1. MyFloridaMarketPlace
MFMP For Vendors
Welcome to the Vendor training for understanding the transaction fee.

2. Agenda MyFloridaMarketPlace Overview VIP Account Management
Viewing Transaction Information
Transaction Fee Information and Payment
Resources *

3. Overview of MFMP
MyFloridaMarketPlace (MFMP) is the state’s online purchasing system and continues to be a significant tool for buyers and vendors of the State of Florida.
MFMP provides a source for centralized procurement activities focusing on best practices and maximizing the state’s buying power to support efficient government.
MFMP prides itself on public and private partnerships making procurements easier and faster for both buyers and vendors.

4. MFMP Vendor Benefits
Equal access for small and minority-owned businesses.
Ability to submit invoices electronically (eInvoicing).
Single registration that enables vendors to receive notifications for all state agency solicitations by commodity code.
24/7 access to bid opportunities and information through:
Vendor Bid System (VBS)
Sourcing
Improved quality and accuracy of interactions with the state.
Customer service support staff available to provide real-time assistance.

5. The Vendor Information Portal (VIP)
The Vendor Information Portal (VIP) provides Florida’s vendors with self-service tools for registration, account maintenance, performance rating reviews, and transaction fee reporting.
Vendors can elect to receive notifications about upcoming solicitations based on their chosen commodity code(s).
Vendor Information Portal (VIP) application
The Vendor Information Portal, known as VIP, provides Florida’s vendors with self-service tools for registration, account maintenance, performance rating reviews, and transaction fee reporting. Through VIP, vendors can elect to receive notifications about upcoming solicitations (based on their chosen commodity code).   
You can access VIP at the link provided here, or you can find it on the MFMP website by going to select the “Vendors” button, and choose the “Vendor registration via the Vendor Information Portal (VIP)” link at the bottom of the screen under “Helpful Links”.

6. MFMP Sourcing
MFMP Sourcing is used by the State of Florida to issue formal competitive solicitations and informal electronic quotes (eQuotes).
Sourcing application
The website address here is the login page for Sourcing for vendors, as well as a public access site.
Vendors use their VIP usernames and passwords to log into Sourcing.

7. Agenda MyFloridaMarketPlace Overview VIP Account Management
Viewing Transaction Information
Transaction Fee Information and Payment
Resources *

8. Update VIP
In order to keep information current, MFMP VIP provide vendors the option to view and edit the following categories:
Username or Password
General Business Information
Contact Information
Certified Minority Business Selections
Business Locations
Commodity Codes
Solicitations Selections

9. Update Contact Information
It is important that vendors keep their contact information current in MFMP VIP.
Contact:
Communications:
Main Contact
All Account specific communications
Sales/Solicitations Contact
Receives solicitation notifications from Sourcing and/or VBS
PO Contact
Receives Purchase Orders
Billing Contact
May receive reminders to pay the transaction fee
Remit-To Contact
Receives questions about payments
The “I want to” drop down menu is your main tool when accessing MFMP VIP.
Use this menu to access several aspects of your Vendor Profile such as your Username and Password, selected Commodity Codes, etc.

10. Select/Update Commodity Codes
Sourcing leverages commodity codes to give you visibility to solicitations.
Not selecting a commodity code means your business will be ineligible to receive solicitation notifications from VBS or Sourcing.
Vendors can select commodity codes by going to the ‘I want to’ drop down box and select ‘View/Edit Commodity Codes’.

11. Solicitation Notifications
In order to view and respond to solicitations from MFMP Sourcing and VBS, vendors must register to receive electronic notifications in VIP.
Vendor may also establish a sales address to receive the notifications.

12. Agenda MyFloridaMarketPlace Overview VIP Account Management
Viewing Transaction Information
Transaction Fee Information and Payment
Resources *

13. Ariba Network
MFMP offers vendors the ability to join the Ariba Network (fees associated).
Vendors in the Ariba Network may view all Purchase Orders, Invoices, and Payments electronically.
Vendors in the Ariba Network may submit their invoices electronically and track their invoice status (submitted, approved, paid).
Vendors in the Ariba Network may search for business opportunities using Ariba Discovery.

