PearsonAccess Training Before Testing

PearsonAccess Training Before Testing
Colorado Spring 2013 Field Test Summative Assessment CoAlt Assessment Welcome We will wait a few minutes for participants to log on and call in. Call in: Pass code: *6 to mute your line #6 to un-mute your line Welcome and thank you Approximately one hour Q&A – Chat on the WebEx and time for questions at the end CDE is also on the line

Agenda Welcome and thank you CDE and Pearson staff introductions
Questions: chat feature and un-muting conference call line Intended audience

Agenda (continued) Training plan
General field test administration information Spring Field Test Grades and Subjects Upcoming Dates Online testing planning Security requirements Summative participants Tools and accommodations Schedule planning Field Test Preparation and resources PearsonAccess Overview & Support Log in Password Maintenance User Roles and requirements How to Register New Students New Student Wizard PearsonAccess Student Data Upload (SDU) Process Ordering Additional Materials & Tracking (CoAlt) Support Information

Spring PearsonAccess Training Plan
WebEx Training Opportunities Getting Started Summative TestNav and Practice Test Training Summative and CoAlt PearsonAccess Training: Before Testing CoAlt PearsonAccess Training: CoAlt Administration and Examiner Scorer Entry CoAlt DAC and SAC PearsonAccess Training: Scorer Entry Overview and Session and Test Assignment Management Summative PearsonAccess Training: Immediately Before and During Testing

Upcoming Training Events Training Event Description Who should Attend Dates Summative TestNav and Practice Test Training Participants will learn about Pearson’s online testing engine, TestNav and how to use TestNav practice tests (ePATs) Summative DACs, SACs, and Proctors April 10 at 7:00 AM April 11 at 2:00 PM Summative and CoAlt PearsonAccess Training: Before Testing Participants will learn about the online registration processes before testing. DACs and SACs Districts participating in any field-testing April 9 at 2:00 PM April 10 at 9:00 AM April 11 at 4:00 PM April 12 at 12:00 PM CoAlt PearsonAccess Training: CoAlt Examiner Scorer Entry Training for the test examiners administering the CoAlt test to learn how to enter scores into PearsonAccess CoAlt Test Examiners only April 15 at 12:00 PM April 16 at 2:00 PM April 18 at 4:00 PM April 19 at 7:00 AM CoAlt DAC and SAC PearsonAccess Training: Scorer Entry Overview and Session and Test Assignment Management DACs and SACs whose schools are participating in CoAlt field-testing will learn how scores are entered into PearsonAccess. Participants will also learn about test assignments and session management. CoAlt DACs and SACs Districts participating in CoAlt only field-testing April 17 at 7:00 AM April 19 at 4:00 PM Summative PearsonAccess Training: Immediately Before and During Testing DACs, SACs, and Proctors will learn about online testing processes, Proctor Caching, test assignments and session management. Districts participating in CoAlt only field-testing do not need to attend this training April 18 at 7:00 AM April 19 at 2:00 PM April 22 at 4:00 PM April 23 at 12:00 PM

Training Documents PowerPoint slides will be posted for all PearsonAccess training events. WebEx trainings will be recorded and posted to PearsonAccess after the live trainings are completed.

Spring Field Test Grades and Subjects
Summative – online testing Social Studies Grade 4 Grade 7 Science Grade 5 Grade 8 CoAlt – paper test books with online score entry in PearsonAccess

CoAlt Spring Field Test
CoAlt PearsonAccess Upcoming Events Training Title Dates PearsonAccess Training Center Available January 28, 2013 Materials Arrive in Districts April 2–8, 2013 Student Data Available in PearsonAccess April 9, 2013 Additional Orders - Secure Materials April 9–May 8, 2013 Additional Orders - Non-Secure Materials April 9–May 15, 2013 Testing Window April 22–May 10, 2013 Schedule Pickup May 10, 2013 Return Materials May 17, 2013

Summative Spring Field Test
Summative PearsonAccess Upcoming Events Training Title Dates PearsonAccess Training Center Available January 28, 2013 Tools Demo and ePAT (practice tests) Available Scheduled for April 15, 2013 Student Data Available in PearsonAccess April 9, 2013 Online testing tools and practice item ePAT guide available Scheduled for April 17, 2013 Testing Window April 22–May 10, 2013 Finalize Test Preparation Activities April 22–23, 2013 Download (Proctor Cache) Summative Test Content for Field Test April 24, 2013 Begin Testing April 25, 2013

