1. Catch the Education Title Wave
June 2017 Board Meeting
Nicholas Nelson
NALTA First Vice President

2. Title and Content Layout with List
Audio Visual
Photography
Brochure
President’s Gifts
Door Prizes & T-Shirts
Signs
Donations
Transportation
Education
Hotel
Entertainment
Registration
Exhibitor / Vendor
Financial(s)
Name Badges

3. Audio Visual Charles Blocker – Chair
Estimated Expense $22,000.00
ACTION ITEM: Coordinate and identify AV needs for the September board meetings and conference from published hotel AV prices. Review AV Event Orders for completeness and accuracy.
ACTION ITEM: Get Price Quote from Freeman AV & J&S Audio Visual Inc.

4. Brochure Tonya Frayley, CPLTA – Chair Lisa Coats, CPLTA – Committee
Kristin Gott – Committee
The conference brochure was produced at a cost of $543.98, which includes printing. The brochure has been mailed to potential donors and exhibitors. A special thank you to the Brochure Team for all of their hard work.

5. Door Prizes & T-Shirts Lori Fisher – Chair
DALTA:
4 - $25.00 Gift Cards
Dean Powell, PLLC:
1 – $ Gift Card
4 - $50.00 Gift Cards
Committee & Speaker Gifts
Estimated Expense - $1,350.00
T-Shirts
Estimated Expense $4, – 300 Shirts
Lori has obtained a quote for T-Shirts for $8.00 a shirt from Susie Q T-shirts for 350 shirts. With an original estimate $16.00 per shirt, Lori has cut the cost in half. The designer has the logo and is processing the design.

6. Original Estimated Cash Donations - $14,000.00
Rheannon Coleman, CPLTA – Chair
Vonda Sams, CPLTA – Committee
Jackie Jordan, CPLTA – Committee
Original Estimated Cash Donations - $14,000.00
Rheannon Coleman, CPLTA and her team have brought in $15, in cash donations in addition to numerous other donations.
Note: See Donations Handout List for complete donation history and list.

7. Education Connie Wilcoxson, RPL, CPLTA, CDOA - Chair
Josie Amerjorado, CPLTA – Committee
Tanna Buie – Committee
Mylissa Clark – Committee
Lisa DeMasie – Committee
Priscilla Parsons, CPLTA – Committee
Speaker cost were a little more expensive that originally estimated. Unfortunately, some of the speakers asked for their transportation cost to be paid for. Many more speakers were very generous in donating their time, money and effort. Originally, the estimate for speaker cost was $3, and now the estimate is looking like $4,
Wednesday – 4 Speakers, 1 Keynote
Thursday Speakers – 9 Speakers, 1 Keynote
Friday Speakers – 10 Speakers, 1 Keynote
Thursday & Friday Speakers – 7 Speakers
Note: See the Education Schedule on the NALTA website for complete speaker Details

8. Education - Credits NALTA (CPLTA): NADOA (CDOA): AAPL: NARO: (CMM)
Wednesday Seminar - 7 Credits
Wednesday Documentary - 1 Credit
Thursday Conference - 6 Credits
Friday Conference - 4 Credits
NADOA (CDOA):
Wednesday Seminar - 6 Credits
Friday Conference - 5 Credits
AAPL:
Wednesday Seminar - 6 CEU
Wednesday Documentary - 1 Ethics CEU
Thursday & Friday Conference - 10 CEU
NARO: (CMM)
Three Day Conference Attendance (Awaiting Breakdown of credits per day) - 6 Credits
PENDING:
State Bar of Texas (CLE)

9. Entertainment Crystal Clark – Co-Chair Angela Pesina, CPLTA – Co-Chair
Wednesday President Reception
Band – The Grooves is secure
DJ/Karaoke – Finishing up contract
Photo booth – In process
Decorations – Finishing up ideas
Thursday Night Event
Actors – They Improv is secure
Photographers – Need photography committee involvement
Decoration - Securing

10. Exhibitor / Vendors Liz Bicoy, CPLTA – Co-Chair
Kelley Newkirk-Konarik, CPLTA – Co-Chair
Currently we have five paid exhibitors, the Chairs are continuing their search for move Exhibitors.
ACTION ITEM: Every Chapter needs to register their booth if they have not done so already.

11. Name Badges Jan Warren, CPLTA – Chair
Petro-Hunt, LLC will be donating Conference Name Badges.
Note: Review of proposed Name Badges & Pricing

12. Photography Kayla Hale – Chair
ACTION ITEM: During Conference, a schedule will be developed for chapter, CPLTA, Past Presidents Photoshoots.
ACTION ITEM: Coordinate with Entertainment Committee on Photos during events.

13. President’s Gifts Linda Howerton – Chair
*Estimated President’s Gift Cost - $6, ($20.00 per person)
ACTION ITEM: Chair to coordinate with President and First Vice President on item.

14. Conference Signs Dawn Howell, CPLTA – Chair
Thank you Dawn Howell for securing the sign donation from ConcoPhillips.

15. Transportation Kristie Rimpley – Co-Chair
Michael Smith, CPLTA – Co-Chair
*All transportation items have been secured and are on the NALTA website.
*Southwest Airlines opted not to provide us with a discount this year.
*Rental Car Discounts are still in the works. The lack of response from Rental Car Companies is the delay.

