse’ and ‘Supplier Code’
Click Create Shipment 4 5

27. Option 2: Ship All Order Lines
Fill in shipping information for the shipment (see previous section for filling in header and line item information).
Click Send Shipment, to send the info to Boeing and allow you to print shipping labels.
The shipment is automatically sent once ‘Send Shipment’ is selected! To save the shipment and send it manually at a later time – see section on ‘Draft Shipments’. 6 7

28. Option 2: Ship All Order Lines
When the shipment is sent, the screen updates to show a ‘Sent’ flag (A).
You can now print shipping labels or update the shipment (these topics are covered in subsequent sections of this training). 8 9 9

29. How to Ship Multiple Orders in One Shipment
For some Boeing business units, you can combine multiple orders into one shipment in BSCP. However, they must have the same values for ‘Ship To’, ‘Warehouse’ and ‘Supplier Code’.
Note: BDS does not allow multiple orders on one shipment.
On the navigation tree, go to Order Management  Discrete Order  Summary
Enter search criteria for the orders and click Search
Click a Total link
Select order lines to
ship on the next screen 2
Select multiple orders for one shipment by using commas (and no spaces in between) to list multiple order numbers: *323*,*362*,*363*.
Using asterisks on both sides of the order number acts as a wildcard – which represents any number of characters before or after the set of characters that you enter. 1 2 3

30. Option 3: Ship Selected Order Lines
Use this option to select a few items to ship from one order.
Go to Order Management  Discrete Order  Search
Enter the ‘Order Number’
Click Search 2 1 3

31. Option 3: Ship Selected Order Lines
Select the Line IDs to be shipped
Click the Create Shipment button 4 5
Note: If your search results contain more than 20 records, and you want to select Line IDs across pages, you will need to follow option #1 (the ‘Create Shipment’ workflow). That process allows you to search for specific Line IDs to be included in the shipment. See slide 10.

32. Option 3: Ship Selected Order Lines
Fill in shipping information for the shipment (see previous section for filling in header and line item information).
Click Send Shipment, to send the info to Boeing and allow you to print shipping labels.
The shipment is automatically sent once ‘Send Shipment’ is selected! To save the shipment and send it manually at a later time – see section on ‘Draft Shipments’. 6 7

33. Creating ASNs for Large Orders or Multiple Orders
If you need to select order schedule lines for a shipment from a set of more than 20 order lines, you will be selecting the lines from across multiple pages of order lines.
For this scenario, you MUST use Option #1 (the ‘Create Shipment’ workflow). That process allows you to select order lines on more than one list page of order lines.
Note: If you try to select order lines on multiple pages from the ‘Create ASN’ button on an Order List or Order Details page, ONLY the checkboxes on the current, viewable page will be returned.
Example:
From the ‘Create ASN’ workflow - if you select 2 items on page one, select 3 items on page two and then 1 item on page three, all 6 items would be included on the ASN.
From the ‘Create ASN’ button on an Order Detail or Order List page – the same selections would add only the 1 item from page 3 (or whatever page you were on last).

34. Create Draft Shipments

35. Save a ‘Draft Shipment’ Version
To hold a shipment as a draft version (and delay sending), use the draft shipment process.
Some suppliers use the draft shipments when one person in their company is preparing the shipments but a second person obtains the final shipping details (such as the tracking number). The first person can set up most of the shipment. And then the second person can search for the drafts, update the information and then send it to Boeing.
Some important notes related to draft shipments:
You cannot print labels from a draft shipment
Draft shipments are located in a separate workflow in BSCP – and therefore you need to search for them in the ‘Draft Search’ workflow on the navigation tree
Draft versions of shipments are not visible by users with other roles. If a draft is created by a user with a 'Shipper' role, it will not be visible to someone using an 'Admin' role until the shipment is moved out of draft status.