14. DFS Vendor Payment Site
Vendors may access payment information via the DFS Vendor Payment History website.

15. FACTS
The Department of Financial Services’ Florida Accountability Contract Tracking System (FACTS) is an online tool developed to make the government contracting process more transparent.
The system contains information and audit findings of all grant and contract documents.
FACTS website
Agencies can enter Agency Term Contracts into MFMP to allow their agency customers consistency in purchasing from those contracts.
Agencies should enter contracts for both Services and Commodity purchases.
Use the link shown on the screen here to learn more about the Department of Financial Services’ FACTS requirements.
Contract information you enter into MFMP is used differently from the contract information you enter into FACTS. MFMP Contracts facilitates your operational Procure to Pay processes. FACTS provides transparency for the public related to all agency two party agreements.
DMS is working with DFS to identify ways to streamline this data entry process.

16. Agenda MyFloridaMarketPlace Overview VIP Account Management
Viewing Transaction Information
Transaction Fee Information and Payment
Resources *

17. Definition of the Transaction Fee
What is the Transaction Fee?
Subject Title
Subject Title
Through Rule 60A of the Florida Administrative Code (F.A.C.), the use of the fee was extended to transactions processed through the MFMP system.
Rule 60A F.A.C
Provides funding for the eProcurement system and purchasing oversight that benefits the state and business community.
All business conducted with State of Florida agencies is subject to a transaction fee unless specifically exempt by Rule.
Provides vendors with electronic access to state buyers and vendor outreach / support activities.
There is no charge for vendors to register in MFMP.

18. Payment Terms
The transaction fee is required to be paid to the State of Florida by the 15th of the month.
Reports and transaction fee payments are based on fee-eligible payments that the vendor received the prior month.
Subject Title
Subject Title
Provides Goods/Services in February
Receives Payment in March
Receives CBI in VIP Account on April 2nd
Files Transaction Fee Report on or before April 15th
Pays Transaction Fee on or before April 15th

19. Viewing CBIs
All vendors must pay the transaction fee to MFMP when receiving a fee eligible payment from a State Agency or Other Eligible User.
CBIs for non-STC vendors are generated in the vendor's VIP account on the 2nd of each month following the month a vendor receives payment for the goods and services they provided.
CBIs for STC vendors are generated in the vendor's VIP account on the 2nd of the month during the contract period. STC vendors must then submit a self-report every month for fee eligible payments (a $0 report should be submitted if there were no payment received for the previous month).

20. Viewing CBIs
Login to your VIP vendor registration account and enter your username and password.

21. Viewing CBIs
Vendors may access CBIs by selecting the “View/Edit My Consolidated Billing Invoice (CBI)” menu option.
Vendors should review their CBI to ensure that all payments received are correctly reflected on their CBI.

22. Vendors may pay via check, money order, ACH, or cashier's check.
Payment Details
Both transaction fee reports and payments are due on the 15th of the month following the month of payment.
Vendors may pay via check, money order, ACH, or cashier's check.
Please include the registered business mailing address and other important information like a company’s Tax ID or the CBI number.
It is very important to keep addresses up-to-date in VIP because it is the primary form of communication should there be an issue.
When MFMP receives a payment from a vendor, the payment amount is applied to the oldest outstanding invoice.

23. Late Payments 120 Days 60 Days 30 Days 90 Days
Late Payment Notice is sent to Billing Contact
Late Payment Notice is sent to Billing Contact
‘Intent to Collect’ Notice is sent to the Main Contact
VIP account is sent to a Collections Agency
VIP account is flagged for Non-payment.
30 Days
90 Days *

24. Agenda MyFloridaMarketPlace Overview VIP Account Management
Viewing Transaction Information
Transaction Fee Information and Payment
Resources

25. Helpful Hints
Keep contact information and commodity codes up-to-date in VIP.
Access the VIP account to update ‘Solicitation Preferences’ in order to participate in electronic solicitations.
Use the ‘Public Access’ view in Sourcing to get familiar with solicitations before submitting an official response.
Use FACTS public access to view information on government contracts.
Visit DFS to access vendor payment history.
To recap, your VIP account login information gives you access to MFMP Sourcing. Take time to check your Solicitation Preferences to be sure you selected to participate in electronic solicitations and that your main contact address is current and accurate.
Once you have, begin exploring MFMP Sourcing to be familiar with the application so you are ready to respond when event owners invite you to formal or informal solicitations, or when your commodity codes match solicitations.

26. Resources MyFloridaMarketPlace Vendor Information Portal (VIP)
MFMP Sourcing
Vendor Bid System
DFS Vendor Payment History
Florida Accountability Contract Tracking System (FACTS)

27. Contact Information
Contact the MyFloridaMarketPlace Customer Service Desk: Phone: Hours: Monday – Friday, 8:00 a.m. – 6:00 p.m., EST