1. Welcome to the 2017 Wisconsin 4-H & Youth Conference
OPENING AND INTRODUCTIONS (have all the delegates and Adult Advisors introduce themselves to the group.)
ICEBREAKER?

2. Objectives & Goals
Prepare you to be active in your 4-H club, neighborhood, school and community.
Provide space for you to learn about different 4-H and UW-Extension youth programs.
Opportunity for you to experience “action-learning" in a campus atmosphere.
Chance to strengthen communication, leadership and other life skills.
Exchange ideas and form friendships with youth from around Wisconsin.
Through your participation in Wisconsin 4-H & Youth Conference you will:

3. What to Expect
An engaging pre-college experience with opportunities to explore the UW-Madison Campus
Over 400 youth and adults from around Wisconsin committed to their own personal growth and leadership development
Hands-on seminars and community service in and around Madison
LEARNING, FUN & FRIENDSHIPS!

4. When You Arrive
Cars and buses will unload by Sellery Hall in the parking lot between Dayton and Johnson Streets
A Wisconsin 4-H Leadership Council member will be there to greet you and answer any questions you may have!
Parents should take the Park St. North exit from Hwy Beltline. Turn right onto Dayton St., then turn left into the parking lot at Sellery Hall for Conference drop-offs. Vehicles may not park for extended periods.
Bus drivers should take the Park St. North exit from Hwy Beltline. Turn right onto Johnson St., then turn right into the parking lot at Sellery Hall for Conference drop-offs. Vehicles may not park for extended periods.
When you finally arrive, smiling members of the Wisconsin 4-H Leadership Council (WLC) will greet you. These friendly youth will be wearing green polo shirts and are ready to help you find your way.

5. Registration/Check In
Adult Advisors check in their county delegations at Sellery Hall.
Receive nametags, room keys & wrist bands for meals.
Delegates will hang out and start meeting new people!
Always have your wristband and room key with you!
NOTE: Please check that youth have made FIVE selections for EVERY session before registering. Every session must have at least one non-water sport selection; youth may take only one water sport during Conference to ensure space for everyone who wishes to participate.
Adult Advisors need to check-in at Sellery Hall where they will be given nametags, room keys, programs, conference t-shirts, and wristbands to distribute to their entire delegation.
All youth delegates must check in with the medical staff and turn in all medications upon arrival.
Nametags should be worn at all times!

6. Monday Afternoon Tours
State Capitol
Discovery Building
UW-Madison Campus
Camp Randall
Ruth Davis Design Gallery
Bascom Hill Historic District
During Monday afternoon, the Wisconsin 4-H Leadership Council (WLC) will be hosting tours of various areas of interest around Downtown Madison, including tours of the Wisconsin State Capitol, the University of Wisconsin Campus or UW Ag Campus, the Kohl Center, which is the home of the UW men’s and women’s hockey and basketball teams, and UW Camp Randall Stadium. New this year we will be offering tours of the Bascom Hill Historic District, the Ag Campus, the Allen Centennial Gardens, the Ruth Davis Design Gallery and the Discovery Building! Be ready to explore and learn all about UW Madison and the wonderful places on campus!
Kohl Center
Geology Museum
Allen Centennial Gardens
Ag Campus

7. Seminars
Seminars will connect you with people, technology, animals, careers or the chilly waters of Lake Mendota!
Please be open to learning and trying new things! Even if you end up in a seminar that was not your first choice…you might really like it. Go with an open mind and you will definitely take something away from it!

8. Gathering for Seminars
Meet your group outside of Sellery Hall before walking or boarding a bus to seminars. Be prepared to walk!
WLC members will hold up signs for you to find your seminar group and they will lead groups to seminar classrooms or sites.
A few seminars, like the Capitol seminar leave earlier than usual but will still gather beforehand in the courtyard next to the dorm.

9. Madison Masonic Center
Assemblies are held in the Madison Masonic Center or the Memorial Union Theater.
Both are located several blocks from Sellery Hall.
Rides are available for those who need them!
Delegates and Adult Advisors should be prepared to walk several blocks each way to attend seminars and assemblies. Wear comfortable shoes.
If anyone has special needs due to physical challenges that prohibit walking long distances, advise them to sign up at the conference Headquarters in Sellery Hall for shuttle service. The van driver will meet them before each seminar or assembly in front of Sellery Hall. However, they must be signed up so the driver 1) can plan the schedule and 2) doesn’t inadvertently leave anyone behind.
Assemblies will be held in the Madison Masonic Center (MMC) and the Memorial Union Theater.. The MMC theater is one of the largest auditoriums near campus and holds all 500 conference attendees with room to spare. Youth are requested to sit with their county chaperone at assemblies.