Spring Field Test Activities Overview
Spring 2013 Field Test Trainings and General Dates CoAlt field test materials arrive in Districts April 2–8 Update student information and verify student registration in PearsonAccess April 9 Electronic Practice Assessment Tool (ePAT) available Scheduled for April 15 Additional Order Window for CoAlt - Secure field test materials April 9–May 8 - Non-secure field test materials April 9–May 15 Summative and CoAlt PearsonAccess Before Testing Training Webinars April 9–12 Summative TestNav and Practice Test Training ePAT Scoring Guide available Scheduled for April 17 CoAlt Field Test Examiner Scorer Entry Training Webinars April 15–19 CoAlt DAC and SAC PearsonAccess Training Webinars April 17 and 19 Summative and CoAlt PearsonAccess Immediately Before and During Testing Training Webinars April 18–23 CoAlt Certification Forms to be scanned and sent to Pearson April 19 Finalize test preparation activities April 22–23 Proctor cache Summative test content April 24 Testing Windows - CoAlt April 22 – May 10 - Summative April 25 – May 10 Last Day to schedule a pickup of CoAlt field test materials May 10 Last Day to order additional shipping boxes May 15 Last Day for materials to be picked up May 17 Color codes: blue represents Summative; yellow represents CoAlt; green represents both programs

Spring Field Test Summative and CoAlt Security Requirements
As with current Colorado Assessments, the Colorado procedures must adhere to manual requirements. Limit access to testing rooms and computer labs during testing sessions. Ensure that students who have completed the assessment remain separate from those who have yet to test during the school day. Avoid breaches of secure test materials: Discussing, memorizing, photocopying, photographing, scanning, encoding, ing, Morse code, note taking, text messaging, blogging and other forms of social networking, or any other reproduction methodology that would violate the security of the test Failing to secure test materials and/or Student Authorization Tickets Breaking the chain of custody of CoAlt test materials Misusing, mishandling, or losing any state test materials Student remain separated from other students who will be taking the field test, not from all academic activities.

Summative Participants
Considerations: There will be online tools available for all students (ex. line reader and highlighter). The Summative assessment is not a timed test. Expectation: Due to increased accessibility for all students, fewer students will require accommodations. Accommodations information: Setting accommodations should be provided to the extent practical. With that said, some students will require accommodations that are not available during the Spring 2013 field test. In future administrations, online accommodations will be available to students (ex. text-to-speech). These accommodations will be identified for individual students prior to testing. In addition, paper-based and braille forms will be available. All students who are able to engage effectively with the practice ePAT should be considered for participation in the field test.

TestNav Tools Pointer Ruler Eraser Calculator (science only)
Highlighter Periodic Table Eliminate Choice (grade 8 science only) Magnifier Note Pad Help Pencil NOTE: the line reader is found under the RULER tool

TestNav Tools TestNav includes the following online tools for the Spring 2013 field test administration.

Schedule Planning The field test may take approximately one hour
Plan for an hour and half to two hours per group (this includes transition time) Plan for as few groups and days as possible Approximately three groups of students per day To the extent possible, students who have taken the field test should remain separate from those who have yet to complete the field test during school hours

Field Test Preparation and Resources
Reference Materials Location Coordinator’s Manual PearsonAccess > Support > Resources > Manuals and Documents Proctor’s Manuals CoAlt Examiner’s Manual Colorado PearsonAccess User’s Guide PearsonAccess > Support > Resources > Reference Guides Pearson Online Testing Resources and Links Memos PearsonAccess > Support > Resources > Memos Important Dates PearsonAccess > Support > Resources > Important Dates Training Presentations and Recordings PearsonAccess > Support > Resources > Training Colorado Student Assessment System Procedures Manual

Field Test Preparation and Resources
Coordinator Manuals Paper versions of the combined Summative and CoAlt Coordinators Manual were shipped with CoAlt materials (4/8/2013) Online pdf versions of the combined Summative and CoAlt Coordinators Manual are available for Summative DACs and SACs on PearsonAccess > Support (available now) Summative Proctor’s Manuals Paper versions of the Summative Proctor’s Manuals, by grade and subject will be shipped to districts/schools who were selected to participate in the field test Online pdf versions of the Summative Proctor’s Manuals, by grade and subject, will be available for additional schools who opted to participate in the field test. The manuals will be posted to PearsonAccess > Support (available by April 18) CoAlt Examiner’s Manual: Paper versions of are printed within the CoAlt Test Books A PDF is available for on PearsonAccess > Support > Manuals and Documents (available now)