36. Save a ‘Draft Shipment’ Version
Follow one of the three options for creating a shipment, until you get to the ‘Create Shipment’ form (see previous sections for the steps).
Fill in shipment information, required fields need to be populated for the draft version.
When finished, click Save Draft instead of Send Shipment. 1 2 3

37. Save a ‘Draft Shipment’ Version
A confirmation message will appear. 3

38. Locate and Publish Draft Shipments
Go to Order Management  Shipment  Draft Search
Enter search criteria to locate the draft, then click Search 1 2

39. Locate and Publish Draft Shipments
From the Draft Shipment List page, click on the Shipment Number link
Note: It is also possible to select one or more drafts from the list or details page and click ‘Delete Draft’. 3
Update shipment information as needed
When finished, click Save Draft to update the shipment, or click Send Shipment to send the shipment notification to Boeing and move the shipment to the regular ‘shipment’ workflow. 4 5

40. Add File Attachments to Shipments (for BAA/BCW Suppliers Only)

41. Attachments to Shipments – Business Rules
For suppliers that are shipping items to Boeing Aerostructures Australia (BAA) or Boeing Canada Winnipeg (BCW), files can be attached to shipments in BSCP. When the shipment notification is sent to Boeing, the attached files are also sent.
The file can be any format type but the combined total size of the Shipment file plus all attachment files should not exceed 10MB.
Multiple files can be attached, but they must be added one at a time.
Any user with access to a Shipment attachment in BSCP can open or save the file.
Files can also be attached to existing shipments in BSCP. The system recognizes that the record was updated and sends the latest version of each attachment to Boeing.
Attachments are not included in the upload/download processes or printing from BSCP. However, integrated suppliers for Shipments can send files.
To replace an existing file, use the ‘Update’ action button and the file must have the same ‘file name’. The only way to remove an attachment is to delete the shipment that has the file attached to it.

42. Attach a File to a Shipment
Header-level attachments (H) - click on the paperclip icon next to the Add/View Attachments data field. Line-level attachments (L) - locate the ‘Attach’ column on the left, and click on the paperclip icon for one row. H L

43. Attach a File to a Shipment
Click on the ‘Attach’ paperclip icon at the header or line level of a Shipment
To add a new file, click the Add button in the pop-up window 2 1

44. Attach a File to a Shipment
Another pop-up window appears.
Click on the Choose File button next to the ‘File Name’ field and locate the file to be added. (You can add a ‘Description’ to locate this upload job on the Inbox Status window).
Once the file name is listed, click the Upload button.
Note: Do not use the same file name for attachments on multiple shipment lines. 3 4

45. Attach a File to a Shipment
The file is now listed in the ‘Attachment List’ window. You can click on the blue file name link to open the file.
Also, the file count increases by one next to the paperclip icon. 5 6

46. Update a File for a Shipment
Any file can be updated with a newer version. This can only be done after the Shipment notification was sent to Boeing.
To update a file, you must select the row of the file to be updated, then click the Update button (instead of ‘Add’) in the Attachment pop-up window and use the same file name as the file to be replaced.
To resend the shipment notification with the new files attached, click the Update button for the shipment record.
Note: The Version goes to 1.1 as the new version is added to replace the current one. 1 2

47. Print Shipping Labels

48. Print Shipping Labels
Locate shipment(s) that need labels, go to Order Management  Shipment  Search
Enter search criteria
Click the Search button 2 1 3

49. Print Shipping Labels
To print all of the labels (even across multiple pages), click the Print All Labels button
Note: The number of copies of the label will be twice as many as what was indicated as the ‘Total Packages’ on the shipment (with 2 labels per printed page). One label should be placed on the outside of the shipment and the other label should be included inside the container.
To print selected shipments on this page only:
Use the left check boxes to select the shipments (you cannot select across multiple pages at one time)
Click the Print Labels button 4 A B

50. Print Shipping Labels
Click the Refresh icon until the ‘Status’ is Completed (A)
Click on the ‘File Name’ link
Select to Open or Save the file 5 A 6 7