10. Assemblies Monday Tuesday Wednesday Thursday
Conference Opening & Key Note Speaker
Tuesday
Community Service Celebration & State Drama Company Performance
Wednesday
Delegate Talent Show & 4-H Spotlight Event
Thursday
Conference Closing; “Leadership the Road Less Traveled”
Theater Etiquette…
-Arrive on Time
-Visit Restroom Before Performance
-Turn off Cell Phone
-Do Not Speak During Performance
-Do Not Take Pictures During Performance
-Do Not Eat or Drink in Theater
-Keep Feet Off the Backs of Other Seats
-Laugh When the Performance is Funny
-Applaud When it is Appropriate
-Stand for an OUTSTANIDING Performance
Wisconsin 4-H Leadership Council serves as Master of Ceremonies at all assemblies. Our Wisconsin 4-H Director may address the delegation Monday evening.

11. Wednesday Night Talent Show
Talent Show application forms are due May 1st or may be turned in at Registration on June 26.
Auditions for the Talent Show will be held on Monday and Tuesday.
Selections will be announced Wednesday Morning.
Talent Show Rehearsal will be held Wednesday afternoon at the Masonic Center.
Please encourage your delegates to apply for the Talent Show. Acts range from magic to dance, and from singing and skits to stand-up comedy. There will also be an Open Mic one evening for those who prefer a smaller crowd for their audience or just as an alternative to the talent show.

12. Free Time Free time is when County Delegation Photos are taken
talk with your county delegation to decide what kind of attire to wear and when/where to take the photo
County Lead Advisors are to ensure that all county delegation members, plus your 4-H Educator, receive a copy of the group photo.
Decide with the delegation what type of attire will be worn for the county delegation photo: Casual? 4-H Attire? Dressy? Some delegations choose to wear their Conference t-shirts for their county delegation photos. In 2017, we are trying something new – delegations may choose when and where to take their group photos. There will be an area in Headquarters to use…or be creative and take the group photo somewhere else on campus. There will be county signs in Headquarters available to use in the photo.

13. Hang out with old friends, make new friends…just have a GREAT time!
Free Time
Free time includes all sorts of fun activities…
Dances
Cards
Games
Fun Runs
Open Mic
Hang out with old friends, make new friends…just have a GREAT time!

14. Floor Meetings
A Meet and Greet for Youth and County Adult Advisors will be held after Registration but before tours.
Floor Meetings will be held Monday afternoon and each Night
Led by members of the Wisconsin 4-H Leadership Council (WLC)
Purpose of Floor Meetings…
Reflect on the day’s activities
Reminder of next day schedule
Time to connect with Adult Advisors
Ask Questions
Other Conference Announcements

15. Where will you be staying?
Sellery Hall, a UW-Madison dormitory on the southeast corner of campus
Delegates and Adult Advisors will stay at Sellery Hall on the corner of Dayton St. and Park Streets, on the southeast corner of the University of Wisconsin-Madison campus. It is within walking distance of most UW buildings and the Capitol Square.

16. Dorm Life Dorm rooms have two beds
-You will share a room with another delegate from your county or another delegate from another county
Rooms are air-conditioned and each has a refrigerator
The dorm has community-style bathrooms
You may request a specific roommate on your registration form, which we will try to honor. If no roommate is listed, someone else from your county will be assigned to share a room with you. Sorry, rooms may not be changed at Conference due to fire regulations.

17. Meals Gordon Dining Facility is right next to your dorm
Delegates need to wear their wristbands for entry.
All you can eat!
A vegetarian entrée and many fresh veggies and fruits are available.
A variety of meals will be served at the Gordon Dining Facility right next door to your dorm. If you have special dietary needs, please contact the Dining Coordinator listed in the handbook.

18. What to Bring clothing accessories Robe/Cover-up Shower Shoes Backpack
Rain gear
Walking Shoes

19. clothing for special activities
What to Bring
clothing for special activities
Recommended clothing for seminars
see seminar descriptions!
Fun Run clothing
Remember that ALL dress code rules still apply!
If interested in participating in the fun run (1-2 mile run), remember to bring your running shoes!
Check seminar descriptions to be sure you have appropriate clothing – for example, you may get dirty or need long sleeves for community service or closed toe shoes for your session.
Others may require you to bring specific items, like a camera for Photography. Refer to the seminar descriptions in the Registration Timetable to specific requirements and plan accordingly.

20. What to Bring extras Alarm clock
Money for pizza, shopping, snacks, etc.
Notebook and pens
Personal toiletry items
Prescriptions and/or over- the-counter medications
Towels and soap
Favorite pillow, if desired
Inexpensive or disposable camera (optional)- label camera with your name!
Water Bottle (optional)
Music, costumes, props or other items needed for the Talent Show, if applicable

21. What NOT to Bring Bed linens, blankets, pillows are provided
Please do not bring valuables
expensive cameras, jewelry, laptops, or electronics
Bed linens, sheets and pillows will be provided by the dorms.
Do not bring expensive items that may be lost or stolen.
Cell phone use is not allowed during scheduled activities.

