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Catch the Education Title Wave

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Presentation on theme: "Catch the Education Title Wave"— Presentation transcript:

1 Catch the Education Title Wave
June 2017 Board Meeting Nicholas Nelson NALTA First Vice President

2 Title and Content Layout with List
Audio Visual Photography Brochure President’s Gifts Door Prizes & T-Shirts Signs Donations Transportation Education Hotel Entertainment Registration Exhibitor / Vendor Financial(s) Name Badges

3 Audio Visual Charles Blocker – Chair
Estimated Expense $22,000.00 ACTION ITEM: Coordinate and identify AV needs for the September board meetings and conference from published hotel AV prices. Review AV Event Orders for completeness and accuracy. ACTION ITEM: Get Price Quote from Freeman AV & J&S Audio Visual Inc.

4 Brochure Tonya Frayley, CPLTA – Chair Lisa Coats, CPLTA – Committee
Kristin Gott – Committee The conference brochure was produced at a cost of $543.98, which includes printing. The brochure has been mailed to potential donors and exhibitors. A special thank you to the Brochure Team for all of their hard work.

5 Door Prizes & T-Shirts Lori Fisher – Chair
DALTA: 4 - $25.00 Gift Cards Dean Powell, PLLC: 1 – $ Gift Card 4 - $50.00 Gift Cards Committee & Speaker Gifts Estimated Expense - $1,350.00 T-Shirts Estimated Expense $4, – 300 Shirts Lori has obtained a quote for T-Shirts for $8.00 a shirt from Susie Q T-shirts for 350 shirts. With an original estimate $16.00 per shirt, Lori has cut the cost in half. The designer has the logo and is processing the design.

6 Original Estimated Cash Donations - $14,000.00
Rheannon Coleman, CPLTA – Chair Vonda Sams, CPLTA – Committee Jackie Jordan, CPLTA – Committee Original Estimated Cash Donations - $14,000.00 Rheannon Coleman, CPLTA and her team have brought in $15, in cash donations in addition to numerous other donations. Note: See Donations Handout List for complete donation history and list.

7 Education Connie Wilcoxson, RPL, CPLTA, CDOA - Chair
Josie Amerjorado, CPLTA – Committee Tanna Buie – Committee Mylissa Clark – Committee Lisa DeMasie – Committee Priscilla Parsons, CPLTA – Committee Speaker cost were a little more expensive that originally estimated. Unfortunately, some of the speakers asked for their transportation cost to be paid for. Many more speakers were very generous in donating their time, money and effort. Originally, the estimate for speaker cost was $3, and now the estimate is looking like $4, Wednesday – 4 Speakers, 1 Keynote Thursday Speakers – 9 Speakers, 1 Keynote Friday Speakers – 10 Speakers, 1 Keynote Thursday & Friday Speakers – 7 Speakers Note: See the Education Schedule on the NALTA website for complete speaker Details

8 Education - Credits NALTA (CPLTA): NADOA (CDOA): AAPL: NARO: (CMM)
Wednesday Seminar - 7 Credits Wednesday Documentary - 1 Credit Thursday Conference - 6 Credits Friday Conference - 4 Credits NADOA (CDOA): Wednesday Seminar - 6 Credits Friday Conference - 5 Credits AAPL: Wednesday Seminar - 6 CEU Wednesday Documentary - 1 Ethics CEU Thursday & Friday Conference - 10 CEU NARO: (CMM) Three Day Conference Attendance (Awaiting Breakdown of credits per day) - 6 Credits PENDING: State Bar of Texas (CLE)

9 Entertainment Crystal Clark – Co-Chair Angela Pesina, CPLTA – Co-Chair
Wednesday President Reception Band – The Grooves is secure DJ/Karaoke – Finishing up contract Photo booth – In process Decorations – Finishing up ideas Thursday Night Event Actors – They Improv is secure Photographers – Need photography committee involvement Decoration - Securing

10 Exhibitor / Vendors Liz Bicoy, CPLTA – Co-Chair
Kelley Newkirk-Konarik, CPLTA – Co-Chair Currently we have five paid exhibitors, the Chairs are continuing their search for move Exhibitors. ACTION ITEM: Every Chapter needs to register their booth if they have not done so already.

11 Name Badges Jan Warren, CPLTA – Chair
Petro-Hunt, LLC will be donating Conference Name Badges. Note: Review of proposed Name Badges & Pricing

12 Photography Kayla Hale – Chair
ACTION ITEM: During Conference, a schedule will be developed for chapter, CPLTA, Past Presidents Photoshoots. ACTION ITEM: Coordinate with Entertainment Committee on Photos during events.

13 President’s Gifts Linda Howerton – Chair
*Estimated President’s Gift Cost - $6, ($20.00 per person) ACTION ITEM: Chair to coordinate with President and First Vice President on item.

14 Conference Signs Dawn Howell, CPLTA – Chair
Thank you Dawn Howell for securing the sign donation from ConcoPhillips.

15 Transportation Kristie Rimpley – Co-Chair
Michael Smith, CPLTA – Co-Chair *All transportation items have been secured and are on the NALTA website. *Southwest Airlines opted not to provide us with a discount this year. *Rental Car Discounts are still in the works. The lack of response from Rental Car Companies is the delay.