PearsonAccess Overview & Support
Comprehensive test management system for Colorado’s new science and social studies assessments One portal for resources, student information, test sessions, online testing and score entry In PearsonAccess, the following materials and information will be posted on the non-secure Support tab: Templates Downloads Training User Documentation Important Dates Memos FAQs

PearsonAccess Log In PearsonAccess site www.PearsonAccess.com
Select Colorado Or: View Support tab for online resources, manuals, memos, and downloads Access the Training Center for practice Access the home page log in Home > Sign in > User ID Password Password reset

Password Maintenance Proper password management prevents unauthorized access to testing data. Your password will expire every 90 days and will need to be reset; however, if you have the need to change your password before the 90 days, you can do so from the Your Account link. If you forget your password or your password expires, you can click on the Reset your password link located on the login screen to reset your password. NOTE: Passwords must be 8–32 characters in length and must not include the following special characters: ^&*(><"'`+= | Use link for resetting password – update is sent immediately to the DAC, SAC, or user’s address on file No need to call or the Customer Service Center

PearsonAccess User Roles
Colorado User Roles District Technology Coordinator (DTC) District Assessment Coordinator (DAC) School Assessment Coordinator (SAC) Summative Test Proctor CoAlt Test Examiner Users should attend PearsonAccess trainings as outlined in the training plan. User accounts may be created one by one or by user file upload process Go out and show User accounts – create one new user

Manage Users Some roles give users permission to view and manage other user accounts. These roles can: Reset other users’ passwords Lock and unlock accounts Delete accounts Update account information Export user data User accounts may be created one by one or by user file upload process Go out and show User accounts – create one new user

Manage Users User Load Documents and Resources
User Account File Layout User Account Instructions User Account Layout Template Roles Matrix Documents listed under Support > Resources > Templates

PearsonAccess DTC User Role
District Technology Coordinators (DTCs) are responsible for: Attending CDE training events. Finalizing system readiness. By April 23, DTCs must ensure that systems are properly set up. Checking student workstations. By April 23, DTCs must confirm that proper computer space is available for students. DTCs must verify that all workstations meet minimum requirements for test delivery and that all third party software dependencies and the updated versions of software have been installed. Configuring TestNav. By April 23, DTCs must set up student response file backup locations and complete the proctor caching configuration. Responding to technology questions. During the testing period from April 25 to May 10, DTCs must respond to technology questions and/or inquiries.

PearsonAccess DAC User Role
District Assessment Coordinators (DACs) are responsible for: Reviewing manuals. DACs must carefully read the Coordinator’s Manual to review proper field test administration procedures. Receiving and distributing materials. DACs and SACs must distribute the Proctor’s Manuals to Test Proctors and CoAlt field test materials to Test Examiners. Test Proctors and Test Examiners must receive the manuals in time to review test administration procedures. Setting testing dates. DACs must determine and communicate the testing dates within the testing window for all building sites within the district. Creating user IDs. DACs must create PearsonAccess user IDs for SACs. Checking test sessions and teacher assignments. At least two days before testing, DACs must log in to PearsonAccess to complete and verify Summative test sessions and CoAlt teacher assignments created by SACs.

District Assessment Coordinators (DACs) are responsible for: Checking student registration. DACs must register or add new students. Selecting proctor caching servers (Summative only). DACs or SACs must select the proctor caching server for Summative test sessions. Distributing electronic CoAlt test items. Upon request and approval from CDE, DACs may retrieve and distribute PDF versions of the CoAlt student-facing pages of test items. Sending signed certification forms (CoAlt only). DACs must verify, and scan signed certification forms. More on Distributing electronic CoAlt test items: The PDFs may be downloaded from the SFTP site and saved on a memory stick for ease in distribution, but may not be sent via or electronically to the field. DACs are responsible for ensuring that all electronic CoAlt test items are removed from electronic devices, and that the memory sticks used for distribution are erased or destroyed.

District Assessment Coordinators (DACs) are responsible for: Monitoring field test administration. Destroying secure test materials. After testing, DACs must securely destroy CoAlt accommodated materials and Summative Student Authorization Tickets. Checking CoAlt test materials and Security Form. After testing, DACs or SACs must verify that all task manipulatives and used score recording forms are in the secure return envelope. DACs or SACs must also check that the envelope contains a signed and dated Security Form. After the check, DACs or SACs must seal the secure return envelope. Returning test materials (CoAlt only). After testing, DACs must package and ship test materials for return to Pearson by May 17. Pickup of the materials must be scheduled with UPS by May 10. More on Distributing electronic CoAlt test items: The PDFs may be downloaded from the SFTP site and saved on a memory stick for ease in distribution, but may not be sent via or electronically to the field. DACs are responsible for ensuring that all electronic CoAlt test items are removed from electronic devices, and that the memory sticks used for distribution are erased or destroyed.