51. Print from the Shipment Details Page
If you are on the Shipment Details screen, you can also print labels for just this shipment.
Click the Print Labels button
In the ‘File Download’ popup window, click to Open or Save the file 1 2

52. Shipping Label - Sample
Click on the printer icon to send the document to your printer
The License Plate is 'UN' + 9 digit DUNS number" _+ 10 digit shipment number (with leading zeros).
Tips for troubleshooting barcode/label printing errors are in the SCP FAQs on 3

53. Print the Shipment Details
From the shipment details page, click the Print ASN button
Click Open, in the File Download pop-up window
Click the print icon in the Adobe file 1 3 2

54. Print Issue: ‘Please Wait Screen’
Users with certain browser versions may see this ‘Please Wait…’ screen when printing. If the screen appears and does not close automatically after seconds, manually close it using the ‘X’ (1). The Open/Save pop-up window will be behind the ‘Please wait…’ screen. 1

55. Set Up Default Values for Shipping Data

56. Set Up Default Values
Most of the data on a shipment comes from an order. However, there are some data values that are used all of the time on shipments that are not part of the order information (such as the carrier). These data fields can be set up in the ‘Supplier Preferences’ section so that they will prepopulate when a shipment is created.
You must be an administrator to set up preferences. If you are an administrator, your role on the top of the screen will say ‘SAdmin’. For help identifying your administrator, contact Exostar Customer Support at

57. Set Up Default Values To Set Up Your Organization’s Preferences
Log into BSCP as an administrator
On the navigation tree, go to Administration  Supplier Preferences
On the search screen, click the Search button to list your account on the next screen 2 1

58. Set Up Default Values
Enter data for the default values – use the second row to enter your data (A)!
Scroll to the right to see the shipping-related fields. You can select a ‘Carrier Company’ and the number of ‘Shipping Days’.
Note: The values that you select will pre-populate on all shipments for your organization that are created going forward. The user creating the shipment has the option to change the values.
Continue scrolling to the right where you can enter a default value for ‘Total Packages’
When finished, click the Submit button A 3 4 5

59. Locate Shipments in BSCP and View Status
Note: Some slides in this section depict individual instruction and are not part of a process.

60. Locate a Shipment
On the navigation tree, go to Order Management  Shipment  Search
Enter search criteria – you can search by Order Number, Shipment Number etc.
Click the Search button 1 2 3

61. Locate Multiple Shipments - Example
This example shows a few ways to locate ‘sets’ of shipments with advanced search techniques:
A date range of when the shipments were created, or all shipments expected to arrive today
Part of the packing slip numbers for multiple shipments
All ‘Sent’ shipments for a specific part number A B A C

62. Locate a Shipment
From the Shipment List page, click Shipment Number link
On the Details page, use the scroll bars to view additional details 4 5
Note: Depending on your search criteria, multiple ASNs could be listed on the ‘Shipment List’ page.
Scroll right to review the details and then select an ASN by clicking on the Shipment Number link. 5

63. Shipment Status on My Workspace
On the navigation tree, go to My Workspace
In the Shipment Summary section, the number of shipment lines per state are listed
Click on the ‘Total’ number link to see the shipments for those lines
Note: The counts from My workspace for shipments are at the shipment line level, but the results on the list page from here will be one row per shipment. Click into the shipment details to see all of the shipment lines. 1 2 3

64. Shipment Quantity on PO Line
On the Order Details tab, scroll right to see aggregated ‘Shipped Qty’ (B) for each PO line. The ‘Shipped Qty’ count on the Order will increase when new shipments are created against that schedule line.
If a shipment is cancelled or rejected, the shipped quantity is deducted from the ‘Shipped Qty’ field.
If a shipment record is purged from BSCP, the ‘Shipped Qty’ is not changed. A B

65. Shipment Info Tab on Order
The Shipment Info tab shows a summary of the shipments against this order. It also indicates the ‘PO Line ID’ and ‘PO Schedule ID’ for each row. A

