1. Webinar 3
Annual Screening

2. This Session: Affiliation Affiliate Standards START HERE
1.Quality Sport Experience 
2. Athlete Program Descriptions
3. Athlete Safety
4. Affiliation
5. Coach Training and Certification
6. Annual Screening
7. Policies and Procedures
8. Insurance
9. Financial System
START HERE
Meeting basic Insurance requirements
A first look at the areas of quality sport
Self-declared by the club online (
The Affiliate standards are about meeting basic standards that often help clubs align with insurance requirements, reviewing and implementing basic risk management strategies, and declaring your clubs commitment to principles of good governance as you are taking steps in the right direction.
Club Excellence Facilitator Tools - Navigating the Resources

3. REVIEW: Affiliate Standard #5
Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
REVIEW: Affiliate Standard #5
Coach Training and Certification
The club meets the minimum requirements of its sport governing body for qualifications of its coaches/instructors
Review of the language of standard #5

4. SSA Coach Training and Certification Requirements
NCCP Workshop
FIND COURSE NEAR YOU AT:
U4-U6
Active Start Workshop
U6-U8
FUNdamentals Workshop
U10-U12
Learn to Train Workshop
U14 & up
Soccer for Life Workshop
Making Ethical Decisions Module
Offered as a module of your NCCP Workshop
Respect In Sport
Free Online :
There are 3 requirements that coaches must complete in order to be qualified to coach soccer under the Saskatchewan Soccer Association.
Coaches must complete an NCCP workshop
Coaches must complete the NCCP’s Making Ethical Descisions module – which is often a part of the NCCP workshop
Coaches must also complete the respect in sport course – this is free and online.
Homework Completed: pg in the affiliate workbook

5. Affiliate Standard #6 Annual Screening
Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
Affiliate Standard #6
Annual Screening
The club conducts screening of all individuals in a position of trust or authority consistent with its sport governing body’s guidelines for police and vulnerable record checks or stated club policy
This session, we are going to talk about Club Excellence Affiliate Standard #6

6. Affiliate Standard #6 Annual Screening
Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
Affiliate Standard #6
Annual Screening
The club conducts screening of all individuals in a position of trust or authority consistent with its sport governing body’s guidelines for police and vulnerable record checks or stated club policy
Why should we do police record checks?
What are the types of background checks we can do?
How can we get police record checks and vulnerable sector checks?

7. Why? Risk Management Strategy
Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
Why?
Risk Management Strategy
Reduces risk of harm to vulnerable participants in MO activities
Will help minimize liability for volunteer Directors and Officers at all levels of the MO
Part of sound financial management and good human resources
Why completing background checks are important…

8. Criminal Record Check Types of checks: National Criminal Records Local
Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
Types of checks:
Criminal Record Check
There are three types of checks that you can do. The most common are National Criminal records and records of the local police department, they mostly check the same records with a few exceptions. Your local police check is the most complete.
National Criminal Records
Local

9. Vulnerable Sector Check
Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
Types of checks:
Vulnerable Sector Check
No pardons since ’86
(31 years or older)
The vulnerable sector check is the only one that will verify against the pardoned sex offender database. This is a list of those only those who have previously received pardons, as pardons would not show up in a local or national police record check. Something that is important to note, no pardons have been issued since therefore anyone under the age of 31 should NOT have to complete a vulnerable sector check.
The Vulnerable Sector search cannot be run for applicants under the age of 18 years old.

10. Affiliate Standard #6 Annual Screening
Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
Affiliate Standard #6
Annual Screening
The club conducts screening of all individuals in a position of trust or authority consistent with its sport governing body’s guidelines for police and vulnerable record checks or stated club policy
In order to satisfy this standard, your member organizations policy must be consistent with the SSA’s policy.

11. Saskatchewan Soccer Policy
Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
Saskatchewan Soccer Policy
A thorough screening protocol involves multiple steps including a Police Records Check. In all cases in SSA policy a “Police Records Check” includes:
Criminal Records Check
National Repository of Criminal Records
Police Record Check
Search of records in a local police agency
Vulnerable Sector Check
Database of Pardoned Sex Offenders
For 18yrs or older
Every
3 yrs
The SSA’s Policy says:
A thorough screening protocol involves multiple steps including a Police Records Check. In all cases in SSA policy a “Police Records Check” includes:
A Criminal Records Check
A Vulnerable Sector Verification (a fingerprint based screening service provided by the Royal Canadian Mounted Police)
A search of the records held in the information database of a local police agency (hereinafter referred to collectively as a PRC) All SSA Member Organizations are strongly recommended to implement all steps from “Best Practice Guide for Screening Volunteers” established by Volunteer Canada to ensure their screening protocols are of the highest standards. SSA Screening Policies meet the standards established by the CSA.
3.1.7 SSA Member Organization are required to adopt and implement screening policies and practices within their organizations that meet the standards set by the SSA and CSA
Read the full policy:

12. Who to check in your club?
Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
Who to check in your club?
All SSA Staff & Volunteers….
Those in a supervisory role representing the SSA at in province or out of province events
Includes: Coaches, team personnel, instructors, gender representative personnel and chaperones or others
Youth and Mini teams?
All SSA and SSA Member Organization Coaches and Team Personnel
Is the Coach 17 & U?
One Asst. Coach/Manager for any team where a youth is registered as the Coach
Any others
At the discretion of the SSA Executive Director or Director of Soccer Operations, President of the Member Organization or their designate.
Volunteers and staff new to Canada
PRC from their previous country of residence (translated)
& CV/Resume that meets Canadian standards
Who should be required to undergo background screening in your organization according to the SSA, and are there additional checks to consider?
Read the full policy:

13. To Satisfy This Standard
Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
To Satisfy This Standard
The MO’s policies and practices must be in compliance with the guidelines set by their sport governing body
A thorough screening protocol involves multiple steps including a Police Records Check. In all cases in SSA policy a “Police Records Check” includes:
A Criminal Records Check
A Vulnerable Sector Verification (a fingerprint based screening service provided by the Royal Canadian Mounted Police)
A search of the records held in the information database of a local police agency (hereinafter referred to collectively as a PRC) All SSA Member Organizations are strongly recommended to implement all steps from “Best Practice Guide for Screening Volunteers” established by Volunteer Canada to ensure their screening protocols are of the highest standards. SSA Screening Policies meet the standards established by the CSA.
Read the full policy:

14.  Steps to Complete Standard #6 Does your MO have a screening policy?
Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
Steps to Complete Standard #6
Does your MO have a screening policy? No
Add screening policy discussions to agenda of the next BOD Meeting
Yes
Does it align with SSA’s Policy? No
Yes
Are you tracking screening?
Tracking Log Sheet No
Steps to meet Standard #6 
Yes

15. Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
Tracking Log Sheet

16. How? Local police station RCMP SterlingBackcheck
Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
How?
Local police station
RCMP
SterlingBackcheck

17. Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
Local police station
To apply in person for a criminal records check at a local police station, applicants must live in that town or city
$ Cost
You will need:
CRC, PRC & VRC: $70
1. Completed application form
2. Two pieces of government issued ID
Return Time
Processing time will vary by applicant
3. Payment for fees

18. STEP 1 Fingerprints Step 2 Application Step 3 Submit RCMP
Criminal Record and Vulnerable Sector Checks with fingerprint submissions
STEP 1
Fingerprints
You can go to your local police service or an accredited company near you
List of accredited fingerprinting
companies in Canada
Step 2
Application
Fill out the required form
Step 3
Submit
Submit your application through your local service, or online.
See your local police station website for options available to you
Cost
$25 per Check
Return Time
Average return time is 3 business days or less if done electronically
4 weeks for a Vulnerable Sector Check with a paper application
22 weeks for a Criminal Record Check with a paper application
To obtain a certified Criminal Record Check, you must submit a full set of all 10 fingerprints
You can go to your local police service or one of these accredited companies
Fill in your application if submitting it by paper, or provide the information to the person taking your fingerprints

19. SterlingBackcheck Cost Online Process Return Time
Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
SterlingBackcheck
Online resource for background checks including E-PIC and Criminal Record Checks
Cost
Online Process
E-PIC (CRC & Enhanced PRC) $35
Return Time
One business day

20. Enhanced Police Information Check (E-PIC)
Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
Enhanced Police Information Check (E-PIC)
The Vulnerable Sector search cannot be run for applicants under the age of 18 years old.

21. Affiliate Standard #6 Annual Screening
Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
Affiliate Standard #6
Annual Screening
The club conducts screening of all individuals in a position of trust or authority consistent with its sport governing body’s guidelines for police and vulnerable record checks or stated club policy

22. Club Excellence Resources
Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
Club Excellence Resources
Templates
Tracking Log Sheet
Competitive Coach Requirements/Screening Policy
Track and Field Association Risk Management and Coach Screening Policy
Swim Ontario Screening policy
SwimNB Screening policy
Examples
What is an Enhanced Police Record Check (E-PIC)?
Requesting an E-PIC vs. Vulnerable sector check
E-PIC results: What do they mean?
RCMP-Criminal Record and Vulnerable Sector Checks
Electronic Criminal Record Check
Risk Proofed volunteers
Additional Reading

23. Sask. Soccer Resources Templates Examples Additional Reading
Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
Sask. Soccer Resources
Templates
Police Record Check Letter - Template
Examples
Saskatchewan Soccer Association – Section 13 – Risk Management Policy: Section 3 – Screening Policies
Additional Reading

24. Affiliate Workbook HOmework
Building a network of healthy, strong and sustainable sport clubs and sport organizations, across Canada
Next Steps
Date
Sask Soccer
Affiliate Workbook HOmework
May 17th or 18th, 2017
2nd workgroup session
Coach Training and Certification
Annual Screening pg pg
June 21th-or 22rd, 2017
3rd workgroup session
Athlete Safety
Policies and Procedures pg pg