PearsonAccess SAC User Role
School Assessment Coordinators (SACs) are responsible for: Reviewing manuals. SACs must carefully read the Coordinator’s Manual. Creating user IDs. SACs must provide Test Proctors and Test Examiners with PearsonAccess accounts. Creating test sessions and teacher assignments. SACs must create Summative test sessions and CoAlt teacher assignments in PearsonAccess. Selecting proctor caching servers (Summative only). DACs or SACs must select the proctor caching server for test sessions. Distributing materials. Distribute the Proctor’s Manuals to Test Proctors and CoAlt field test materials to Test Examiners. Printing Student Authorization Tickets (Summative only). SACs must print Student Authorization Tickets for each test session, and distribute the Tickets to the Test Proctors.

School Assessment Coordinators (SACs) are responsible for: Collecting signed certification forms (CoAlt only). SACs must collect signed certification forms from all personnel handling CoAlt field test materials. Signed forms must be delivered to DACs by a date to be determined by the district. Supporting Test Proctors and Test Examiners. SACs must support Test Proctors and Test Examiners with policies and schedules. Checking the test environment. SACs must finalize the testing rooms and schedules in accordance with CDE policies. Maintaining a chain of custody (CoAlt only). SACs must follow the security procedures outlined in the CoAlt Examiner’s Manual for secure test materials. Monitoring field test administration.

School Assessment Coordinators (SACs) are responsible for: Checking the CoAlt test materials and Security Form. After testing, DACs or SACs must verify that all task manipulatives and used score recording forms are in the secure return envelope. DACs or SACs must also check that the envelope contains a signed and dated Security Form. After the check, DACs or SACs must seal the secure return envelope. Returning CoAlt test materials to the DAC. SACs must ensure all testing materials—including test books, individualized adaptations, and task manipulatives—are returned to the DAC at the end of testing.

PearsonAccess Summative Test Proctor User Role
Summative Test Proctors are responsible for: Reviewing manuals. Test Proctors must carefully read the Summative Assessment Field Test Proctor’s Manuals. Viewing the Summative TestNav and Practice Test Training. Test Proctors must attend a live WebEx during the week of April 9–12, or view the recorded training. Administering practice tests. Test Proctors should ensure that students have accessed practice items prior to taking the field test through the ePATs. It is recommended that this occur April 22–23. Proctor caching. Before starting the test session, Test Proctors must download test content (proctor cache). Maintaining security of Student Authorization Tickets. During the Summative testing window from April 25 to May 10, Test Proctors must follow security procedures for Student Authorization Tickets, from receipt on the day of testing to collection after each test session.

PearsonAccess Summative Test Proctor User Role
Summative Test Proctors are responsible for: Preparing the testing environment. Test Proctors must prepare the room and work space. Administering the Summative Field Test and managing test sessions. Test Proctors will administer the online test and manage online test sessions in PearsonAccess. Checking student test status. After testing, Test Proctors must ensure student tests have been submitted. Reporting test incidents. Test Proctors will need to report test incidents to SACs. SACs may then require Test Proctors to enter invalidation codes in PearsonAccess. Completing the survey. Test Proctors must complete a survey providing feedback on the field test experience.

PearsonAccess User CoAlt Examiner Role
CoAlt Test Examiners are responsible for: Reviewing manuals. Test Examiners must carefully read the CoAlt Examiner’s Manual. Viewing the CoAlt Scorer Entry and Administration training. Test Examiners must attend a live WebEx, during the week of April 15–19, or view the recorded training. Reviewing field test materials. Test Examiners must receive CoAlt field test books and task manipulatives from SACs and review them at least one week before testing. Test Examiners must cut apart task manipulatives for Supported Performance items. Preparing accommodations. Before testing, Test Examiners must determine if any accommodations are needed for students. Scripts are available for use with students with Visual Impairments including blindness for items that are picture-based. If adaptations need to be prepared, Test Examiners must contact their SACs. Accommodations for students must be indicated in PearsonAccess. Preparing accommodations may include cutting apart student answer options or adaptations based on individual student needs. Scripts are available for use with students with Visual Impairments including blindness for items that are picture-based.

