1. Planning a Fundraising Meal

2. DeMolay Fundraising Steps to Success
Step Form the Committee
Step Where is it going to be?
Step What needs to be bought?
Step Make up a budget
Step Print up and sell the tickets
Step Promotion of the Event
Step Day of the Event
Step Post Evaluation
Created by John Ticknor

3. Created by John Ticknor
DeMolay Fundraising
Step Form a Committee
Once the chapter has determined what kind of meal they are going to provide, form a committee made up:
of an experienced Advisor
a certified food handler (check your local bylaws for the requirements)
and enthusiastic members.
Hold planning meetings as needed to keep everyone on the same page
Created by John Ticknor

4. Created by John Ticknor
DeMolay Fundraising
Step Where is it going to be?
Find a low cost venue with free parking
Find a location that has enough tables and chairs
Find a location that has good kitchen facilities – cooking and serving supplies
When are you going to hold the event?
Try to pick a date when there are no conflicts with other Masonic family events
How long are you going to need the facilities?
Time to setup, hold the event and cleanup
Created by John Ticknor

5. Created by John Ticknor
DeMolay Fundraising
Step What needs to be bought?
What is going to be on your menu?
Where are you going to get the food and drink?
What are you going to need for table coverings, plates, cutlery and cups etc.?
What other items will need to be paid for?
Created by John Ticknor

6. Created by John Ticknor
DeMolay Fundraising
Step Make up a budget
Find food sponsors – local stores or restaurants. Offer to advertise at the event for them. The less you need to pay out the more money you take in.
Pricing of the tickets - keep it reasonable, but yet enough to make a decent profit
How much profit do you want to achieve?
Determine costs per person based on what needs to be bought.
Work with the Chapter Treasurer to make up a budget.
Created by John Ticknor

7. Created by John Ticknor
DeMolay Fundraising
Step Print up and sell tickets
Get tickets for the meal printed with numbers so you can track who your ticket sellers are Include all of the details – cost, location, date
based on your budgeted attendance and dining capacity of your venue - print enough tickets
Sell as many tickets as possible in advance, you often get donations from those who can’t go – get a good idea beforehand how much food to buy
Created by John Ticknor

8. Created by John Ticknor
DeMolay Fundraising
Step Promotion of the Event
Goes hand in hand with selling the tickets, be sure to
advertise well in advance of the event
Print, post and send out Flyers supporting the Fundraiser
Use Facebook or Twitter
Word of mouth
Created by John Ticknor

9. Created by John Ticknor
DeMolay Fundraising
Step Day of the Event
Develop a list of duties so everyone can help out and work as a team.
Duties: Food Prep and Cooking
Food Servers
Table setup and cleanup
Ticket takers/door greeters
Created by John Ticknor

10. Created by John Ticknor
DeMolay Fundraising
Step Post Evaluation
Have a final committee meeting and document all of the good things that happened and all the areas that could be improved for the next time.
In order to be successful in the future, you need to learn from the mistakes and failures of the past.
Created by John Ticknor