1. Reporting in PowerSchool
Marshall Foster, ESL/ Title III Consultant

2. Annual LEP Headcount LEP PD Survey Timeline

3. LEP Headcount Purpose
In accordance with SL , Section 7.15(b), the Department of Public Instruction is required to prepare a headcount of all limited English proficient (LEP) students and report it to the Joint Legislative Education Oversight Committee by December 1 of each year.
State funds
Federal funds

4. Count Calculation Criteria
LEP Status = ‘Current’
Registration date <= 10/1
Withdrawal date >10/1 or is Null
Aggregate Counts are determined by student records in PowerSchool.
Counts page is modified by refresh of calculations
Records must exist for the student to be counted
Counts cannot be added/updated by user
Aggregates on:
PK, K13 active and withdrawn
Private Schools
Status has to be Current and it has to be active for this school year, if student left in w/Current then would show up as current in due to automatic EOY rollover, but with no attendance in then student would have an inactive LEP status for 16-17, hence the WAPT
Students have to have a registration date on or before Oct 1, so if you’ve got any schools who are slow in registering…
If a student with an active Current EL status withdraws after Oct 1, that student still counts
Counts-every time a new Current LEP record is created then the counts page will be modified
Records means LEP status through the creation by WAPT entry/upload or manual LEP status creation
In some cases your non-public’s aggregate will be included in the K13 field, non-publics are entered in school 293 LEP

5. Checking your Data
Compare data: PS (sql4, LEP Roster), vendor, warehouse/Excel file, Cum folder
-Students with ELP scores, no LEP status
-Students with LEP status, no scores
-Students with old LEP status
-Students with no status & no scores
Students with WAPT or ACCESS scores but no LEP status,
Students with an LEP status but no WAPT or ACCESS scores,
Students with prior year now inactive status or incorrect i.e. Exited, Never etc..
These are students who have some data that would allow you to investigate whether or not the student should in fact be identified (US School entry date, country of birth, scheduled in ESL)

6. Student Roster
Reports include:
Condensed LEP Roster – A condensed roster report of all students with a Current LEP Status based upon current enrollment
LEP Roster – This report mirrors the previous Consolidated Federal Data Collection roster. It can include all status and only students who are active. This report should be utilized for reconciling third –party applications.
MFLEPS – Lists all students who have exited LEP identification within the previous two years (Monitored Former Limited English Proficient Students).
Student Testing Score Roster – This report finds the student’s most recent ACCESS test result and matches the student with the current enrollment. It is designed so that teachers/administrators/etc. can have a comprehensive overview of students’ testing performance within a school building.

7. Student Roster You may access the reports from the Start Page by:
Selecting ReportWorks
Selecting sqlReports 4
Selecting LEP
Select the applicable report

8. Should you have difficulty accessing these reports, please contact your PowerSchool administrator.
LEP Coordinator’s should be in the PowerSchool group: 218 LEP Coordinator
Stack Data Export Access
Stack Data Export Manager Export/Edit Access

9. Validating and Approving Counts
Here’s a screenshot of the count’s page, you’ll see the column headings starting with K-13 across and the fields beneath are the ones that will be populated, you will see the first two columns, you would only see the next 4 columns if you actually create records for these students (private and PK)

10. Pre-K and Private Schools
All students must be in PowerSchool
Pre-K students served in a traditional reporting school (School number above 300)
LEP students enrolled in other program schools (290 – 299) do not need to be cross-enrolled
Pre-K cross-enroll & private enroll in LEP School (LEP, 293)
Create the LEP record through manual entry
If you have a PK in a 300+ school, these students will automatically be counted, those PK below 300 cross enroll in 293, but if you have a lot we’ll more than likely take an Excel file, more information to come.

11. LEP Data
Entry
This is a screenshot of what it looks like when you add a student manually using the the LEP module.  Adding students such as Pre-K or private

12. Out of
School
Student
For your non-public students, you will need to create a PS record within 293, then create their LEP record per the prior slide.

13. LEP PD Survey
Federal mandate-the Consolidated State Performance Report (CSPR)
Collection is in PS
Must be completed prior to End of Year (EOY)
The CSPR collects the data that is required by federal regulations which mandate the requirements for the Secretary of Education's report to Congress and the report on the Department's Government Performance and Results Act (GPRA).

14. Additional Reporting State and Federal Reporting Program Monitoring
Consolidated State Performance Report (CSPR)
Education Data Exchange Network (EDEN)
Longitudinal Data Warehouse (CEDARS)
Program Monitoring
This will be covered more in detail with our 10:30 presentation

15. Important Dates to Remember
LEP Headcount
Webinar 9/27/2016, 10:00 am – 11:30 am
October 10/03/ /28/2016
Immigrant Headcount
February 2/3/ /25/2017
LEP PD Survey
Completed by May 2017

16. Timeline August September October January February March April
Data Correction Window for ACCESS 2016
W-APT administrations
September
October
October Headcount
January
ACCESS Administration training
February
ACCESS testing
Immigrant Headcount
March
ACCESS test window closes March
April
Demographic Data Validation
May/June
ACCESS scores
EOY
LEPPD Survey