66. View History of a Shipment
Use ‘View History’ to see what actions have occurred for a shipment record in BSCP.
On the Shipment Details page for a shipment, select one shipment line
Click the View History button 1 2

67. View History of a Shipment
Click on the ‘+’ for any one action to expand the details
The left section shows the user name/role and date time of an action that occurred
The right section shows the name of the field that changed, and the old and new values
(Optional) Click on the Export icon to download the information (A). 3 A 3 4 5

68. Update or Cancel Shipments

69. Update a Shipment
On the navigation tree, go to Order Management  Shipment  Search
Enter search criteria – you can search by Order Number, Shipment Number etc.
Click the Search button 1 2 3

70. Update a Shipment
From the Shipment List page, click Shipment Number link
On the Details page, use the scroll bars to view additional details 4 5 5

71. Update a Shipment
On the details page, enter updates in the header section as needed.
At line item level, use checkboxes to select lines
Scroll to the right to make changes as needed.
When finished, click Update
Note that the ‘Header Last Modified’ field will update to show there has been a change 9 6 7 8

72. Cancel a Shipment
On the navigation tree, go to Order Management  Shipment  Search
Enter search criteria – you can search by Order Number, Shipment Number etc.
Click the Search button 2 1 3

73. Cancel a Shipment
From the Shipment List page, click Shipment Number link
On the Details page, select one or more lines to be cancelled
Click the Cancel ASN button 4 5 6

74. Cancel a Shipment
The Shipment State updates to ‘Cancelled’ and the Purpose updates to ‘Cancellation’.
Header Last Modified reflects the date of the cancellation action in BSCP.
A notification is also sent to Boeing.
Note: Shipment lines that are in an ‘Archived’ state cannot be cancelled. 7 8

75. Download Shipment Data from BSCP

76. Identify Shipments to Download
On the navigation tree, go to Order Management  Shipment  Search
Enter search criteria – for example, a ‘Shipment Created’ date range
Click the Search button 2 1 3

77. Download Shipments
From the list page, it is easy to download the Shipment information in an Excel format.
Click the Download Shipments button (this downloads data from across all pages)
In the pop-up window, select ‘Shipment UI Export’ (Excel format) or ‘Shipment UI CSV Export’ (CSV format)
Click Next and then select to ‘Open’ or ‘Save’ the file
Note: If Step 6 does not work, try holding down the Ctrl key while you click ‘Next’. Or, use the Upload/Download workflow to download information. 4 5 6

78. Example of Download (from List Page)
Since the data was downloaded from the Internet, you might need to click the “Enable Editing’ button (A) at the top of the Excel sheet before you can edit the Excel data. A
Note: You can modify the layout of the download file – i.e. data fields to include and in what order (See help file for more information).

79. Upload Shipment Data into BSCP

80. Upload Shipment Data
It is possible in BSCP to upload shipment or invoice data from an Excel file. You will first need to get an example of the Excel file, so that you have a template to use for the upload.
Go to Upload/Download  Order Management  Shipment
Enter search criteria for some data to download (this provides an example of formatting)
Click Search to Download
Note: For more details, see the ASN upload reference guide or ASN upload template. 2 1 3

81. Upload Shipment Data
You must select the Shipment Download version, as this provides the format that is needed to create a successful upload
Click the Refresh icon until the Status is ‘Completed’
Then click the File Name 4 5 6

82. Upload Shipment Data
Remove from the file all of the sample data that was downloaded and then enter the new Shipment data to be uploaded.
Go to Upload/Download  Uploads  Order Management  Shipment.
Click the Browse button. 7 8

83. Upload Shipment Data
In the pop-up window, locate the upload file and then click Open.
In the main window, click the Next button.
Click the Refresh icon until the
Status is Completed.
Note: A red exclamation icon (J) means there was an upload error – click the icon for details. Modify the file and then upload it again. 9 10 J

84. End - Shipments