22. Conference Expectations
Respect Yourself
Language, Dress & Positive Engagement/Participation
Respect Others
Appropriate Relationships, Kindness & Consideration
Respect Campus Facilities
University Rules:
1) Lights-out time is 10:30 p.m. All residents must be in their rooms. (This is printed in the Conference program.) Conference staff and/or security officers will walk the halls at night to enforce curfew.
2) Keep dormitory rooms locked for your personal safety. Carry your keys with you when you leave.
3) Do not use phones between 10:30 p.m. and 7:00 a.m. except for emergencies.
4) Close window blinds when dressing and undressing so others cannot see into your room, no matter which floor you occupy.
5) Do not open dormitory room windows except in an emergency. If a window is opened or things are dropped from windows, all occupants of that room will be sent home at their own expense.
6) Furniture and bedding must remain in their original locations. Do not remove them from any room. You will be charged for missing or damaged furniture.
7) Boys and girls are not permitted to visit each other inside dormitory rooms at any time. Visiting is encouraged in the first floor lounges.
8) Smoking, illegal drug or alcohol use is not allowed inside any University residence hall.

23. First Aid & Emergency Issues
All Medication will be collected and administered by UHS (University Health Services.)
Remember to drink enough water to stay healthy!
First Aid is available on site around the clock.
If you are feeling ill, please inform an Adult Advisor or any staff member so they can obtain assistance for you.
Emergency transportation is available to medical facilities, if needed.
Adult Advisors CANNOT dispense medication to delegates; however, a medical staff person on site can provide medications 24 hours/day .
If a delegate needs to visit a clinic, their Adult Advisor will be asked to accompany them. Health forms are kept on file in University Health Services (UHS) office on site.
University Security or a Volunteer Coordinator will assist with transportation if needed.
Common Sense Health Tips:
Get enough sleep and drink enough water!
Don’t skip breakfast.
Bring sunscreen if you have outdoor seminars.

24. State Street a fun place to visit during afternoon free time
Delegates CANNOT leave dorm grounds without an Adult Advisor.
Visiting the State Capitol or State Street can be fun but please walk in groups; the university requires an Adult Advisor accompany youth whenever they are away from Sellery Hall per University Policy.

25. Safety Precautions Street Smart Issues
State Street is Off Limits after Dark!
Whenever away from the conference site, youth need to be in a group with an Adult Advisor.
DO NOT give any money or talk to homeless people!
Note:
Caution delegates about interacting with panhandlers and strangers. Youth may not go to State St. at night.

26. Safety Precautions Traffic Safety Issues
Volunteer Coordinators will direct conference traffic
Please follow the conference route and be aware that Madison drivers don’t always follow traffic rules!
Warning: traffic doesn’t always stop for red lights!
Always cross at crosswalks and wait for pedestrian cross signals.

27. State Groups
Art Team
The Wisconsin State 4-H Art Team will create a county art exhibit for display at the conference. Delegates may visit during any free time Tues. or Wed. The Art Team will also teach a seminar and create an art exhibit centered around the conference theme in a selected medium.

28. State Groups Drama Company Creative Writing Rehearsal Set Design
Make-up
Lights
Sound
Performance
The Wisconsin 4-H Drama Company has written a play for their performance to the general assembly Tuesday evening. The Drama Company also hosts one seminar during Conference.

29. State Groups Communications Team
Photo Recording of WI 4-H & Youth Conference
Create Multi-Media Show for Final Assembly
Write Press Releases and Update Other Social Media Outlets Promoting and Highlighting Educational Opportunities
The Wisconsin 4-H Communications Team chronicles the events at Youth Conference. So smile when you see the Communications Team members out and about with their cameras…you just may end up on the Thursday morning multi-media show! The Communications Team also hosts one seminar during conference.

30. Wisconsin 4-H Leadership Council (WLC)
State Groups
Wisconsin 4-H Leadership Council (WLC)
Assist with planning and preparation of WI 4-H & Youth Conference
Provide leadership and support for delegates and adult advisors
Lead Groups to Seminars
Lead Daily Floor Meetings
Serve as a Resource for Questions
Greet participants upon arrival and help create a welcoming environment
Emcee Assemblies
Teach Seminars
The Wisconsin 4-H Leadership Council (WLC), composed of youth and adults from throughout the state, is here to help you with any questions you may have. You can find the WLC’ers by their matching brightly colored polo shirts. They lead groups in assemblies and to seminars, lead tours and host a seminar. (Consult with a WLC member about applications to join the Council.)

31. Adult Advisors County Adult Advisors: Support and monitor delegates
Lead county meetings
Register/check in the group
Distribute Conference t-shirts, keys, nametags, photos and wristbands
Serve as seminar presiders
Assist with operational duties to ensure the conference runs smoothly .

32. Final Details…
Please remember to clean your room and pack before the Thursday morning assembly.
Don’t forget to send your Thank You letters to those who helped support your in attending Conference.
Share your Conference experience with others! .

33. We’re looking forward to a great 2017 WI 4-H & Youth Conference; where we will embark on an adventure that guides us as leaders on a road less traveled! .
Special thanks to former State 4-H Photography Specialist Wayne Brabender, recent Wisconsin 4-H Photo Teams, Aaron Brown, Corallina Breuer, Annie Hobson, Kari Klasen, Gretchen Krause, Andy Talen, Ashley Viste, Kirstin Krudwig, Haily Rubesch, and Megan Gilbertson for their contributions in creating this orientation presentation. .