PearsonAccess User CoAlt Examiner Role
CoAlt Test Examiners are responsible for: Preparing the testing environment. Test Examiners must prepare the room and work space for CoAlt field test administration. Signing the Certification Form. Test Examiners must sign the certification form and deliver the form to the SAC. Maintaining a chain of custody. Test Examiners must follow the security procedures outlined in the CoAlt Examiner’s Manual for secure test materials. Signing the secure return envelope. Test Examiners will place all task manipulatives in the secure return envelope, sign it, and return the envelope to the SAC at the completion of student testing. Recording student scores. After the testing period, Test Examiners must enter student scores in PearsonAccess using the Online Score Entry system. Collecting field test materials. All used and unused field test materials must be returned to the SAC.

Viewing and Managing Student Data
Students will be preloaded into PearsonAccess from a file from CDE Managing Student Data Go to Student Data > Student Data Information. Select an option button. If you select the Students option button, you will be prompted to search. To view all students, select the Show All Students check box and then click Search. To search for an individual student, enter search criteria and then click Search. You must enter or select at least one search field; the more specific the criteria, the more focused the search will be. If you select the Schools option button, you see a list of schools with the number of students per grade. If you click on a school, you see additional school information. TCAP/CoAlt Pre-ID file based on data from the TCAP/CoAlt Pre-Coded Label Collection

How to Register Students
Students will be preloaded into PearsonAccess from a file from CDE – based on the TCAP/CoAlt Pre-ID file Manually register new students who are not in the system Recommended New Student Wizard Process Step 1: Add a new student Step 2: Register the student for the administration Step 3: Assign the student to a group Step 4: Assign the student to a test Optional process for larger districts: RSDU/SDU process is used to update student registration Add students Update student demographics Correct student information

New Student Wizard Adding a New Student
Students will be preloaded into PearsonAccess from a file from CDE – based on the TCAP/CoAlt Pre-ID file With the new student wizard you can: - add a new student to the database (DAC) - enroll the student in a test (DAC or SAC) - register the student for a test (SAC) To add a new student, follow the step by step instructions. In four steps you can quickly add the required student data to the system so that the student is ready to test. If you exit the wizard before completing all four steps, the wizard will walk you through the remaining steps when you are ready. You can exit the wizard at any time, and the system will retain the last saved activity.

New Student Wizard Adding a New Student (continued)
Go to Student Data > Student Data Information. Select the Students option button. Click New Student. Enter the required information to create the student, and then click Save and Next. Enter the required information to register the student for a test administration, and then click Save and Next. The student is now registered for testing in the selected test administration. To register the student in a group, select the group or create a new group, and then click Save and Next. The student is added to the group. Select the test the student will take and then click Save and Exit. The student is now successfully enrolled and registered to test.

New Student Wizard

New Student Wizard Enter student information. Required fields
(noted with red triangles) must be completed.

PearsonAccess Student Data Upload (SDU) Process
The SDU process may be desirable for large districts that may need to update many students. The Reverse Student Data Upload (RSDU) file pulled from PearsonAccess is the same layout as the SDU. Pulling a RSDU file from PearsonAccess allows users to see all of the registered test assignments for a particular administration. - The RSDU should only be completed at the district level. Demographic information can be updated in the Reverse Student Data Upload (RSDU) file and submitted as an SDU. For detailed directions regarding the Student Data Upload process, please see the PearsonAccess User’s Guide and the Student Data Upload PowerPoint slides on the Support tab within PearsonAccess. We also encourage you to contact the help desk and the Pearson team may assist you directly.

CoAlt Materials Available Materials CoAlt Test Books
Manuals (all are available online) Labels Original Shipment April 2–April 8: Materials Due in District Additional Orders and Materials Return April 9–May 8: Additional Order window for secure materials April 9–May 15: Additional Order window for non-secure materials May 10, 2013: Schedule pickup May 17, 2013: Return materials to Pearson

How to Place an Order Change Administration to CoAlt 2013 Field Test
Click on Test Setup tab Click on Order Additional Materials and Tracking sub tab

How to Place an Order Click on Order Additional Materials

How to Place an Order Complete Shipping Information Click Next
Verify Address, , and Phone. Enter Date Needed, Shipment Reason, and any Special Instructions Click Next Date Needed is the requested delivery date

How to Place an Order Enter the Quantity of materials needed
Click Next

How to Place an Order Review Order Click Submit Order

Tracking Shipments Each box in the shipment can be tracked separately
Click on a box’s Tracking Number to see the shipping vendor’s tracking information

Support Support Page on PearsonAccess Toll Free Phone Support
Support

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