16 Registration Enjoli Hoff, CPLTA – Chair
Debbie Wilpot, CPLTA – Committee *A schedule for registration workers is being developed. Registration will be open later and longer times for late arrivals. *ACTION ITEM: Board & Parliamentarian sign up for registration working times.

17 Registration Promotion
Letters s Facebook LinkedIn Twitter ACTION ITEM: Board Members please provide the name, addresses, and s of the person at their company to contact “THE BOSS”

18 Registration Numbers Paid Registration Numbers: Member Non-Member
“70” Total Paid Registration Numbers: Member One Day – 2 (Wednesday) Two Day – 31 Three Day – 23 Non-Member Two Day – 9 Three Day – 5 Guest Registration Wednesday Evening – 2 Thursday Evening – 1 Wednesday & Thursday Evening – 8 Exhibitor(s) 5

19 Registration Numbers Non-Paid Registration Numbers: Board - 17
Committee Chairs – 3 Education, Hotel, Registration Parliamentarian - 1 Grant Winner 2016 – 1 2017 Grants – 11 Speakers Wednesday – 5 Thursday – 10 Friday – 11 Thursday & Friday - 7 “64” NON PAID REGISTRATIONS *Note: Not all of these individuals have registered.

20 Hotel Olga McGee – Co-Chair Lynda Gutierrez – Co-Chair
The Hotel Chairs have been working throughout the year with Moody Garden’s to ensure coordination of the conference. Such as the Hotel Chairs renegotiated the Hotel contract to remove some of the contract room nights. This ensured NALTA will be in compliance and will not over commit to the amount of room. Coordinate room listings for the board of directors Coordinate the food selection and timing with the hotel. Coordinate the AV needs between the hotel and the AV Chair. Compare the hotel reservations with conference registrations. Pre-Planning Meeting Held Thursday, June 8, 2017. Coordinated by Hotel Chairs

21 Hotel Food Menus are being finalized
September Room Listings are being monitored for Speakers & Members AV is being coordinated Verifying contracts and BEO’s *ACTION ITEM: Discuss conference registration fees for the two hotel chairs.

22 Moody Gardens Contract
Newly Negotiated Contracted Room Nights: 20 – Monday 160 – Tuesday 300 – Wednesday 300 – Thursday 150 – Friday 50 – Saturday TOTAL CONTRACT ROOM NIGHTS 980 with 20% attrition (196 less room nights) Total of 784 room nights must be filled Current Room Nights Occupied - 191

23 Income vs Expense Income Amount Registration $48,592.12 Donation
$15,250.00 Total $62,935.12 Expense Estimated Amount Wednesday $42,081.27 Thursday $63,451.75 Friday $26,932.50 Other (i.e. AV, Gifts) $44,950.00 Total $177,415.52 *NOTE: I have removed the PayPal Fees = $691.83

24 Registration & Donation Income (As of June 5, 2017)
Amount Amount Owed to Hotel # of Registered Paid Registrations $42,829.17 70 Guest Registrations $1,435.00 11 Exhibitor Registration $4,327.95 5 Donations $15,250.00 Passes for Moody Gardens Attractions ($ ) 24 Exhibitor Hotel Fee (125.00) TOTAL $62,935.12

25 Estimated Registrations Expense
Amount # of Registered Board Member $9,775.00 17 Committee Chair $1,725.00 3 Parliamentarian $575.00 1 Grant Winner 2016 2017 Grants $6,325.00 11 Wednesday Speakers $1,500.00 4 Wednesday Keynote Speaker $375.00 Thursday Keynote Speaker $50.00 Thursday & Friday Speakers $14,375.00 25 Total Estimate Registration Expense $35,275.00 64 *Note: Not all of these individuals have registered.

26 Expenses Brochure Committee, Speaker, Keynote Gifts
Spent $ for graphics and printing. These have been used along with letters requesting donations and vendors. We have had a great reply using them. Committee, Speaker, Keynote Gifts Original Estimate: $1,350.00 Spent $387.98 Estimated Additional Expense $700.00

27 This is only the Entertainment – Food Not Included
Expenses This is only the Entertainment – Food Not Included Entertainment Wednesday: Original Estimate: $4,500.00 Committed Expense: $3,675.00 $ paid in deposits Thursday: Original Estimate: $11,830.00 Committed Expense: $7,500.00 $3, paid in deposits Education Continuing Education Credits: $374.00 Unexpected Cost NALTA Should consider charging other organization that charge us to authorize CPLTA credits at their events (exp. AAPL) *Note: For a complete financial report see attached.

28 Expense (Speaker Cost)
Hotel Wednesday: $569.25 Thursday: $379.50 Friday: $759.00 Thursday & Friday: $1,518.00 Transportation Wednesday: $1,250.00 Thursday or Friday: $214.00 Thursday & Friday: $415.03 Food Wednesday Seminar: $287.28 President’s Reception: $1,715.80 Thursday: $1,616.04 Thursday Night Event: $2,418.25 Friday: $420.00 Estimated

29 Additional Items ALTA Reception (Wednesday Night)
Board & Committee Shirts Wrist Bands & Drink Tickets Name Badges VIP Room Hurricane Backup Plan


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