16. Registration Enjoli Hoff, CPLTA – Chair
Debbie Wilpot, CPLTA – Committee
*A schedule for registration workers is being developed. Registration will be open later and longer times for late arrivals.
*ACTION ITEM: Board & Parliamentarian sign up for registration working times.

17. Registration Promotion
Letters s
Facebook
LinkedIn
Twitter
ACTION ITEM: Board Members please provide the name, addresses, and s of the person at their company to contact “THE BOSS”

18. Registration Numbers Paid Registration Numbers: Member Non-Member
“70”
Total
Paid Registration Numbers:
Member
One Day – 2 (Wednesday)
Two Day – 31
Three Day – 23
Non-Member
Two Day – 9
Three Day – 5
Guest Registration
Wednesday Evening – 2
Thursday Evening – 1
Wednesday & Thursday Evening – 8
Exhibitor(s) 5

19. Registration Numbers Non-Paid Registration Numbers: Board - 17
Committee Chairs – 3
Education, Hotel, Registration
Parliamentarian - 1
Grant Winner 2016 – 1
2017 Grants – 11
Speakers
Wednesday – 5
Thursday – 10
Friday – 11
Thursday & Friday - 7
“64”
NON
PAID
REGISTRATIONS
*Note: Not all of these individuals have registered.

20. Hotel Olga McGee – Co-Chair Lynda Gutierrez – Co-Chair
The Hotel Chairs have been working throughout the year with Moody Garden’s to ensure coordination of the conference.
Such as the Hotel Chairs renegotiated the Hotel contract to remove some of the contract room nights. This ensured NALTA will be in compliance and will not over commit to the amount of room.
Coordinate room listings for the board of directors
Coordinate the food selection and timing with the hotel.
Coordinate the AV needs between the hotel and the AV Chair.
Compare the hotel reservations with conference registrations.
Pre-Planning Meeting Held Thursday, June 8, 2017.
Coordinated by Hotel Chairs

21. Hotel Food Menus are being finalized
September Room Listings are being monitored for Speakers & Members
AV is being coordinated
Verifying contracts and BEO’s
*ACTION ITEM: Discuss conference registration fees for the two hotel chairs.

22. Moody Gardens Contract
Newly Negotiated Contracted Room Nights:
20 – Monday
160 – Tuesday
300 – Wednesday
300 – Thursday
150 – Friday
50 – Saturday
TOTAL CONTRACT ROOM NIGHTS
980 with 20% attrition (196 less room nights) Total of 784 room nights must be filled
Current Room Nights Occupied - 191

23. Income vs Expense Income Amount Registration $48,592.12 Donation
$15,250.00
Total
$62,935.12
Expense
Estimated
Amount
Wednesday
$42,081.27
Thursday
$63,451.75
Friday
$26,932.50
Other
(i.e. AV, Gifts)
$44,950.00
Total
$177,415.52
*NOTE: I have removed the PayPal Fees = $691.83

24. Registration & Donation Income (As of June 5, 2017)
Amount
Amount Owed to Hotel
# of Registered
Paid Registrations
$42,829.17 70
Guest Registrations
$1,435.00 11
Exhibitor Registration
$4,327.95 5
Donations
$15,250.00
Passes for Moody Gardens Attractions
($ ) 24
Exhibitor Hotel Fee
(125.00)
TOTAL
$62,935.12

25. Estimated Registrations Expense
Amount
# of Registered
Board Member
$9,775.00 17
Committee Chair
$1,725.00 3
Parliamentarian
$575.00 1
Grant Winner 2016
2017 Grants
$6,325.00 11
Wednesday Speakers
$1,500.00 4
Wednesday Keynote Speaker
$375.00
Thursday Keynote Speaker
$50.00
Thursday & Friday Speakers
$14,375.00 25
Total Estimate Registration Expense
$35,275.00 64
*Note: Not all of these individuals have registered.

26. Expenses Brochure Committee, Speaker, Keynote Gifts
Spent $ for graphics and printing.
These have been used along with letters requesting donations and vendors. We have had a great reply using them.
Committee, Speaker, Keynote Gifts
Original Estimate: $1,350.00
Spent $387.98
Estimated Additional Expense $700.00

27. This is only the Entertainment – Food Not Included
Expenses
This is only the Entertainment – Food Not Included
Entertainment
Wednesday:
Original Estimate: $4,500.00
Committed Expense: $3,675.00
$ paid in deposits
Thursday:
Original Estimate: $11,830.00
Committed Expense: $7,500.00
$3, paid in deposits
Education
Continuing Education Credits: $374.00
Unexpected
Cost
NALTA Should consider charging other organization that charge us to authorize CPLTA credits at their events (exp. AAPL)
*Note: For a complete financial report see attached.

28. Expense (Speaker Cost)
Hotel
Wednesday: $569.25
Thursday: $379.50
Friday: $759.00
Thursday & Friday: $1,518.00
Transportation
Wednesday: $1,250.00
Thursday or Friday: $214.00
Thursday & Friday: $415.03
Food
Wednesday Seminar: $287.28
President’s Reception: $1,715.80
Thursday: $1,616.04
Thursday Night Event: $2,418.25
Friday: $420.00
Estimated

29. Additional Items ALTA Reception (Wednesday Night)
Board & Committee Shirts
Wrist Bands & Drink Tickets
Name Badges
VIP Room
Hurricane Backup Plan